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Global Ambassadors Programme Officer


  • Organization: ICAO - International Civil Aviation Organization
  • Location: Montreal
  • Grade: Mid level - P-4, International Professional - Internationally recruited position
  • Occupational Groups:
    • Project and Programme Management
  • Closing Date: 2023-12-22
Org. Setting and Reporting
Under the overall direction of the Office of the Secretary General (OSG), the Strategic Planning, Coordination and Partnerships Office (SPCP) advises and leads on, manages and coordinates the implementation of the ICAO Gender Equality Programme, in close consultation with Bureau of Administration and Services (ADB), the Capacity Development and Implementation Bureau (CDI) and other Bureaus/Offices at HQ as well as Regional Offices. It liaises with UN Women and other UN entities on the United Nations System Wide Action on Gender Equality (UNSWAP) and the United Nation’s Secretary-General Strategy on Gender Parity. SPCP also leads on and coordinates the implementation of the outcomes of the Global Aviation Gender Summit 2023 Call to Action. SPCP is also accountable for the development of, monitoring and reporting on the ICAO long term strategic planning and Business Plan, in line with the Results Based Management (RBM) approach; the Enterprise Risk Management (ERM) Framework; the Accountability Framework, all of which form the basis for resource allocation and assist the Secretary General to monitor its accountability and performance with respect to the implementation of initiatives. In the area of innovation in aviation, the SPCP Office also coordinates and supports knowledge sharing across the organization on this matter and identifies opportunities to advance innovative approaches in aviation. The SPCP has also the responsibility to facilitate the development of, monitoring and reporting on cross-organizational partnerships as well as to leverage such strategic partnerships in air transport systems’ enhancements for Member States. In line with the ICAO Assembly Resolution A41-26: ICAO Gender Equality Programme promoting the participation of women in the global aviation sector, as well as the Sustainable Development Goal 5, and reporting to the Head, Strategic Planning, Coordination and Partnerships (SPCP), the incumbent will coordinate and manage the implementation of activities in relation to outreach and advocacy opportunities for gender equality in aviation, in close partnership with relevant United Nations bodies, States, international organizations and aviation industry stakeholders, as well as activities in support of the implementation of the Gender Equality Programme and monitoring thereof, as it relates to enhancing gender equality in the aviation sector, and any other tasks s/he might be asked to perform.
Function1 (incl. Expected results) As a follow-up to the Call to Action of the Global Aviation Gender Summit 2023, conceptualizes and establishes a Global Ambassadors Programme, including development of multifaceted and advocacy and outreach campaigns to promote gender equality, diversity and inclusivity in international civil aviation, achieving results such as: • Articulate clear concept, scope, objectives, and expected outcomes for establishment of a Global Ambassador Programme in line with Resolution A41-26 and the Call to Action of the Global Aviation Gender Summit 2023. • Design a detailed plan for establishment of such a Programme including deliverables, milestones, and relevant cost implications to facilitate regular status updates. • Ensure effective stakeholder engagement as well as cross-organizational and partner consultation in developing the programme. • Develop, as part of the Global Ambassadors Programme, targeted advocacy campaigns to raise awareness on key issues related to gender equality in aviation, as well as thematic and targeted youth and future generations outreach. • Engage effectively and co-ordinate across the organizations’ relevant workstreams, dependencies and stakeholders. Function 2 (incl. Expected results) Operationalizes, manages and monitors the implementation of the gender equality, diversity and inclusivity Global Ambassadors Programme, achieving results such as: • Roll out and manage the implementation of the Global Ambassador Programme, including establishment of the network of Ambassadors with clear roles and responsibilities, as well as modalities and terms of engagement of these individuals. • Prepare and execute training sessions for the Ambassadors. • Monitor, report and provide progress updates effectively. • Evaluate and assess overall effectiveness and quality of deliverables. • Manage risk and mitigation strategies effectively. • Take the lead in the identification of opportunities to engage the Global Ambassadors, as well as prioritization of projects under the Programme, when needed. Function 3 (incl. Expected results) Facilitates greater awareness in the aviation ecosystem around key issues on gender equality, diversity and inclusion as well as collaboration through knowledge-sharing, lessons learnt and exchange of experience, achieving results such as: • Lead on the development of studies, guidance and tools to assist Member States and industry stakeholders in implementing topics such as gender policies, mainstreaming, cultural transformation etc. • Facilitate the exchange of best practices, experiences and success stories across the aviation ecosystem, which can in turn be replicated and scaled up by other stakeholders to identify and address existing gaps. • Develop partnerships with key constituencies such as UN system, international organizations, industry stakeholders as well as civil society organizations to elicit support for and maximize impact of promotional objectives. • Prepare progress reports for presentation to the Secretariat senior management, the Committee on Governance, the Council, and the Assembly. • Conduct research and benchmarking on gender and diversity policies and practices within the UN Common System, Member States, and aviation industry partners and stakeholders. • Develop official documentation, presentations and speeches. Function 4 (incl. Expected results) Conducts and coordinates well-chosen outreach and network activities related to gender including the development and preparation of events, material, documentation, reports, and presentations related to outreach and advocacy on gender equality, diversity and inclusivity in aviation, achieving results such as: • Manage a global network of gender focal points, facilitating information sharing among the members of this global network. • Take the lead in the development and roll-out of future Global Aviation Gender Summits. • Conceptualize and organize various workshops, webinars, and other advocacy events at the global and regional levels, including identifying speakers, preparing the programme, scenarios and notes, and organizing sessions and side-events. • Collaborate in development and roll-out of events in commemoration of International Women’s Day. • Research the latest data on gender, collaborate with appropriate Bureaus and stakeholders and ensure data informs various events’ agenda-setting and messaging. • Conduct research as required and provides material to be published on the ICAO gender website. • Effectively reply to public enquiries on gender equality in aviation. Function 5 (incl. Expected results) Manages the implementation of the Assembly Resolution A41-26, including coordination of the implementation of the ICAO Gender Equality Programme, and its Implementation Plan, as well as manages the Gender Equality project as part of the Transformational Objective, achieving results such as: • Facilitate coordination of the implementation, and follow-up and reporting of the ICAO Gender Equality Programme, in consultation with HR, CDI and other Bureaus/Offices at HQ and Regional Offices. • Coordinate implementation in close collaboration with appropriate bureaus and stakeholders of the funded activities in the Global Aviation Gender Summit 2023 Call to Action • Lead on the development of progress reports for presentation to the Council, and the Assembly. • Develop speaking Notes and briefing papers on gender for senior management. • Support the coordination of the review of ICAO policy documents and other regulatory and programme documents, and, where required, make recommendations on enhancements to incorporate gender perspectives. • Maintain Gender Equality Programme intranet site and Bureau/Office Gender Focal Points network. • Support the focal point in proposing and coordinating training activities and interventions related to gender mainstreaming. • Provide regular support to the work of the Small Group on Gender and/or other Council bodies. Function 6 (incl. Expected results) Facilitates liaison between ICAO and the United Nations System in relation to monitoring, tracking and reporting on ICAO’s progress in implementation of the UN accountability frameworks, achieving results such as: • Facilitate liaison between ICAO and the UN system, particularly UN Women, to ensure ICAO’s overall progress and contribution towards system-wide enhancement of gender equality and women empowerment. • Manage the implementation, monitoring and reporting on the UN System-Wide Action Plan (UNSWAP) on gender equality and gender mainstreaming, submit timely progress reports and provide input to queries from UN. • Coordinate the implementation, monitoring and reporting on the United Nations Secretary General’s Strategy on Gender Parity and submit timely progress reports to UN Women. • Represent ICAO in relevant meetings and ensure ICAO and aviation perspective is properly communicated in relevant fora. Function 7 (incl. Expected results) Performs other related duties, as assigned.
Professionalism: Excellent networker and team-player; excellent writing skills to facilitate development of various documents, including working papers, policies, agreements, project proposals and promotional material; logical thinker with strong analytical skills. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style, and format to match the audience; demonstrates openness in sharing information and keeping people informed. Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable. Judgment and Decision-making: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; takes decisions with an eye to the impact on others and on the Organization; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines that the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary.
Essential • A first-level university degree, in business or public administration, law, economics, development studies, international relations, or in a related field, is required.
Job - Specific Qualification
Not available.
Work Experience
Essential • A minimum of ten (10) years of experience working for a government authority, international organization and/or private sector on policy development, outreach, advocacy, promotion campaigns to advance partnerships in support of sustainable development, gender equality and diversity is required. • Demonstrated experience in project management in a multinational context, requiring complex coordination with diverse stakeholders (governments, the UN system, financial institutions, private sector, etc.) is required. • Experience in partnership development as well as leveraging external partnerships in a national or international setting is required. Desirable • Experience in civil aviation is desirable • Experience in conducting research on gender analysis and gender mainstreaming is desirable.
Essential • Fluent reading, writing and speaking abilities in English. Desirable • A working knowledge of any other language of the Organization (Arabic, Chinese, French, Russian, Spanish).
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
Special Notice
It should be noted that this post is to be filled on a fixed-term basis for an initial period of 1 year. ICAO staff members are international civil servants subject to the authority of the Secretary General and may be assigned to any activities or offices of the Organization, in accordance with the provisions of the ICAO service code. ICAO staff members are expected to conduct themselves in a manner befitting their status as international civil servants. In this connection, ICAO has incorporated the 2013 Standards of Conduct for the International Civil Service into the ICAO Personnel Instructions. ICAO offers an attractive benefit package to its employees in accordance with the policies of the International Civil Service Commission (ICSC). The statutory retirement age for staff entering or re-entering service after 1 January 2014 is 65. For external applicants, only those who are expected to complete a term of appointment will normally be considered. The ICAO Assembly recently reaffirmed its commitment to enhancing gender equality and the advancement of women by supporting UN Sustainable Development Goal 5 “Achieve gender equality and empower all women and girls.” Female candidates are strongly encouraged to apply for ICAO positions, especially in the Professional and higher level categories. Remuneration: Level P-4 Rate Net Base Salary per annum + Post Adjustment (net) per annum(*) USD $77,326 USD $36,961 (*) Post Adjustment is subject to change.
United Nations Considerations
In accordance with ICAO Staff Regulations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard shall be paid to the importance of recruiting staff on as wide a geographical basis as possible and ensuring equal gender representation. Subject to the foregoing, selection of staff members shall be made without distinction as to race, sex or religion, nor shall there be any discrimination on account of any disability of a candidate who meets the qualifications required to perform the tasks. Unless otherwise permitted under the ICAO Staff Regulations, appointment and promotion of staff members shall be made on a competitive basis. Candidates will not be considered for employment with ICAO if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Applicants are urged to follow carefully all instructions available in the online recruitment platform, Inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the Inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in Inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised in Inspira will be removed at 11:59 p.m. (New York time) on the deadline date.
No Fee
ICAO does NOT charge any fees or request money from candidates at any stage of the recruitment process, nor does it concern itself with bank account details of applicants. Requests of this nature allegedly made on behalf of ICAO are fraudulent and should be disregarded.
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

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