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HR Senior Assistant (Recruitment Support Services) (Roster)

Bangkok

  • Organization: UNOPS - United Nations Office for Project Services
  • Location: Bangkok
  • Grade: Administrative support - LICA-5, Local Individual Contractors Agreement
  • Occupational Groups:
    • Operations and Administrations
    • Human Resources
    • Administrative support
  • Closing Date: Closed

Job categories Human Resources
Vacancy code VA/2024/B0049/28891
Department/office MP, SSC, BSSC, Bangkok Shr Serv Centre
Duty station Bangkok, Thailand
Contract type Local ICA Support
Contract level LICA-5
Duration Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.
Application period 17-Sep-2024 to 09-Oct-2024
Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.

Functional Responsibilities

Summary of Key Functions:

  1. Administrative support to talent acquisition and recruitment administration

  2. Support process improvements and HR knowledge-building initiatives


1. Administrative support to talent acquisition and recruitment administration

  • Provide support to the HR Associates handling recruitments at various stages of the selection process. This includes administrative support to recruitments and selections, e.g. 

    • create vacancy announcements in UNOPS’ online recruitment system

    • coordinate the scheduling of interviews and written tests, as appropriate, on behalf of the hiring office

    • conduct background checks

    • initiate fee-setting exercises

    • take minutes during interviews and finalize the overall selection minutes with active input from panel members (English-language panels)

  • Serve as an HR Representative on interview panels, upon request.

  • Build and maintain a fluid relationship with clients through constant communication.

  • Support the completion of recruitment processes including offers and rejections, and updating the status of recruitment cases in the on-line information system in line with UNOPS policy.

  • Prepare recruitment files and other process approvals.

  • Support efficient, timely, and client-focused selections of new personnel.

  • Liaise with relevant HQ and UN system units to exchange information and follow up on pending issues.

  • Serve as a focal point for SEA Clear Check and local outreach activity, upon request.

2. Support process improvements and HR knowledge-building initiatives

  • Input and update accurate data and information to institutionalize and disseminate knowledge using technology, electronic systems and tools to initiate work and share information with colleagues.

  • Assist with projects in support of recruitment-related initiatives for attainment of business objectives according to corporate HR strategy.

  • Contribute to corporate HR initiatives and knowledge networks by assisting with the collection of data on trends, risks and opportunities and by providing collaborative synthesis of lessons learnt and dissemination of best recruitment practices.

  • Support the delivery of training and learning initiatives for personnel on recruitment-related topics.



Impact of Results
The effective and successful achievement of results by the HR Senior Assistant - Recruitment Support Services directly affects the overall efficiency of the team’s administrative services, impacting the office’s capacity to efficiently and effectively service the operational needs of the office/programme. Timely and accountable delivery of services, ensures client satisfaction and promotes the image and credibility of the team and office as an effective service provider in project services and management. This enhances UNOPS’ competitive position as a partner of choice in sustainable development and project services in the country/region served.

Education/Experience/Language requirements

Education:

  • Completion of Secondary education is required. 

  • First University Degree in Human Resources Management, Business Administration, Public Administration, or equivalent disciplines is desirable but not a requirement and may substitute for some of the required years of experience.

Experience:

  • At least five (5) years of relevant experience in an international and/or national organization in providing support to recruitments and/or HR-generalist services is required.

  • Proficiency in computers and office software packages is required.

  • Experience in handling web-based management systems is required.

  • Experience working in a shared service centre or a fast-paced environment is desirable.

  • Experience working in the UN or international NGO would be an asset.

Language Requirements:

  • Full knowledge of English is essential. 

  • Knowledge of another official UNOPS language is an asset.


Other Requirement:
  • Within the required working hours (8 hours per day plus a 30 minute lunch break), some flexibility to accommodate recruitments occurring outside the Bangkok timezone (GMT+7) is expected.
This vacancy is now closed.