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Senior Human Resources Associate, GS-7, Bujumbura, Burundi #85925-FT

Bujumbura

  • Organization: UNICEF - United Nations Children’s Fund
  • Location: Bujumbura
  • Grade: Administrative support - GS-7, General Service - No need for Higher Education - Locally recruited position
  • Occupational Groups:
    • Human Resources
    • Administrative support
  • Closing Date: Closed

Under the direct supervision and guidance of the Human Resources Specialist (P3), the Senior Human Resources Associate provides administrative, procedural, and operational support and assistance to the efficient implementation of a broad range of Human Resources functions for all categories of staff in the office, ensuring accurate and timely delivery, whilst promoting a client-based, quality and results orientated approach to the unit and ensuring compliance with UNICEF HR rules and regulations.

Download File JD Senior HR Associate GS7 85925.pdf

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, a champion

In Burundi, UNICEF has a very diverse portfolio of responsibilities but all with the same objective which is to assist the Government and other stakeholders to fulfill children’s economic, social, cultural, political, and civil rights. The UNICEF country program in Burundi aims to improve the lives of children and women in the following key areas: Child and maternal health, Nutrition, Education, Child Protection, Water, sanitation and hygiene, Social Policy and Advocacy, Adolescent empowerment and community resilience, and Humanitarian response.

How can you make a difference?

  1. Support to business partnering.  

  1. Support in the processing of entitlements and benefits of local staff.  

  1. Support in recruitment and placement.  

  1. Support in consultant recruitment and placement.  

  1. General office support.

 1. Support to HR business partnering 

  •  Support the HR business partner initiative towards developing initiatives to encourage employee well-being and employee recognition schemes. 

  • Support the management of change processes by advising clientele on changes to HR processes under the guidance of HR Business Partner. 

  • Support the HR business partners in assisting clientele in using HR systems such as Talent Management System, Agora, Fiori, Service Gateway and Achieve. 

 2. Support in the processing of entitlement and benefits

  •  In consultation with the supervisor, analyze, research, verify, and compile data and information on cases that do not conform to UN or UNICEF’s HR Rules and regulations, to support consistent and equitable application of decisions and implementation of agreed-upon action. 

  • In consultation with the supervisor, analyze, research, and verify the information to respond to staff queries on areas related to benefits and entitlements. 

  • Initiates the processing of a wide range of personnel actions in accordance with UNICEF rules and regulations, by ensuring all relevant forms and actions are completed by staff and forwarded to the GSSC. 

  • Maintains and prepares all personnel-related records and files, ensuring all information on each staff member is up-to-date and accurate. 

 3. Support in recruitment and placement 

  •  Prepares and circulates internal and external advertisements. 

  • Liaises with candidates in the various stages of the recruitment process. 

  • Prepares formal acknowledgment, offer and regret letters. 

  • Initiates and follows up on reference checks and academic verifications and ensures the completion of other background checks. 

  • Monitors the life cycle of the recruitment process to update supervisors as necessary. 

 4. Support in Consultant recruitment and placement 

  •  Facilitates the development and implementation of the country annual consultant plan. 

  • Timely processing of approved consultant recruitment requests based on approved terms of references and in accordance with UNICEF policies and standards. 

  • Prepares consultant contracts in Vision and perform R1 releases guided by UNICEF Policies and procedures thereof. 

  • Timely closure of expired consultant contracts within one month of contract expiry. 

  • Completion of consultant on boarding and off boarding processes guided by UNICEF policies, procedures and standards.  

5. General Office Support 

  •  Assist and monitor the timely completion of PER. 

  • Other general tasks requested by the supervisor. 

To qualify as an advocate for every child you will have…

  • A Completion of secondary education is required, preferably supplemented by technical or university courses related to a diploma in Human resources management with a minimum of seven years of relevant HR professional experience. A bachelor’s degree from a recognized academic institution in social sciences, business administration, human resources management, law, or other relevant field may replace three years of related work experience.
  •  Experience in an international organization or the UN is desirable. 
  • Fluency in French and good working knowledge of English is required. Knowledge of another official UN language (Arabic, Chinese, Russian, or Spanish) or a local language is an asset.

For every Child, you demonstrate...

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

UNICEF competencies required for this post are…

(1) Builds and maintains partnerships (2) Demonstrates self-awareness and ethical awareness (3) Drive to achieve results for impact (4) Innovates and embraces change (5) Manages ambiguity and complexity (6) Thinks and acts strategically (7) Works collaboratively with others.

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.
We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.
UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promoting the protection and safeguarding of all children. 

Remarks:

UNICEF’s active commitment towards diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable Female candidates and people with disabilities are encouraged to apply.

UNICEF appointments are subject to medical clearance. Appointments are also subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Should you be selected for a position with UNICEF, you either must be inoculated as required or receive a medical exemption from the relevant department of the UN. Otherwise, the selection will be canceled.

All selected candidates will undergo rigorous reference and background checks and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Government employees who are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

This vacancy is now closed.
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