Procurement Officer

IMPORTANT NOTICE\: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device
The length of appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to the extension of appointments.

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• FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
• Qualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply
• Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
• FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination　　
• All selected candidates will undergo rigorous reference and background checks
• All applications will be treated with the strictest confidentiality
• FAO staff are subject to the authority of the Director-General, who may assign them to any of the activities or offices of the Organization.

FAO’s commitment to environmental sustainability is integral to our strategic objectives and operations.

The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment, and a better life, leaving no one behind.

Organizational Setting
FAO’s commitment to environmental sustainability is integral to its strategic objectives and operations.

The Procurement Service (CSLP) provides policy and operational support to ensure that the Organization procures goods, works and services based on ‘Best Value for Money’ principles. The Procurement Officer performs procurement activities related to the preparation of tender documents, draft and finalisation of contracts or Purchase Orders (POs) for goods, works and services for FAO's Decentralized Offices.

The posts are located in various duty stations in FAO’s Decentralized Offices.

Reporting Lines
The Procurement Officers report to the Chief, Procurement Service (CSLP) for functional and policy guidance, and administratively to the FAO Representative of the FAO Decentralized Office where they are located.

Technical Focus
Timely, efficient and effective procurement of goods and services and Quality Assurance (QA) for Letters of Agreement (LoA) in compliance with the relevant FAO Rules and Regulations.

Key Results
The planning and delivery of procurement services in accordance with internal policies, United Nations (UN) procurement guidelines and International Standards.

Key Functions

• Leads and/or participates in teams and provides expertise on Organization-wide committees or working groups, and/or supervises staff.
• Supervises, oversees and/or contributes to the delivery of procurement/contractual reporting and activities/services in accordance with FAO policies and regulatory framework.
• Develops and updates the supporting operational, policy, control and/or risk management frameworks, involving the implementation of the latest approaches and methodologies, streamlined business processes, new/revised procurement policies and related tools, systems, technologies and related procedures.
• Analyses procurement information for inclusion in statutory reports, management reports, procurement statements, and/or reports to donors as well as other specific reports for Governing Bodies, donors and other partners.
• Responds to requests for assistance and provides procurement and regulatory advice and assistance to managers at headquarters and the Decentralized Offices, etc..
• Coordinates and ensures initiatives under the Organization's work on the Corporate Environmental Responsibility Strategy to reduce emissions, increase efficiency and integrate sustainability into the Organization's daily operations.
• Develops effective working relationships including coaching, mentoring and evaluating staff in the local procurement unit and resolves problems with external providers, donors, partners, and UN procurement executives as well as provides information/clarification to auditors.
• Participates in the development of training and related training materials and promotes best practices and capacity development at headquarters and the Decentralized Offices.
• Specific Functions
• Ensures full compliance of FAO Representation procurement activities with FAO corporate rules, regulations, policies and strategies through the implementation of the effective internal control system.
• Leads and/or participates in teams and provides expertise on Organization-wide committees or working groups and/or supervises staff.
• Supervises, oversees and/or contributes to the delivery of procurement/contractual reporting and activities/services in accordance with FAO policies and regulatory framework.
• Develops and updates the supporting operational, policy, control and/or risk management frameworks, involving the implementation of the latest approaches and methodologies, streamlined business
  processes, new/revised procurement policies and related tools, systems, technologies and related procedures.
• Analyses procurement information for inclusion in statutory reports, management reports, procurement statements and/or reports to donors as well as other specific reports for Governing Bodies, donors and other partners.
• Responds to requests for assistance and provides procurement and regulatory advice and assistance to managers at headquarters and the Decentralized Offices, etc.
• Develops effective working relationships including coaching, mentoring and evaluating staff in the local procurement unit and resolves problems with external providers, donors, partners and UN procurement executives as well as provides information/clarification to auditors.
• Participates in the development of training and related training materials and promotes best practices and capacity development at headquarters and the Decentralized Offices.

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Minimum Requirements

• Advanced university degree in law, business/public administration, finance, economics, commerce, marketing or a related field and seven years of relevant experience in procurement related activities including at least three years of supervisory experience; OR
• A first-level degree in law, business/public administration, finance, economics, commerce, marketing or a related field, nine years of work experience in procurement related activities including at least three years of supervisory experience; and completion of professional qualification from an internationally recognized body such as CIPS4, MCIPS, FCIPS or other UN-wide recognized certifications;
• Working knowledge (proficiency - level C) of English and intermediate knowledge (intermediate - level B) of another FAO official language (Arabic, Chinese, French, Russian or Spanish).

Competencies

• Results Focus
• Teamwork
• Communication
• Building Effective Relationship
• Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

• Work experience in more than one location or area of work, particularly in field positions.
• Extent and relevance of experience in the field of the Corporate Environmental Responsibility Framework.
• Demonstrated knowledge of internationally recognised procurement standards and of all phases of international procurement techniques and operations used in contracting for a diverse range of goods and services.
• Demonstrated capacity in strategic procurement and/or supply chain management.
• Experience in risk management in procurement and logistics.
• Demonstrated capacity in public sector procurement dealing with complex contractual issues, revise and draft contract, formulate options and propose recommendations.
• Demonstrated capacity in identifying client procurement-related needs and in providing support and guidance from client's point of view.
• Knowledge of procurement-related IT tools and systems (i.e. enterprise resource planning, procurement, database management applications, etc.).
• Experience in logistics activities is desirable.

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FAO staff are expected to adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency.

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• Extension of fixed term appointments is based on certification of performance and availability of funds
• FAO reserves the right not to make an appointment.
• Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

CONDITIONS OF SERVICE

• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http\://www.whed.net/
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.

If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance\: https\://fao.service-now.com/csp

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