Field Security Assistant

Job Description

Under the direct supervision of the Field Security Officer (FSO) in Doha, Qatar, and technical supervision of the Office of Staff Security (OSS) as represented by the Regional Security Officer (RSO) based in the Regional Office in Cairo, and the administrative supervision of the Chief of Mission (COM), the  Field Security Assistant will be responsible for providing support to enable IOM’s activities and assist the FSO with security related aspects of field operations in the IOM Camp As Sayliyah and Country Office. 

Responsibilities

1. Maintain effective working relationships with country United Nations Department of Safety and Security (UNDSS) office, host government agencies, and local authorities responsible for security, in order to obtain up-to-date security-related information that is beneficial to IOM Qatar. 
2. Assist the Field Security Officer in collecting, updating and communicating information regarding the security situation in Qatar. 
3. Support the Field Security Officer in the development and implementation of IOM Country Office-specific security plans including contingency and emergency response plans, Standard Operating Procedures (SOPs), including providing security-related inputs into the Business Continuity Plan (BCP). 
4. In coordination with Field Security Officer, follow up staff member’s compliance with safety and security protocols including completion of mandatory security training, obtaining security clearances as required. 
5. Provides support in conducting security survey of offices in IOM Qatar. 
6. Support the effective management of the Country Office Warden system, by maintaining updated staff lists, including call sign lists, and ensuring the overall operability of communications systems particularly SCAAN. Ensure that all relevant safety and security information is disseminated in a timely manner to IOM personnel.
7. Ensure that all safety and security communications equipment is functioning and in good condition, with a regular inventory duly maintained. 
8. Assist in reporting security incidents affecting IOM personnel, premises, assets, and operational activities in IOM Qatar. This includes providing support in the preparation of security reports such as Security Incident Reports and Weekly Reports.
9. Provides support in organizing and conducting training courses on security awareness and preparedness and providing security orientation to newly assigned IOM personnel in the duty station. Conducts security briefings, as required. 
10. Maintain an orderly filing system for confidential correspondence, security files/documents. This includes maintaining a database on contact details of country UNDSS office and host country security authorities. 
11. Perform such other duties as may be assigned.

Qualifications

EDUCATION

• University degree in Security, Social Sciences, International Studies, Communications or a related field from an accredited academic institution, with three years of relevant professional experience;
• Completed High School degree from an accredited academic institution, with five years of relevant professional experience. 

EXPERIENCE

• Relevant experience in the UN Security Management System (UNSMS) or an international NGO is an advantage.
• Experience in providing orientation briefings is an advantage.
• Experience in administering databases is an advantage.

SKILLS

• Excellent knowledge of Microsoft Office (Word, Forms, Excel, PowerPoint, and Teams) is required.
• Ability to work effectively with colleagues from varied cultures and professional backgrounds, and; 
• Excellent oral and written skills. Listens actively and responds effectively. 
• Successful completion of the UNDSS Field Security Associate (FSA) course is desirable.

SECTION 5

Languages
IOM’s official languages are English, French, and Spanish. 

REQUIRED

For this position, fluency in English is required (oral and written).

DESIRABLE

Working knowledge of any UN Official language(s).