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Program Assistant, GEP


  • Organization: Room to Read
  • Location: Rajasthan
  • Grade: Level not specified - Level not specified
  • Occupational Groups:
    • Administrative support
    • Project and Programme Management
  • Closing Date: Closed
Position title: Program Assistant, GEP
Location: Rajasthan
Organization Profile:
Room to Read is a global organization transforming the lives of millions of children in low-income communities by focusing on literacy and gender equality in education. Founded in 2000 on the belief that World Change Starts with Educated Children®, our innovative model focuses on deep, systemic transformation within schools during two time periods that are most critical in a child’s schooling: early primary school for literacy acquisition and secondary school for girls’ education. We work in collaboration with local communities, partner organizations, and governments to develop literacy skills and a habit of reading among primary school children and ensure girls can complete secondary school with the skills necessary to negotiate key life decisions.
By focusing on the quality of education provided within the communities and ensuring these outcomes are measured, we have created a model that can be replicated, localized, and sustained by governments. With its global headquarters in San Francisco, Room to Read till date has benefited 32 million children across 21 low-income countries.
Room to Read India was established in 2003 and presently has programs in twelve states – Andhra Pradesh, Bihar, Chhattisgarh, Delhi NCR, Jharkhand, Karnataka, Madhya Pradesh, Maharashtra, Rajasthan, Telangana, Uttarakhand, and Uttar Pradesh.
About Girls Education and Gender Equality Program:


Room to Read seeks to transform the lives of millions of children in low-income countries by focusing on literacy and gender equality in education. Through our Girls’ Education and Gender Equality Program (GEP), we support girls to stay in school longer, progress towards completion of secondary school, and acquire the skills and agency (life skills) they need to make informed choices about their lives and realize their potential. Our approach allows these girls to be prepared for their next steps in life - be it tertiary or vocational education, employment or domestic life - and become agents of change.
Our program prepares them to realize their own potential and take purposeful action towards personal and community goals. RtR implements GEGEP in a direct implementation modal as well as in close partnership with the government in two states in a pan state existence. The incumbent will be a thought leader of the issue and the organization at several levels and platforms.
Position Overview:
The Program Assistant position is responsible for overall program and financial management of the Girls’ Education Program. The person selected will be hired by Room to Read and will work closely with RtR SO and Social Mobiliser. Position will be based in the field office of the states. The key deliverable will be quality and timely implementation of program as per plan. Responsible for planning and regular monitoring and periodic review of program. Coordination and networking with key stakeholders at local level, with government school government and like-minded organization also part of the responsibility. Manage and provide onsite support to social mobilisers. The role requires 80% of the time to be spent in field.
Roles and Responsibilities:
Program and Administrative Management:
  • Manage, execute and track GEP program implementation based on the annual plans and program strategy and in coordination with RtR State office (SO).
  • Regular tracking of budget and expenses and ensuring utilization as per plan and legal compliances
  • Organizing and facilitating events and meetings with community, parents, girls and teachers.
  • Adherence to RtR procurement policy, timely procurement and distribution of material support to girls.
  • Implement strategies to strengthen relationships with key stakeholders including government officials in consultation with RtR SO.
  • Explore and secure new resources that would benefit girls, community and the overall program.
  • Work closely with government school staff, government officials at block and district level for ensuring quality program implementation and in consultation with RtR SO.
  • Maintenance of Gender Resource Centers and observation of centers to see whether the stock register is being filled properly or not. Assist the SPO/PA in ensuring that the Gender Resource Centers are run effectively as per the SOP.
  • Conduct joint observation of LS sessions with SPO/ PAs and understand the intricacies of program delivery and session observation along with the feedback loop.
  • Support SPO/PA to identify the referrals of those organizations, people etc in the community that aligns with the objective of the program, works towards providing an enabling environment for girls education. This information should be regularly updated in the program and ready listing should be available to the program team.
Team Support:
  • Provide on-the-job support to social mobilisers (of RtR and PNGO’s) and ensure necessary coordination and support among them.
  • Conduct regular planning and review meetings with the team
  • Mange field team attendance and leave records of ( RtR Social Mobiliser)
Monitoring and evaluation:
  • Conduct regular visits to school, project locations during ongoing activities for regular monitoring as per plan finalized and submit report in desired format
  • Review and oversee various base records related to all program activities of RtR  led activities and ensure compliance.
  • Support in verification of data  to be entered in online software (GSD)
  • Collect all data and enter it in RtR’s database in GSD and PIIMS/ Survey CTO as required.
  • Analyse and share data from GSD/ Survey CTO during monthly/ quarterly meetings as required by the SPO.
  • Any other data entry task assigned by line manager.
Reporting and Documentation:
  • Collection and compilation of Monthly Program Report and Quarterly Progress Report from field staff and ensure its timely submission to RtR SO.
  • Program Assistant can document good practices and success stories and case studies for the program.
  • Assist communication point person in the state to orient about different social media channel of Room to Read India and motivate/track team members to like, share and include their thoughts on the social media platform.
  • Analysis of the Socio-Economic Profile collected for new girls on pre-decided parameters decided in consultation with PO/Pas.
Supporting State level activities and priorities:
  • Serve as primary liaison between field staff and RtR State office, if applicable
  • Liaison with block/ cluster level officials for ensuring smooth and timely implementation of the program.
  • Coordinate site visits for SO, CO, GO/RO, donors and potential program donors.
  • Assist RtR SO in conducting research planned for the year.
  • Participating in meetings, thematic trainings etc. conducted by RTR at state/country level.
  • Participate and support any activities/workshops with government officials and school staff.
  • Attending monthly review meeting at the PNGO level, Periodic Review Meetings at RtR SO level.
  • Under taking logistical work relating to the program.
  • Any other task assigned by the RtR to fulfill the objectives of GEP Program.
  • Master’s bachelor’s degree in social work, Public Administration, Sociology, Education or any other relevant area.
  • Prior experience of at least 3 years in managing/coordinating social development program and managing budgets is a must.
  • Knowledge on one or more of thematic areas-Life Skills/ gender/mentoring/community mobilization/issues related to adolescent girls   is preferred
  • Prior experience of managing , coaching and guiding team
  • Prior experience of managing MIS and data.
  • Awareness on issues pertaining to education and specific to girls’ education is desired.
  • Ability to conduct team meeting/ workshops for team on selected themes and operational areas.
  • Innovative thinking with problem solving approach with ability to work independently.
  • Sensitive and empathetic towards the cause of education for girls and adolescent issues of girls
  • Excellent organizational and interpersonal skills in order to manage the diverse tasks and interact with the varied stakeholders involved in the program.
  • Excellent communicators, both orally and in writing documents in Hindi and English like program reports, budget documents and their presentation.
  • Computer literacy in standard word processing, presentation and spreadsheet software along with internet skills.
Overall perspective and understanding on issues pertaining to education, gender/life skill /adolescent girls and development sector along with program, team and financial management experience.  Experience of working with secondary school, government officials, slum and migrant community at would be an asset.
To be successful as a member of the Room to Read team, you will also:
  • Have a passion for our mission and a strong desire to impact a dynamic non-profit organization.
  • Be an innovative and creative thinker–not afraid to try something new and inspire others to do so.
  • Have a very high level of personal and professional integrity and trustworthiness.
  • Have a strong work ethic and require minimal direction.
  • Work well independently as well as part of a team.
  • Thrive in a fast-paced and fun environment.
Room to Read offers a competitive salary with excellent benefits. Benefits include thirteenth month bonus, health insurance and a retirement plan. The non-monetary compensation includes a unique opportunity to be part of an innovative, meaningful, and rapidly growing organization that is changing transforming the lives of millions of children in developing countries on literacy and gender equality in education.
Room to Read is a child-safe organization. All personnel are expected to adhere to Room to Read’s Child Protection Policy and Child Protection Code of Conduct.
Application Procedure:
Kindly CLICK HERE  to submit the application.
Due to the high volume of applicant responses, not all applicants may receive a response from Room to Read. Room to Read is an equal opportunity employer committed to identifying and developing the skills and leadership of people from diverse backgrounds.  
This vacancy is now closed.
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