Expedited SVN: Procurement Associate - G5 (1 Position) - Open to Internal Candidates Only.

Job Description

Under the general supervision of Supply Chain Officer in Nairobi, and under direct supervision of the Senior Procurement Associate, the incumbent will be responsible for handling end-to-end procurement and supply chain processes and activities in the Mission.

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners.  IOM is dedicated to promoting humane and orderly migration for the benefit of all.  It does so by providing services and advice to governments and migrants

Responsibilities

1. Provide procurement and supply chain support of goods and/or services in accordance with the IOM’s procurement policy and other related regulations and procedures. 
2. Apply IOM procurement principles of best value for money, accountability, integriy, transparency, fairness, effective competion and best interest of IOM through out the entire procurement process; to ensure cost-effective use of resources and solutions in respond to the operational needs. 
3. Process the assgined Purchase Request (PR) and prepare the solicitation document, solicit quotations and prepare evaluation accordingly.  Seek the related approval according to the Mission’s approval matrix.
4. Perform the role as bid committee secretariat, including conduct bid opening, prepare minutes of bid opening, evaluation form and obtain necessary approvals.
5. Prepare Purchase Order (PO) and/or related procurement contract and its amendment or extension as applicable,  ensure all relevant annexes are attached and agreement is signed by both parties 
6. Follow up purchase orders status and keep requester informed of estimated time of delivery or any changes that may affect or modify the pre-determined delivery date and condition
7. Notify logistics and requesting collegues of incoming delivery; and share the relevant Purchase Order for cross checking and preparation of Receivign Report
8. Prepare Request for Payment, ensure proper supporting documents from Purchase Request until Receiving Report are attached, submit it to Finance in timely manner
9. Ensure appropriate and timely closure of open PRs and POs 
10. Do e-filing for the assigned Procurement & Supply Chain documents 
11. Undertake field travel as required
12. Perform other related duties as may be required

Qualifications

High School diploma with five years of relevant professional experience, or

Bachelor´s Degree in Business Administration/Supply Chain/Logistics/Commerce or any Diploma in the related field with three years of relevant professional experience

 

Required Skills

• Process and Chain Management Skills

Job info

Contract Type: Special Short Term Graded (Up to 9 months)
Vacancy Type: Special Vacancy Notice
Recruiting Type: General Service
Grade: G-5