Finance and Administrative Associate (Parental Leave Cover)
Bangkok
- Organization: UNOPS - United Nations Office for Project Services
- Location: Bangkok
- Grade: Administrative support - LICA-6, Local Individual Contractors Agreement
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Occupational Groups:
- Operations and Administrations
- Banking and Finance
- Closing Date: Closed
Job categories Administration, Finance
Vacancy code VA/2024/B0049/28677
Department/office MP, SSC, BSSC, Bangkok Shr Serv Centre
Duty station Bangkok, Thailand
Contract type Local ICA Support
Contract level LICA-6
Duration 6 months
Application period 09-Aug-2024 to 25-Aug-2024
Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.
Functional Responsibilities
Summary of Key Functions:
- Implementation of operational strategies
- Administrative support
- Monitoring and progress control
- Knowledge building and knowledge sharing
1. Ensures implementation of operational strategies, adapts processes and procedures focusing on achievement of the following results:
- Compliance with UNOPS Travel Rules and Policy.
- Compliance with UNOPS documentation retention policy.
- Elaboration of internal Standard Operating Procedures (SOPs) content from an operational perspective, in consultation with the direct supervisor and office management.
- Contributes/provides feedback on future system improvements for further efficiency gains.
- Timely review and approval of travel related vouchers and supporting documentation for accuracy and completeness.
2. Provides administrative support, focusing on achievement of the following results:
- Assists in processing non-standard travel payments and supporting documentation for completeness, accuracy, compliance with UNOPS Financial Rules and Regulations, and travel related policy.
- Prepares recurring, ad-hoc or special travel payment reports as requested by supervisor.
- Prepares statistical reports on workflow/processes as requested by supervisor.
- Maintains and updates the DSA rates as per ICSC website on the Travel Authorization and DSA Automation (TADA) tool.
- Assists BSSC Management in providing clarification and response to queries and observations of auditors (both internal and external).
- Facilitates the engagement and provision of high quality results and services of the team supervised through effective work planning, performance management, coaching, and promotion of learning and development.
- Provides oversight, ensuring compliance by team members with existing policies and best practices.
- Participates and supports future recruitment of new travel members.
- Contributes in the performance appraisal of team members.
- Assists in training/onboarding new team members.
3. Ensures effective monitoring and progress control focusing on achievement of the following results:
- Establishes a solid working relationship between the team and its key stakeholders.
- Manages communications and ensures that stakeholders are aware of the remittance and accounts receivables team’s activities, deadlines for request submission and updates on policies and procedures.
4. Provides support to knowledge building and knowledge sharing, focusing on achievement of the following results:
Impact of Results:
The effective and successful achievement of results by the Finance and Administrative Associate directly affects the overall efficiency of the individual team’s provision of administrative services, impacting the office’s capacity to efficiently and effectively service the operational needs of the office/programme. Timely and accountable delivery of services, ensures client satisfaction and promotes the image and credibility of the team and office as an effective service provider in supporting services and management. This enhances UNOPS’ competitive position as a partner of choice in sustainable development and project services in the country/region served.
- Organizes, facilitates and/or delivers training and learning initiatives for personnel on travel payment related topics.
- Provides sound contributions to knowledge networks and communities of practice by synthesizing lessons learnt and dissemination of best practices.
- Provides of training session to colleagues based on requests from BSSC Management and direct supervisor.
- Prepares knowledge-sharing materials and templates used by the team.
- Shares knowledge with travelers, travel organizers, budget owners and policy owners on areas requiring verification, corrections, additional information, to improve quality of output.
Impact of Results:
The effective and successful achievement of results by the Finance and Administrative Associate directly affects the overall efficiency of the individual team’s provision of administrative services, impacting the office’s capacity to efficiently and effectively service the operational needs of the office/programme. Timely and accountable delivery of services, ensures client satisfaction and promotes the image and credibility of the team and office as an effective service provider in supporting services and management. This enhances UNOPS’ competitive position as a partner of choice in sustainable development and project services in the country/region served.
Education/Experience/Language requirements
Education:
- Secondary Education with specialized certification in Accounting and Finance.
- A BA or MA degree would be an asset and may substitute some of the required years of work experience, but is not a requirement.
Experience:
- 6 years of progressively responsible finance or administration experience, prefereably at the national or international level, is required.
- Experience in the usage of computers and office software packages (GSuite) and advance knowledge of spreadsheet and database packages, experience in handling of web-based management systems is desirable.
Language Requirements:
- Fluency in written and oral English required.
- Knowledge of a second UN working language is desirable.
This vacancy is now closed.