Field Security Associate

New Delhi

Organization: UNDP - United Nations Development Programme
Location: New Delhi
Grade: Administrative support - Administrative Services and Support - Generally no need for Higher Education
Occupational Groups:
- Administrative support
- Security and Safety
Closing Date: Closed

The vacancy announcement has been posted on behalf of The Department of Safety and Security (UNDSS).

The position is open to Indian Nationals only.

Job Purpose and Organizational Context:

The Department of Safety and Security (UNDSS) is responsible for providing leadership, operational support and oversight of the United Nations security management system (UNSMS) globally. As a global leader in security risk management principles, UNDSS enables the safe and effective delivery of United Nations programmes and activities in the most complex and challenging environments, while maximizing precious resources. To this end, the work of the Department is aligned under a clear mission, to enable United Nations system programme activities through trusted security leadership and solutions. This is a unique opportunity to join a diverse, dynamic and exciting organization gaining unique and valuable experience where security provides great value.

Besides the opportunity to gain new skills and further advance security expertise, this position offers a fulfilling environment that gives you satisfaction by contributing directly or indirectly to peace and security, human rights, and achievement of the Sustainable Development Goals. Simply, all humanity will be benefiting from your work. Together, we can make the world a better place.

For more information on the Department, and how we make an impact on the world in enabling the achievement of SDGs, visit: https://www.un.org/undss.

Unit Description:

UNDSS is an element of the United Nations Security Management System (UNSMS), which is an UN system-wide approach to security. It encompasses policies, guidelines, processes, and security personnel aimed at managing security risks to the UN system in order to enable UN system activities in India. The UNSMS is composed of all UN system organizations grouped under the Inter-Agency Security Management Network (IASMN).
This represents work of a specialized and comprehensive support nature, progressing to integrated execution at the higher level; this work requires appropriate educational background and relevant work experience.

Job Purpose and Scope of Work:

A. Main Purpose:

This position is located in the Department of Safety and Security in the field office of New Delhi, India. Under the overall guidance and supervision of the Security Adviser or the Deputy Security Adviser, the Field Security Associate (FSA) assists in the implementation of security operations and all matters relating to the management of safety and security for UN personnel in India.

FSAs are required to conduct field missions outside Delhi NCR to certain areas with different levels of risks, where there maybe presence of disruptive elements, as well the need to interact with different communities and cultures.

References- Security Policy documents from UNSMIN. https://www.un.org/undss.

B. Duties and Responsibilities:

1) Assists the Security Advisor (SA) / Deputy Security Advisor (DSA) in collecting, updating, and
communicating information regarding the security situation in the country:

-Liaises and coordinates, as appropriate, with the host government security organizations and/or personnel, including national and local provincial authorities, military, and police officers, as well as non-governmental organizations and other non-State actors in the area of operation.
-Supports to assess the security situation in the country and ensures adequate gathering and verification of security information that may be required for a proper analysis of the situation by the SA/DSA.
-Communicates information on security to the heads of United Nations agencies and provides host country security advice to UNDSS in the absence of the SA/DSA, as required.
-Maintains regular contacts with Security Focal Points of UN agencies.
-Provide technical assistance at SMT meetings, in the absence of the SA/DSA (as requested)
-Maintains liaison with commercial companies used for UN security at offices and residences, in order to ensure the effective and efficient use of the guard force.

2) Assists in maintaining the Security Plan, including updating staff lists:

-Supports in the preparation and review of the UN Security Plan.
-Supports actions during the implementation of the Security Plan, as required.

3) Assists in the conduct of the Security Risk Management (SRM) and assists in monitoring compliance
with the arrangements of the Security Risk Management Measures (SRMM). Also assists with the
compilation of data required for the SRMM Self-Assessment Programme.

4) Assists in reporting security incidents affecting UN staff, offices and assets, and assists in the preparation of security reports, such as the Security Incident Report, the Security Assessments and the Country Briefing Notes (CBN).

5) Provides support in organizing and conducting training courses on security awareness and preparedness and providing security orientation to newly assigned staff members. Conducts security briefings, as required.

6) Performs other security-related tasks assigned by the SA/DSA:

Provides support in conducting security evaluations and provides advice on security measures for the residences (Residential Security Measures - RSM) of UN staff, as well as on latest trends and threats to staff safety and security.
Establishes and maintains warden system and keeps update of information related to UN offices and residences.
Administers a pass and ID system.
Maintains liaison with commercial companies used for UN security at offices and residences, in order to ensure the effective and efficient use of the guard force.

7) Provides general administrative assistance to the SA/DSA:

Maintains routine and confidential correspondence files/documents.
Maintains a database on contact details in relation to host country security authorities.
Arranges appointments, receives visitors, places and screens telephone calls and answers queries with
discretion, and takes minutes and/or notes at meetings.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Institutional Arrangement:

The incumbent will directly report to the UNDSS Deputy Security Adviser, India & Bhutan. Ability and flexibility to travel at short notice is required.

Reporting To: Deputy Security Adviser

Core: Competencies:

Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline.
Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem. solver, makes improvements.
Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback.
Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination.

Cross-Functional & Technical competencies:

Thematic Area	Name	Definition
Business Direction & Strategy	Business Acumen	Ability to understand and deal with a business situation in a manner that is likely to lead to a good outcome. Knowledge and understanding of the operational frameworks in the organization and ability to make good judgments and quick decisions within such frameworks.
Security Services	Security risk management	Ability to assess threats and risks, identify and oversee implementation of mitigation measures, including ability to design and test security plans
Business Management	Communication	Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience. Ability to manage communications internally and externally, through media, social media and other appropriate channels.
Business Management	Results-based Management	Ability to manage programmes and projects with a focus at improved performance and demonstrable results.
Security Services	Security information management	Analytical capabilities to process diverse security information and develop recommendations.
Business Management	Customer Satisfaction/Client Management	Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers' needs. Provide inputs to the development of customer service strategy. Look for ways to add value beyond clients' immediate requests. Ability to anticipate client's upcoming needs and concerns.
Digital & Innovation	Data and Geospatial Analysis	Ability to extract, analyze and visualize data (including Real- Time Data) to form meaningful insights and aid effective decision making. Skilled in techniques which study entities using their topological, geometric, or geographic properties.

Required Skills and Experience:

Minimum Education requirements:

Secondary education is required.
University degree (bachelor or equivalent) in Business Administration, Public Administration, Law, Data Science/Analytics, Political/Social Science, Security Management, or related field will be given due consideration, but it is not a requirement.
Diploma from Police or Military college, academy or institution is desired.

Minimum years of relevant work experience:

Minimum of 6 years (with secondary education) or 3 years (with university degree) of relevant work experience with security responsibilities in security risk management, or disaster/emergency management and preparedness in the public or private sector, such as national security, police or military, or in a corporate environment is required.

Required skills:

Experience in using Computers and Microsoft Office applications (including word, excel, PPT, etc.) is required.

Desired skills in addition to the competencies covered in the Competencies section

Experience in using ArcGIS, Google Earth and/or other mapping and data/spatial analytics applications is desired.
Experience in planning, implementation, or review of risk mitigation measures related to operations impacted by insecurity is desirable.
Prior experience and knowledge of the Host Country Safety Codes is desired.
Experience in diplomatic security and protection services is considered an asset.

Required Language(s): Fluency in written and spoken English and Hindi is required.

Professional Certificates: Possession of a valid driver’s license is required.

Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Disclaimer:

Important information for US Permanent Residents ('Green Card' holders)

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Non-discrimination

UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

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This vacancy is now closed.