Information Management Specialist
Remote | Amsterdam
- Organization: MSF - Médecins Sans Frontières (Artsen Zonder Grenzen) - Netherlands
- Location: Remote | Amsterdam
- Grade: Mid level - Mid level
-
Occupational Groups:
- Statistics
- Information Technology and Computer Science
- Documentation and Information Management
- Closing Date: 2025-02-23
MSF is an international, independent medical humanitarian organization. We are a non-profit, self-governed worldwide movement of more than 63,000 people.
We provide emergency medical assistance during armed conflict, natural disasters, outbreaks of deadly diseases and assist those who are excluded from healthcare. MSF delivers care based on need and when we see injustice, we speak out. We are an organization that remains impartial, knowledgeable, and effective, and this is what makes the difference between life and death.
People are our priority. At Médecins Sans Frontières (MSF)/ ArtsenzonderGrenzen, we are committed to an inclusive culture that encourages and supports the diverse voices of our employees. We encourage diverse applicants including individuals of all gender identities, ages, sexual orientations, nationalities, races, religions, beliefs, social and marital status, people with different abilities and all other diversity abilities.
With immediate effect, our ICT team is looking for an:
Information Management Specialist
(Candidates based in the Netherlands are preferred, but we are open to hiring remotely in countries with an MSF contracting section and a time zone difference of +-2 CET)
You will join the Information Management Team of specialists focused on providing Information Management expertise, hands-on support and guidance across MSF-OCA's operations. The IM Team is expanding its team and is looking for a proactive IM Specialist. In this role, you will support our country programmes and the departments in the head office in managing their information, taking into consideration operational, legal, security and data protection requirements. The IM Team supports over 6000 colleagues in over 20 countries, in a variety of contexts. You will participate in the team’s efforts to streamline information management through the implementation of policies, procedures and new technologies for records and archives management.
Objectives of the position
You contribute towards developing and implementing a strategic Information Management framework, ensuring alignment with OCA's mission and strategic objectives. Your responsibilities encompass all activities ensuring continuous improvement and maturity of information management capabilities across the entire lifecycle. You manage all HQ and field users' information channels and knowledge platforms.
Main responsibilities
You keep yourself informed on the status of information management across OCA organizational units to understand the underlying information needs and issues and set priorities for improving information management.
As a specialist, you play a pivotal role in evaluating, adjusting, and enhancing information management strategies and archiving practices.
Your expertise is instrumental in developing frameworks and guidelines for effective information management.
You contribute to developing strategies, policies, standard operating procedures, and other guidance tailored to the local context, as needed.
Your specialist role extends to educating and advocating for the importance of strategic information management and archiving for a country program and/or department.
Proactively identify opportunities for continuous improvement in information management strategies, processes, and tools.
You promote a culture of privacy and appropriate information use by delivering specific information compliance requirements, systems training, awareness training, and GDPR applications.
You educate yourself on information management practices, industry trends, and emerging technologies and, based on this, provide services and advice to stakeholders.
You are based in OCA and visit teams/projects in the countries of operations as required.
You manage expectations and bridge differences in views on information management between country programs and /or departments.
You also work closely with the Control Unit, the ICT department, other OCs, MSF sections, and external parties to maintain an informed approach to information management.
Specific tasks
Provide strategic contributions to OCA's policies and procedures concerning information management while executing a long-term vision aligned with the organization's mission and objectives.
Offer guidance on records management within specific areas of expertise, tailored to meet the distinct needs of MSF OCA.
Develop information management strategies and implementation tools tailored to the unique requirements of a country program and/or department.
Develop and establish comprehensive frameworks and guidelines for effective information management, ensuring alignment with industry best practices and standards.
Shape information management practices through training and raising awareness. Monitor and evaluate the quality of information management practices.
Provide professional support and guidance to colleagues, fostering a collaborative and informed approach to information management.
Candidate Profile
MSc in (a field related to) information management or archive science
5+ years of relevant working experience in the Information Management and Archives domain
Experience in managing electronic and paper records throughout the lifecycle
Experience with the implementation of electronic archives and digital processes, including planning, implementation, and evaluation
In-depth knowledge of digital preservation standards and (health) records management standards
A good understanding of relevant Data Sharing and Data Protection related regulations)
A good understanding of relevant Information Management and Information
Security Standards (i.e. ISO 15489, ISO 16175, ISO 27001, OAIS)
Excellent communication skills in English & Arabic (written and spoken) are essential. French is a plus.
Competencies
Strategic Thinking and Analytical Skills
Collaboration and Communication Skills
Problem Solving
Training Skills
We offer
A full-time appointment (based on a 40-hours workweek) for one year with renewal of the contract based on satisfactory performance appraisal.
A gross monthly salary in scale 15 with a current salary range between € 3,582-4,931 gross per month. The exact salary depends on relevant work experience
Other benefits:
30 paid vacation days annually, contingent upon full-time employment status.
A premium free pension where MSF covers 100% of the monthly pension contribution
8% holiday allowance, paid out with the salary once a year in May
Commuting allowance (terms and conditions apply) & work from home allowance
Hybrid working option of minimum of 3 days in the office, coordinated with team members and the ICT Infrastructure Coordinator.
L&D will support you with a variety of learning and development opportunities with internal and external trainings and courses
Discounted daily lunch at the office
An environment that fosters diversity, with colleagues from around the world representing various cultures and background
The offer applies to a Dutch contract for candidates based in the Netherlands. For candidates residing abroad, the offer will be adjusted to align with the local labour laws and salary scales of your country of residence.
Application
If you recognise yourself in this profile, we welcome you to apply directly via our website and upload a letter of motivation + Curriculum Vitae (in English) as one combined document.
The closing date for applications is February 23 2025 at 23:59 CET.
Information
For more information about the recruitment procedure, please contact Ali Hamdan (Recruitment Specialist) - ali.hamdan@amsterdam.msf.org
For more information about the position, please contact Georg Gaenser (Interim ICT Coordinator Information Management) - georg.gaenser@amsterdam.msf.org
***no agencies please***
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.