Senior Finance Assistant
Nairobi
- Organization: World Bank Group
- Location: Nairobi
- Grade: 2359
-
Occupational Groups:
- Operations and Administrations
- Administrative support
- Banking and Finance
- Closing Date: 2025-07-05
IFC — a member of the World Bank Group — is the largest global development institution focused on the private sector in emerging markets. We work in more than 100 countries, using our capital, expertise, and influence to create markets and opportunities. Our mission is to leverage the power of the private sector to end extreme poverty and boost shared prosperity on a livable planet. For more information, visit www.ifc.org.
The Vice Presidency for Corporate Support (COSVP) integrates Budget and Business Administration, HR, Communication, Strategy, and Information & Technology functions under one umbrella to enable the execution of IFC’s management and operational needs in the best way. Within COSVP, the Budget and Business Administration department (CBA) plays a pivotal role in allocating IFC scarce resources and aligning them to IFC 3.0 by leveraging budget as a management tool to mainstream the corporate strategy, creating profitability and efficiency metrics, improving the scorecard, and overseeing procurement and facilities administration.
The Finance Unit (CBAAF) for the Africa Region (CAF) is responsible for work program planning, budgeting, financial reporting, and resource management for all the offices in the CAF Region. Overall, CBAAF maintains cost efficiency and effective controls over all financial transactions and provides support for effective management of resources.
Within the CBAAF unit, CBA is recruiting a Senior Finance Assistant who will be responsible for country office accounting, internal control, monthly reporting, funds management, and related activities for the Nairobi Hub. Based in Nairobi, Kenya, the Senior Finance Assistant reports to the Finance Officer responsible for accounting and controls in Africa, based in Dakar.
S/he will work closely with the Heads of the Country Offices, operations teams, as well as the ACS and finance function colleagues from both IFC and IBRD across the Africa (CAF) Region.
Duties & Responsibilities
Country Office accounting, Asset and Funds Management:
• Process timely payments run for locally paid vendors and follow up any queries.
• Process E-payable transactions via the workflow and ensure compliance of the requests, and correctness of the entries.
• Review expenses for accuracy, proper approval, and correct categorization; ensure correction of any errors or discrepancies to maintain financial integrity.
• Process journal entries and payroll adjustments in SAP when needed.
• Ensure the proper booking of accruals and prepayments entries.
• Process staff loans, travel advances, and rental advance requests.
• In collaboration with facilities team, conduct annual physical asset inventory count and update SAP asset records.
• Ensure the compliance of the fixed assets registration and disposal process as per the policies.
• Ensure the correct and timely posting of Memorandum of Understanding (MOU) chargeback.
• Ensure bank authorized signatories and certificate of designations update.
• Monitor and ensure replenishment of the local Imprest bank account.
• Ensure segregation of duty in petty cash management and that petty cash counts are done, when supporting other offices as a backup.
Monitoring & Reporting:
• Prepare and submit Monthly Statement Reports (MSR) in the Country Office Accounting Portal (COAP) while ensuring the accuracy of the Business Area Master and Business Area Contact sections.
• Support the Country Office budget monitoring, analysis, and monthly reporting activities.
• Prepare centralized overheads forecast and balances for emergency preparedness templates.
• Follow up for timely submission of Statement of Expenses (SOE) and ensure timely recovery of staff receivables.
• Monitor admin portal purchase orders transactions and ensure closure of purchase orders as per the WBG guidelines.
• Provide ad-hoc reports at the request of the Management (travel, SAP profiles, unreconciled procurement cards statement etc.).
Other Responsibilities:
• Work with the Head of the Country Office to ensure a strong control environment in the office, providing advice on internal control issues.
• Provide guidance on WBG / IFC policies and procedures; this includes performing knowledge sharing sessions with ACS and other staff and ensure WBG guidelines and best practices are communicated and implemented.
• Onboard new staff members on finance related matters, systems, travel, policies and perform interim support for colleagues when necessary.
• Provide guidance to vendors as well as other staff on tools and systems (vendor kiosk portal, myTravel, admin portal, SAP etc.).
• Liaise with Procurement Specialist when needed and advise on procurement guidelines and vendor selection and registration process.
• Respond to scorecard / quality assurance / internal review for improvement (IRI) / audit queries as needed and implement the action plan.
• Ensure proper filing of all documents as per the record retention policy.
• Liaise with Chennai teams: Imprest / Payroll / Accounts Receivable / Travel audit / Accounts Payable / Financial Assistance as needed.
• Liaise with IBRD and MIGA finance colleagues on various topics (Joint Country Representation support, MOU etc.).
• Liaise with banks in connection with IFC local Imprest account monitoring.
• Follow up of staff termination process with HR team (financial aid balance, any other outstanding balances, Procurement Cards cancellation etc.).
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.