ICT Project Support

Multiple locations | South Sudan

Organization: CTG - Committed To Good
Location: Multiple locations | South Sudan
Grade:
Occupational Groups:
- Information Technology and Computer Science
- Project and Programme Management
Closing Date: Closed

Job description

CTG overview

CTG staff and support humanitarian projects in fragile and conflict-affected countries around the world, providing a rapid and cost-effective service for development and humanitarian missions.

CTG recruits, deploys and manages the right people with the right skills to implement humanitarian and development projects. Key to successful project delivery is the ability to mobilize at speed; CTG can source and deploy anyone, anywhere, in very high pace.

Visit www.ctg.org to find out more.

Overview of position

Our client was established by Security Council resolution 1996 (2011) & is mandated to support the implementation of the revitalized agreement on the resolution of the conflict in South Sudan, to help build durable peace & to assist in the protection of civilians & the creation of conditions conducive to the delivery of humanitarian assistance.
The ICT Project Support is located in engineering section of our clients operations in South Sudan, with duty station in various regions of the mission. The ICT Project Support reports to the Chief Engineer or his / her representative & the selected candidate is responsible for overseeing & coordinating the ICT specific project including effective management, accountability & stewardship of assets throughout their life cycle by utilizing ERP systems, Power BI & UMOJA.

Role objectives

Within the delegated authority from the Chief Engineer, the ICT Project Support will handle the following duties:

Planning, monitoring & reporting:

Assist in the planning & execution of asset management operations & systems.
Monitor progress through statistical analysis of database records & monthly reports.
Prepare accurate & auditable statistical reports for management & draft related correspondence.
Collaborate with the Property Management Section (PMS) to achieve compliance with Key Performance Indicators (KPIs) related to asset management.

Asset accountability & compliance:

Maintain accurate & auditable records in UMOJA to ensure accountability for UN assets.
Ensure compliance with UN administrative instructions, logistics Division / Department of Field Support (DFS) guidelines & mission property management SOPs.
Identify & resolve issues affecting asset integrity & compliance, implementing process improvements as needed.

Inventory & database management:

Monitor & update the UMOJA inventory management database to detect & correct anomalies.
Reconcile discrepancies in the engineering sections assets reported by the Property Management Unit (PMU).
Create & manage notifications & updates related to material issuance, write offs & asset movements using the UMOJA system.

Asset lifecycle management:

Coordinate the issuance, tracking & physical verification of engineering assets & equipment.
Recommend assets for write off due to damage, obsolescence or surplus.
Conduct Receiving & Inspection (R&I) of materials, ensuring consistency with purchase orders & specifications.

Field operations & inspections:

Conduct regular site visits to mission field offices to verify ICT asset deployment & status.
Perform physical inspections of UN owned equipment to ensure proper use & condition.

Records & documentation:

Ensure that all relevant Inventory & Asset Management (IAM) documents, including handover records, write offs & notifications are properly archived in electronic formats for audit readiness & administrative reference.

Real estate & construction asset management:

Perform physical verification & data enrichment of real estate objects in UMOJA.
Create & manage lease in / lease out contracts & Assets Under Construction (AUC) records using work breakdown structures in UMOJA.

Other duties:

Perform additional tasks as required in support of ICT project operations & asset management initiatives.

Project reporting

The ICT Project Support reports to the Chief Engineer or his / her representative.

Key competencies

Bachelor’s degree or equivalent in engineering (civil, electrical, mechanical or related), supply chain management, business / accounting administration, logistics, asset / property management or a related field relevant to property & engineering asset management is required.
A minimum of five years of progressively responsible experience in asset management, property management, supply chain management, logistics, data analytics or related administrative / finance functions is required.
At least two years of international experience in a similar capacity is desirable, preferably within the United Nations (UN) system or other international organizations.
Experience in providing asset management & supply chain support services in volatile, conflict or post conflict environments is highly desirable.
Hands on experience with Enterprise Resource Planning (ERP) systems, such as UMOJA (SAP) or equivalent platforms, particularly in areas such as inventory control, procurement, scheduling & logistics processes is desirable.
English & French are the working languages of the UN Secretariat, for the post advertised, fluency in English is required.
Thorough technical knowledge of different waste management solutions, including on hazardous waste, ability to simplify complex information & communicate such information to less technically trained team members.
Good adaptability skills to find creative solutions depending on contexts.
Shows pride in work and in achievements, demonstrates professional competence & mastery of subject matter, is conscientious & efficient in meeting commitments, observing deadlines & achieving results, is motivated by professional rather than personal concerns, shows persistence when faced with difficult problems or challenges, remains calm in stressful situations, takes responsibility for incorporating gender perspectives & ensuring the equal participation of women & men in all areas of work, demonstrates knowledge of strategies & commitment to the goal of gender balance in staffing.
Speaks, writes clearly & effectively; listens to others, correctly interprets messages from others & responds appropriately; asks questions to clarify & exhibits interest in having two way communication, tailors’ language, tone, style & format to match audience< demonstrates openness in sharing information & keeping people informed.
Works collaboratively with colleagues to achieve organizational goals.
Solicits input by genuinely valuing others’ ideas & expertise, is willing to learn from others.
Places team agenda before personal agenda.
Supports & acts in accordance with final group decision, even when such decisions may not entirely reflect own position.
Shares credit for team accomplishments & accepts joint responsibility for team shortcomings.

Team management

This role has no team management responsibility.

Further information

Qualified female candidates are encouraged to apply for this role.

Disclaimer:
· At no stage of the recruitment process will CTG ask candidates for a fee. This includes during the application stage, interview, assessment and training.
· CTG has a zero tolerance to Sexual Exploitation and Abuse (SEA) which is outlined in its Code of Conduct. Protection from SEA is everyone’s responsibility
· CTG encourages all candidates applying for this advertisement to ensure that their candidate profile is up to date with up to date experience / education / contact details, as this will help you being considered further in your application for this role.

This vacancy is now closed.