HUMAN RESOURCES ASSISTANT [Temporary]

Org. Setting and Reporting

This position is located in the United Nations Development Coordination Office (DCO), in the Business Management Branch. The Human Resources Assistant reports to the Team Lead Recruitment team.

In its Resolution A/RES/72/279, the United Nations General Assembly endorsed the transformation of the Development) as a stand-alone coordination office within the United Nations Secretariat, namely the Development Coordination Office (DCO). DCO now assumes managerial and oversight functions of the resident coordinator system under the collective ownership of the members of the United Nations Sustainable Development Group (UNSDG).

Responsibilities

Responsibilities:
Within delegated authority, the Human Resources Assistant will be responsible for the following duties:

Recruitment and placement
• Participates in the selection of candidates for secretarial, clerical and related categories positions; including evaluating and screening applications of such candidates, preparing profiles of candidates, and conducting preliminary interviews, and conducting roster searches for vacancies and identifying short-lists of candidates.
• Assists in the filling of posts for all categories, including initiating and following-up on reference checks and academic verifications, ensuring the completion of the pre-recruitment formalities, calculating salaries and related benefits, and preparing and dispatching offers of appointment and Statement of Emoluments.
• Provides input into policy development for the HR policies of staff in the General Service and related categories.
• Assists in organizing and coordinating assessments; acting as ex-officio in competency-based interview panels.
• Oversees the maintenance and tracking status of job openings.
• Reviews job openings, temporary job openings and submissions on the recommendation of selection of candidates by client Offices.
• Advises staff on visa matters.

Administration of entitlements
• Reviews and processes data pertaining to conditions of service.
• Reviews and processes requests for entitlements and exceptions to the Staff Rules and Regulations, as well as administrative transactions such as preparation of personnel actions, processing of contracts and maintenance of staffing tables.
• Monitors issues on conditions of service of staff and advises the supervisor of any developments and the work of the human resources assistants/HR partners.

Staff development and career support training
•Assists in the development of career development programme within DCO
•Assists in the organization and conduct of training courses and workshops.


General
• Supervises the maintenance of automated databases and the centralized reference and Human
• Resources filing systems.
• Undertakes research on a range of HR related issues, prepares notes/reports, and provides advice on exceptions to policies, regulations and rules in the context of the new delegation of authority framework.
• Supervises compilation and preparation of statistical reports on HR related issues.
• Provides general office support services; processes, drafts, edits, proofreads and finalizes for
signature/approval, a variety of correspondence and other communications; sets up and maintains files/records (electronic and paper); schedules appointments/meetings, monitors deadlines, etc.
• Prepares written response to queries concerning HR related matters.
• Trains and provides supervision to new and lower-level staff in the unit.
• Performs other duties as required.

Competencies

Professionalism: Knowledge of human resources policies, procedures and practices and ability to interpret and apply them in an organizational setting. Understanding of the HR policy framework of a large Organization. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Planning and Organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Education

High school diploma or equivalent is required.

Work Experience

A minimum of 7 years of progressively responsible experience in human resources management, administrative services or related area is required.

Experience using recruitment platforms such as Inspira or similar is desired.

Experience in HR Data Management using MS Excel or similar tracking programs is desired.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

• This position is temporarily available for a finite period of one year 364 days. If the selected candidate is a
staff member from the United Nations Secretariat, the selection will be administered as a
temporary assignment.
• While this temporary assignment may provide the successful applicant with an opportunity
to gain new work experience, the selection for this position is for a limited period and has no
bearing on the future incumbency of the post.
• Subject to the funding source of the position, the eligibility for this temporary job opening
may be limited to candidates based at the duty station.
• This temporary job opening may be limited to "internal candidates," who have been
recruited through a competitive examination administered according to staff rule 4.16 or staff
selection process including the review of a central review body established according to staff
rule 4.15.
• Staff members of the United Nations common system organizations who will reach the
mandatory age of separation or retirement within the duration of the current temporary need
period are not eligible to apply. Submitting an application or selection for the current
temporary job opening does not delay or increase the mandatory age of separation.
• Retirees above the mandatory age of separation who wish to be considered for the current
temporary job opening must indicate the reason for their last separation as "retirement." Such
retirees shall not be employed by the Organization, unless (a) the operational requirements of
the Organization cannot be met by staff members who are qualified and available to perform
the required functions; and (b) the proposed employment would not adversely affect the
career development or redeployment opportunities of other staff members and represents both
a cost-effective and operationally sound solution to meet the needs of the service.
At the United Nations, the paramount consideration in the recruitment and employment of
staff is the necessity of securing the highest standards of efficiency, competence and integrity,
with due regard to geographic diversity. All employment decisions are made on the basis of
qualifications and organizational needs. The United Nations is committed to creating a diverse
and inclusive environment of mutual respect. The United Nations recruits and employs staff
regardless of gender identity, sexual orientation, race, religious, cultural and ethnic
backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may
be provided to support participation in the recruitment process when requested and indicated
in the application. Female candidates are strongly encouraged to apply for this position
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount
consideration in the employment of the staff is the necessity of securing the highest standards
of efficiency, competence, and integrity. Candidates will not be considered for employment
with the United Nations if they have committed violations of international human rights law,
violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual
harassment, or if there are reasonable grounds to believe that they have been involved in the
commission of any of these acts. The term "sexual exploitation" means any actual or
attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes,
including, but not limited to, profiting monetarily, socially or politically from the sexual
exploitation of another. The term "sexual abuse" means the actual or threatened physical
intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The
term "sexual harassment" means any unwelcome conduct of a sexual nature that might
reasonably be expected or be perceived to cause offence or humiliation, when such conduct
interferes with work, is made a condition of employment or creates an intimidating, hostile or
offensive work environment, and when the gravity of the conduct warrants the termination of
the perpetrator's working relationship. Candidates who have committed crimes other than
minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical
basis as possible. The United Nations places no restrictions on the eligibility of men and
women to participate in any capacity and under conditions of equality in its principal and
subsidiary organs. The United Nations Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the
necessity of securing the highest standards of efficiency, competence, and integrity. By
accepting an offer of appointment, United Nations staff members are subject to the authority
of the Secretary-General and assignment by him or her to any activities or offices of the
United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally
recruited staff members shall be required to move periodically to discharge new functions
within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment
platform, inspira. For more detailed guidance, applicants may refer to the Manual for the
Applicant, which can be accessed by clicking on "Manuals" hyper-link on the upper right side
of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in
the application according to the evaluation criteria of the job opening and the applicable
internal legislations of the United Nations including the Charter of the United Nations,
resolutions of the General Assembly, the Staff Regulations and Rules, administrative
issuances and guidelines. Applicants must provide complete and accurate information
pertaining to their personal profile and qualifications according to the instructions provided in
inspira to be considered for the current job opening. No amendment, addition, deletion,
revision or modification shall be made to applications that have been submitted. Candidates
under serious consideration for selection will be subject to reference checks to verify the
information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time)
on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE
RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING,
OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH
INFORMATION ON APPLICANTS' BANK ACCOUNTS.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.

By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions.

Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.