Project Management Intern, Multiple positions

Under the direct supervision of the Project Management Support - Officer, the Project Management Intern will be responsible for the following:

Summary of Key Functions

1. Logistics and asset management support

2. Administrative and operational, coordination support

3. Support to knowledge building and knowledge sharing

1. Ensures provision of reliable logistics and asset management support, namely:

• Participate in appropriate maintenance and safe and secure storage of all office equipment and property.

• Assist in preparing accurate inventory lists and adequate property records for the office as well as for projects.

• Careful monitoring of the movement of equipment into and within the area of responsibility.

• Implementation of an equipment management and accounting system for all equipment and properties managed by the office, in accordance with UNOPS equipment policy.

• Administering the receipt of goods and equipment for the office, inspection and report preparation. 

• Provide logistical support to project mission travel/activities, when needed. Administrative arrangements (e.g. logistics) for conferences.

• Assist in the preparation of briefing materials as required for mission travel and/or discussion on project activities and status.

2. Provides administrative support to portfolio managers/associates and clients, focusing on achievement of the following results:

• Participate in the administration and monitoring of all budgetary, financial, procurement and routine administration of service delivery; in close collaboration with the supervisor 

• Assist in the maintenance of file records (hardcopy and online) of all operational and financial documents of the projects for easy reference and retrieval; document management, including file closures, and archiving.

• Monitor mission progress of assigned work package, i.e., from receipt of Activity Request Forms (ARF) to raising of requisitions, creation of PO, receipting, invoice, and payment and recording all these steps in the progress monitoring sheet.

• Coordinate with the relevant coordination team on discrepancies in the progress monitoring sheet.

• Interaction with colleagues, clients and partners to exchange information on administrative issues and seek cooperation.  Assist in the resolution of routine administrative and process problems, referring complex issues to the supervisor with recommendations for the course of action.

3. Provides support to knowledge building and knowledge sharing, focusing on achievement of the following results:

• Participation in the training events for the programme, operations and project personnel on logistics and transport-related subjects.

• Sound contributions to knowledge networks and communities of practice

• Input and update of accurate data and information to facilitate project activities, and to institutionalize and disseminate knowledge.

• Use of technology and electronic systems and tools to initiate work, and share information with colleagues and clients.

• Must be enrolled in a university programme such as Bachelor’s, Master's or Ph.D. (or the equivalent) or have graduated from such studies within three (3) years prior to the application date of the internship.
• Area of study should relate to Accounting, Finance, Business Administration, Public Administration, Economics, Management, Development studies or related areas within three (3) years prior to the application date of the internship is desirable.

Experience:

• Applicants are not required to have professional work experience but professional work experience or volunteering in related field is desirable.
• Proficiency in Web applications such as Google Suite, and MS Office applications is an asset

Language:

• Intermediate or above proficiency level in oral and written English is required.
• Fluency in Tagalog is required.