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Document Processing Assistant


  • Organization: UPU - Universal Postal Union
  • Location: Bern
  • Grade: Administrative support - GS-3, General Service - No need for Higher Education - Locally recruited position
  • Occupational Groups:
    • Administrative support
    • Library Science
  • Closing Date: Closed
Vacancy Announcement No: UPU/23/G3/FT-C/429
Title: Document Processing Assistant
Grade: G3
Type of contract: Fixed-term (Core) Appointment
Duration:  Three years
Publication Date: 2 November 2023
Application Deadline: 22 November 2023
(20 day(s) until closing deadline)
Currently accepting applications
Organizational Unit: Logistics Directorate (DL)
Duty Station:  Bern Switzerland
Scheduled date for taking up appointment:  As soon as possible
Organizational Context:
This is a vacancy in the General Service category for which local recruitment procedures apply in accordance with the Staff Regulations of the International Bureau of the Universal Postal Union.

Staff members subject to local recruitment shall not be eligible for the allowances and benefits exclusively applicable to international recruitment.
With its 192 member countries, the Universal Postal Union (UPU), a specialized agency of the United Nations, is the primary forum for cooperation between postal sector players. It helps to ensure a truly universal network of up-to-date products and services.
Main duties:
Participate in the activities of the Arabic Documentation Processing Unit (UTD.AR).

1. Within the framework of the preparation of meeting documents for the Postal Operations Council, the Council of Administration and the Congress, and of various other International Bureau publications and documents :
- format (or type as required) texts, documents and various publications, making the corrections as indicated and producing the final proof;
- participate in the checking of work formatted by the Arabic Documentation Processing Unit (UTD.AR);
- input final versions of official texts and documents into the translation memory software ;
- carry out page-setting work and adapt official document models to the Arabic language, using the software used by the International Bureau;
- maintain the Arabic-language document database (document of the UPU bodies and International Bureau circulars) on the Intranet and Internet ;
2. Replace, on request, the head of the Arabic Documentation Processing Unit (UTD.AR) in case of absence for daily works.
Achieved secondary studies and equivalent technical or commercial studies
1 to 2 years of experience of office / administrative duties and similar
Technical knowledge:
1. Very good knowledge of formatting and typing techniques
2. Sound knowledge of document presentation
3. good knowledge of graphic arts software (Indesign) is an asset
4. Good knowledge of the functioning of translation software (Trados is an asset)
5. Good knowledge of procedures for publishing documents on the Intranet and Internet
6. Very good knowledge of Word software
7. Good knowledge of PowerPoint and Excel

Skills and abilities / competencies:
1. Responsiveness
2. Precision and rigor
3. Customer focus
4. Team player
Language skills:
Proficiency in Arabic.

Working knowledge of French and/or English.
Additional Information:
French is the official language of the UPU.
English and French are the working languages of the UPU International Bureau.
Priority shall be given for an internal promotion.
Candidates might be considered for other similar posts (for a period not exceeding one year).
The UPU is committed to encouraging diversity within its workforce. Interested candidates from minority groups and/or with disabilities are encouraged to apply. All applications will be treated equally and in the strictest confidence.
Annual salary: (Net of tax)
64,976 CHF

The conditions of service are governed by the Staff Regulations and Rules of the International Bureau of the Universal Postal Union.

Please note that all candidates must complete an on-line application form.
All applications must be received by the closing date as stated in the vacancy announcement.

Only candidates under serious consideration will be contacted.

Applications from women and member states are particularly encouraged.

The UPU promotes diversity and work-life balance.

For further instructions regarding the online application process, please visit the UPU internet page at:
Currently accepting applications

The UPU has a smoke-free environment
The UPU has a smoke-free environment
This vacancy is now closed.
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