Project Manager (Infrastructure)
Vientiane
- Organization: UNOPS - United Nations Office for Project Services
- Location: Vientiane
- Grade: Mid level - IICA-2, International Individual Contractors Agreement
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Occupational Groups:
- Infrastructure and Urban-Rural development
- Project and Programme Management
- Managerial positions
- Closing Date: 2024-10-20
Job categories Engineering, Project Management, Programme Management
Vacancy code VA/2024/B5510/28930
Level ICS-10
Department/office AR, EAPMCO, Mekong Project Office
Duty station Vientiane, Lao People's Democratic Republic
Contract type International ICA
Contract level IICA-2
Duration Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.
Application period 30-Sep-2024 to 20-Oct-2024
Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.
Functional Responsibilities
Summary of functions:
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- Develop, complete and update implementation plan(s)
- Implement the approved plan (including the establishment of milestones) within tolerances set by the Project Board.
- Embed sustainability dimensions including social and gender inclusion, and environmental and economic aspects into the project life span.
- Manage the production of the required outputs, taking responsibility for overall progress and use of resources and initiating corrective action where necessary.
- Ensure that the quality of work packages and deliverables complies with the quality requirements defined in the Implementation Plan.
- Liaise with any external suppliers or account managers
- Manage acceptance and delivery of work packages
- Monitor project progress ensuring that work packages are being executed properly
- Control project and work packages changes
- Accept goods, services, or works delivered by suppliers.
- Lead contract management duties including supplier performance evaluation.
- Act as the Employer’s Representative within the FIDIC works contracts.
- Identify, and anticipate in a timely manner, potential risks and issues and advises mitigating measures to senior management/ Project Board so that maximum benefit to partner(s) and other stakeholders is achieved
- Identify and report to the supervisor potential business opportunities for UNOPS.
2. Procedures
- Comply with all organizational policy and specifically the Project Management Manual
- Prepare/adapt all relevant plans for approval by the Project Board.
- Manage the reporting obligations defined in the Legal Agreement(s) and in the Implementation Plan
- Draft the requirements definitions for procurement processes. Approving requisitions and requests for non-purchase order payments; Evaluating submissions received, if appointed to the evaluation team.
- Ensure maintenance of the project files and lessons learned are recorded
- Ensure the development and implementation of project financial management guidelines and control mechanisms, in conformity with UNOPS rules and regulations.
- Manage budgets, cash flow and obligations to ensure that deliverables are met and payments to contractors and personnel are received on time.
- Understand and manage UNOPS overheads, allocable charges, and related corporate charges as they apply to the project
- Understand the unique structures of the UN and budget appropriately for personnel
- Manage expenditures against the budget (based on accurate financial reports)
- Where the Project Manager has no delegation as a committing officer, s/he retains these responsibilities and will monitor and instruct/request others to carry out the relevant commitments and disbursements.
- For project closure purposes, provide a formal handover of the project to the closure manager
- Support project audit activities, including planning, preparation and coordination during the audits and follow up on audit observations/recommendations.
3. Monitoring and reporting
4. Stakeholder engagement
- Prepare and issue regular project and/or financial reports in accordance with Partner and UNOPS requirements for reporting.
- Regularly review project status, evaluating performance criteria (scope, cost, schedule and quality).
- Maintain diaries and progress reports as required by the organization’s standard procedures.
- Provide routine oversight and analysis of delivery data within the dashboard system.
- Ensure all project team members track and regularly update milestones and targets for the duration of projects' life span.
4. Stakeholder engagement
- Develop stakeholder profiles and facilitate the formulation of stakeholder engagement strategies
- Establish solid working relationships with the Project Board (Executive, Senior Users and Senior Suppliers), client and key stakeholders
- Enable the formulation of project communications plans. Coordinate internal project communications. Monitor the effectiveness of project communications
- Coordinate stakeholder engagement and communication, ensuring effective timing and interdependency management of communications. Ensure stakeholders are aware of project activities, progress, exceptions and are in a position to accept handover outputs.
- Work with internal stakeholders to ensure projects comply with audit requirements
- Work with procurement/purchasing staff to ensure effective interface with suppliers' quality systems
- Coordinate quality reviews of project documents and deliverables
- Provide quality control for management outputs (project documents, reports, etc.)
6. Knowledge management and innovation
- Encourage routine and effective capacity building activities are conducted in order to build the long-term and sustainable capacity of staff
- Actively interact with other Project Managers and the wider PM community to share case studies, lessons learned and best practices
- Contribute to the oversight of lessons learned procedures, ensuring that lessons learnt are shared in a timely and appropriate manner. Participate in the relevant Communities of Practice
- Research and logging of lessons learned throughout the project life span.
- Provide feedback to Practice Groups on policy, supporting guidance with an aim towards continuous improvement of UNOPS policies.
7. Personnel Management
- Lead and motivate the project management team
- Ensure that behavioural expectations of team members are established
- Ensure that performance reviews are conducted fairly, accurately, and timely
- Select, recruit, and train the team as required and take into account gender parity and diversity objectives.
- Ensure safety and security for all project personnel and comply with UNDSS standards
- Create, foster, and role model a culture of respect and zero tolerance for discrimination, abuse of authority, harassment, sexual harassment, and sexual exploitation and abuse. Ensure accountability for actions and perform duties in accordance with protection mechanisms and action plans, as expected by UNOPS policies, standards, and commitments.
Education/Experience/Language requirements
Education:
Certification:
Experience:
Language Requirements:
- Advanced University Degree in a relevant technical discipline (Architecture, Civil Engineering, Water Engineering, Electrical Engineering, Mechanical Engineering, Structural Engineering, etc.).
- A combination of a Bachelor’s degree with an additional 2 years of relevant work experience may be accepted in lieu of the education requirements outlined above.
Certification:
- Certification in Project Management (PRINCE2, PMI, etc.) is highly desired, or the selected candidate is required to achieve certification within the first (3) months of appointment.
- Professional certification from an accredited institution (PEng., CEng. , etc) is an asset.
- Complete the UNOPS PMM, UNOPS PMM Infra perspective, and oneUNOPS Projects trainings within (3) months of joining UNOPS.
Experience:
- A minimum of 5 years experience in implementing and managing infrastructure projects (Roads, Bridges, Health facilities, Buildings, Water services, Renewable energy and distribution, etc.) is required.
- Experience in contract management is an asset.
- Knowledge of FIDIC contracts is an asset.
- Experience in writing reports, performing data analyses, and writing technical documents is an asset.
- Experience in planning and applying Health & Safety procedures is an asset.
- Experience in developing Procurement strategies is an asset.
- Experience in risk management for infrastructure implementation projects is an asset.
- Experience working in multicultural teams is desirable.
- Experience in managing teams is an asset.
- Experience in developing countries or post-conflict environments is an asset.
- Knowledge of quality assurance methodologies is an asset.
- Proficient in MS Project and Schedule Analysis is desirable.
- Technical acumen with the ability to understand and speak to technical project plans and documents is an asset.
- Strong problem-solving skills are desirable.
Language Requirements:
- Fluency in English is required.
- Fluency in Laotian languages is desirable.
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.