People & Culture Assistant (Learning & Development)

Partner UNICEF

Job categories Human Resources

Vacancy code VA/2024/B5507/29375

Department/office AR, SAMCO, Pakistan

Duty station Islamabad, Pakistan

Contract type Local ICA Support

Contract level LICA-5

Duration 6 months

Application period 11-Dec-2024 to 17-Dec-2024

Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.

Functional Responsibilities

1. Support to business partnering

• Support the business partners in developing initiatives to encourage employee well-being and employee recognition schemes
• Support the management of change processes by advising clientele on changes to People and Culture processes under the guidance of People and Culture Lead.
• Support the business partners in assisting clientele in using People and Culture systems such as talent management, agora and achieve.

2. Support in processing of entitlement and benefits

• Initiates the processing of a wide range of personnel actions in accordance with UNICEF rules and regulations, by ensuring all relevant forms and actions are completed by staff and forwarded to the GSSC. 
• Maintains and prepares all personnel-related records and files, ensuring all information on each staff member is up-to-date and accurate. 

3. Support in recruitment and placement

• Prepares and circulates internal and external advertisements.
• Liaises with candidates in the various stages of the recruitment process.
• Prepares formal acknowledgement, offer and regret letters.
• Initiates and follows up on reference checks and academic verifications, and ensuring the completion of other background checks. 
• Records and maintains recruitment files, ensuring all necessary documentation has been prepared. 
• Monitors life-cycle of recruitment process to update supervisor as necessary.

4. Support in organization design and job classification.

• Prepares documents to be submitted for classification to RO and NYHQ, ensuring completeness of documentation
• Monitors life-cycle of all job classification requests to facilitate recruitment and organization planning.

5. Support in learning & capacity development

• Develops and processes contracts for institutions providing training and courses, ensuring compliance with UNICEF rules and regulations.  
• Strong understanding of data analytics using different tools like Power BI,  MS Office suite etc.
• Assists team in organizing and conducting courses, workshops and events by preparing and organizing distribution of materials for participants, ensuring availability of training venues and required equipment and supplies, while providing logistical and secretarial support at workshops and events as necessary. 
• Tracks the performance management cycle process, ensuring timely distribution and enhancing the timely completion and return of appraisals.

6. General office support

• Drafting and/or processing a variety of correspondence and other communications
• Setting up and maintaining People and Culture files/records (electronic and paper)
• Scheduling appointments and meetings
• Maintain and generate automated databases containing HR related statistics and generating periodic reports; and performing a variety of administrative duties (e.g. leave recording, etc.)

Impact of Results:

The impact of People and Culture Assistant effects the delivery of discrete support services and is closely interrelated with work of other members of People and Culture Team. The work performed effects not only the delivery of People and Culture process but also indirectly the delivery of client departments'/divisions'/offices' programs. They play a key role as member of the team, in providing routine and some specialized information both to client's departments and to more senior members of the People and Culture team on HR procedures and the progress of delivery against standards and deadlines. 

Education/Experience/Language requirements

Education:  Completion of secondary education, preferably supplemented by technical or university courses related to the field of work

Experience: A minimum of 5 years of progressively responsible administrative or clerical work experience required. 

Language Requirement:
Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.