National Logistic Senior Associate, Multiple positions

Gaza

Organization: UNOPS - United Nations Office for Project Services
Location: Gaza
Grade: Administrative support - LICA-7, Local Individual Contractors Agreement
Occupational Groups:
- Administrative support
- Logistics
Closing Date: Closed

Job categories Administration, Engineering

Vacancy code VA/2025/B5106/29881

Department/office MR, JRSCO, Jerusalem

Duty station Gaza

Contract type Local ICA Support

Contract level LICA-7

Duration 6 months with possibility of extension upon availability of funds and satisfactory performance.

Application period 12-Mar-2025 to 17-Mar-2025

Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.

Functional Responsibilities

The National Logistics Senior Associate is responsible for the successful implementation of project activities with a strong focus on logistics and operations. This includes:

Project Management:

Support the PM in implementing project work plans.
Report to the PM, potential risks, issues and challenges, and developing mitigation strategies.
Prepare regular progress reports and presentations to the PM.

Logistics Management:

Procurement & Logistics:

Oversee the administrative process for the procurement of project materials and equipment, ensuring compliance with UNOPS rules and regulations.
Administrative coordination with suppliers and contractors for timely delivery of goods and services.
Manage inventory and warehouse procedural operations, ensuring proper storage and handling of materials.
Procedural and administrative support in the Development and implementation of transportation plans for the delivery of materials and equipment to project sites.

Fuel Management:

Act as liaison for procedural and administrative matters with the transportation company to manage daily fuel distribution to partners.
Support the tracking of daily fuel operations, inventory levels, and provide input on reports to management, including final operational summaries.
Liaise with suppliers, and contractors on the Palestinian side, to maintain operational and administrative requirements.
Provide operational inputs to fuel records, including agency vehicle lists, authorized personnel, and operational data.
Process partner fuel requests and prepare/submit fuel quantity requisitions to management.
Prepare and submit fuel quantity requisition requests to management.
Oversee fuel storage and distribution operations to ensure compliance with defined process and safety and quality standards.
Participate in field operations when necessary to ensure process efficiency.

Asset Management:

Track and maintain project assets, ensuring proper utilization and maintenance.

Field Operations:

Conduct regular field visits to project sites to monitor progress, address administrative and operational challenges, and support the quality control.
Liaise with communities to facilitate project implementation.
Ensure compliance with all relevant administrative procedures including those related to safety and security protocols.

Project Reporting:

Report daily to the Project Manager to provide data on findings and agree on a schedule for coming day(s)
Enter data into online databases regularly throughout the day “when needed”
Participate in weekly team meetings to identify common issues, risks, and lessons learned.
Attend weekly Logistic cluster meetings- when required.

This vacancy is now closed.