Logistics Clerk (On Call - up to 130 working days in a calendar year)
Sarajevo
- Organization: UNDP - United Nations Development Programme
- Location: Sarajevo
- Grade: Level not specified - Level not specified
-
Occupational Groups:
- Administrative support
- Logistics
- Supply Chain
- Closing Date: Closed
Background
Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
Duties and Responsibilities
In Bosnia and Herzegovina (BIH), in line with its 2021-2025 Country Program, UNDP focuses on sustainable and inclusive growth, people-centered governance and social cohesion. UNDP is fully committed to support BIH with regards to its Agenda 2030 commitments as well as the European Union (EU) accession process. The UNDP Country Program Document for BiH outcomes correspond to three outcomes of the UN Sustainable Development Cooperation Framework (UNSDCF) 2021-2025 (outcome 1 on resilient, sustainable and inclusive growth, outcome 4 on accountable and transparent governance systems, and outcome 5 on social cohesion and trust).
Under the direct guidance and supervision of the Head of Admin Unit, this part time, on-call position is responsible for performing various interrelated upkeep services at the UN House, ensuring high quality and accuracy of work. The Logistics Clerk works in close collaboration with the Head of Admin Unit and Admin Unit Team, Program and projects staff in the CO and other UN agencies staff to exchange information and ensure consistent service delivery.
Scope of Work
- Executing various services related to the upkeep and maintenance of the UN House;
- Arranging the setup of conference rooms, ensuring proper configuration of chairs and tables for meetings, workshops, and events;
- Logistic support related to setting up /moving of furniture, equipment and office supplies;
- Supporting the collection of information and tracking of office furniture and equipment to facilitate efficient allocation;
- Physical maintenance of the UN House archive according to Agency / project requirements;;
- Coordinating with the UN House maintenance and external contractors to ensure timely resolution of reported issues;
- Performing small repairs of fixtures and equipment.
The incumbent performs other duties within their functional profile as deemed necessary for functioning of the Office.
Institutional Arrangement
Logistics Clerk will work under the direct guidance and supervision of the Head of Admin Unit.
Competencies
| Core | |
| Achieve Results: | LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline |
| Think Innovatively: | LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements |
| Learn Continuously: | LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback |
| Adapt with Agility: | LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible |
| Act with Determination: | LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident |
| Engage and Partner: | LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships |
| Cross-Functional & Technical competencies | ||
| Thematic Area | Name | Definition |
| Administration & Operations | Registry & correspondence management | Ability to collect, and deliver mail and UNDP pouch; ability to manage archive |
| Business Management | Resource Management | Allocate and use resources in a strategic or tactical way in line with business needs and priorities and principles of accountability and integrity |
| Business Management | Communication | Communicate in a clear, concise and unambiguous manner both through written and verbal communication; Ability to manage communications internally and externally |
| Business Management | Customer Satisfaction/Client Management | Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers' needs. Look for ways to add value beyond clients' immediate requests. Ability to anticipate client's upcoming needs and concerns. |
Required Skills and Experience
Education:
- Secondary Education;
- Valid Driver’s license;
Experience:
- 2 years' work experience in logistics and building maintenance;
- Experience in event planning processes and logistics
- Experience in loading, unloading, and storing equipment and files safely
- Experience in property maintenance
- Good organizational and time management skills
- Attention to detail and problem-solving skills
- Demonstrates integrity by modelling the UN’s values and ethical standards
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability Treats all people fairly without favoritism;
- Ability to work under pressure and stressful situations
- Openness to change and ability to receive/integrate feedback
Desired skills in addition to the competencies covered in the Competencies section:
- Previous experience in coordination with external contractors working on maintenance and building improvements.
- Previous working experience in International Organization/Company or Embassy is desirable.
Disclaimer
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Non-discrimination
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.
Scam warning
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This vacancy is now closed.