Supply and Logistics Associate

Pakistan was the sixth country in the world to sign and ratify the Convention on the Rights of the Child, less than one year after it was adopted by the United Nations General Assembly in 1989. However, children and adolescents living in Pakistan still face acute challenges.

UNICEF supports the Government of Pakistan to accelerate progress for children, work to achieve the Sustainable Development Goals (SDGs) and help children realize their rights under the Convention on the Rights of Children. This will be made through, among others things, strong partnerships with provincial authorities, teachers and health professionals, frontline workers and social mobilisers, communities and families, and of course the children and adolescents themselves.

In particular, UNICEF will work so that:

Every child survives and thrives -- being in good health, immunised, protected from polio and accessing nutritious food.
Every child learns.
Every child is protected from violence and exploitation, and registered at birth.
Every child lives in a safe and clean environment, with access to safe drinking water and adequate sanitation.

The incumbent will support the overall supply-related activities for the Health and Nutrition Sections at the Country Office level. Reporting to the Health Specialist HSS and with matrix management to the Nutrition Specialist (Emergencies), the Health and Nutrition Supplies and Logistics UNV will aid both sections in managing supplies. This includes raising Sales Orders for SCOPe Of Work local and offshore supplies, ensuring proper tracking with relevant stakeholders, and coordinating the effective distribution of supplies to the field with the Logistics team.

The UNV will be responsible for the following:

-Supply Chain Service Delivery and Response

-Planning.
In consultation with the supervisor, participate in forecasting, planning, implementing, monitoring, and evaluating supply chain operations for the Health and Nutrition commodities.

Assist in the preparation of Annual Work Planning and other required documents for, in close collaboration with the Supply team
Support Health and Nutrition in supply emergency preparedness and response activities, including updating the Contingency Plan and repositioning stock.

-Procurement and Tracking of Supplies:
Raise Sales Orders for both local and offshore emergency health and nutrition supplies, with attachment of Provincial Cost Centres and in consultation with program

Ensure proper documentation, including, supply plan, request letter, Distribution Plans and End User Certificates, from relevant stakeholders is included in the Sales Order.

After Sales Orders are raised, follow up with the Supply team to ensure timely creation of Purchase Orders, that include maintaining a tracking sheet to monitor the status of Sales Orders ensuring all the documents/certificates required from SD are included in SQ and follow up with the Supply/Logistics team to keep the tracking sheet updated, tracking of RUT F with the supply colleagues and monitoring sheets from supplies.

Once supplies are received in the warehouse, create Release Orders based on distribution plans in a timely manner in coordination with Fos and CO. Ensure that approved Release Orders are promptly shared with the Logistics team for execution Maintain follow-up on the status of dispatches and ensure proper records are kept, including signed copies of Release Orders and Proof of Delivery (POD).

Conduct programme monitoring in UNICEF focus districts for distributed supplies and inform team members about the status.

Monitor and track the efficient distribution of supplies necessary for effective programme delivery.

Support the supervisor by reporting on health and nutrition supplies ordered and distributed in the field.

Monitor, report and follow up utilization of Health and Nutrition commodities.

Recording and reporting on the end user monitoring data on the monthly basis Work with the information Management Officers at Islamabad and Provincial levels to assess and monitor efficiency of the Health and Nutrition commodities against the beneficiaries/peoples reached.

Identify and mitigate risks in the supply chain.

-Inventory Management
Maintain a database of partner consignee numbers and provincial implementing partner numbers

-Coordinate with the Procurement Officer at the Ministry of Health for supply-related activities, including End User Certificates (EUC) and Drug Regulatory Authority of Pakistan (DRAP) documentation.

-Prepare and distribute weekly stock reports to emergency focal points.

-Monitor inventory trends and track inventory status from source to beneficiary.

-Update the emergency supply plan and follow up on health and nutrition sales orders.

-Coordinate with provincial supply associates/focal points to manage health and nutrition warehousing and stock requirements.

-Manage the contingency stock by replenishing the stock best before use.

-Work closely with health and nutrition program on the aging stock and its distribution