Human Resource Associate

As the United Nations lead agency on international development, UNDP works in 170 countries and territories to eradicate poverty and reduce inequality. We help countries to develop policies, leadership skills, partnering abilities, institutional capabilities, and to build resilience to achieve the Sustainable Development Goals. Our work is concentrated in three focus areas; sustainable development, democratic governance and peace building, and climate and disaster resilience. UNDP’s mandate is to end poverty, build democratic governance, rule of law, and inclusive institutions. We advocate for change, and connect countries to knowledge, experience and resources to help people build a better life.

Within UNDP India, the HR unit at Country Office (CO) administers and implements HR strategies in India CO in full compliance with the UN/UNDP HR policies and guidelines.

The HR Associate promotes a client-oriented and consistent with rules and regulations approach in the Unit. The HR Associate works in close collaboration with the operations, programme and projects’ staff in the CO and Global Shared Services Centre (GSSC) staff to exchange information and ensure consistent service delivery.

Under the guidance and supervision of the Head of HR/HR Analyst, the HR Associate provides HR services ensuring high quality, accuracy and consistency of work. The HR Associate promotes a client-oriented and consistent approach with the rules and regulations in the HR Unit.

The HR Associate works in close collaboration with the operations, programme and project staff in the CO and UNDP HQs staff to exchange information and ensure consistent service delivery.

The key results have an impact on the execution of CO HR services in terms of quality and accuracy of work and effective and efficient HR management.
• Implementation of HR strategies
• Implementation of HR services
• Support to UNDP Administered Agencies
• Support to knowledge building and knowledge sharing

Ensures Implementation of HR Strategies focusing on achievement of the following results:
• Full compliance of HR processes and records with UN/UNDP rules, regulations, policies, and strategies.
• Provision of inputs to CO business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in HR management in consultation with the direct supervisor and Head of HR.
• Provision of information to the management and personnel on HR rules and regulations.
• Implements HR Services for UNDP and for UNDP administered agencies focusing on achievement of the following results:
• Support the Hiring Units in recruitment and selection process for Fixed-Term Appointment, Personnel Services Agreement, Interns and ensure transparent and competitive recruitment selection and placement in compliance with UNDP rules and procedures.
• Assists with all stages of recruitment processes including review of draft job descriptions, vacancy announcements, compiling matrices, screening and longlist of applications, preparing documentation required for written test/interviews, facilitating interview panels and performing the function of Secretary in interview panels, conducting reference checks, verification of academic background information, and liaising with GSSC for offer issuance, contract formalities and hiring process.
• Creation/update of positions in HR software, association of positions to chart fields (COAs), update of COA information etc.
• Provide support to regular interaction with GSSC on recruitment processes and contract management.
• Facilitates the processing of personnel contracts and separation (as delegated); tracking of information related to positions, recruitment, following up on the Chart of Accounts (COA).
• Support the establishment and implementation of Roster for NPSA positions.
• Works in close collaboration with Learning and Talent Management Focal point for organising and facilitating sessions on UNDP recruitment process as delegated.
• Provision of orientation and monitoring of the onboarding process of new staff and collating information of new joiners for their introduction to all staff.
• Support the supervisor with Off-boarding process i.e., separation and Exit clearance process as required.
• Maintenance of a robust filing system for HR records and documents.
• Provision of information for cost-recovery bills for HR services provided by UNDP to other agencies when applicable.
• Support to the internship programme, internship agreements, as well as non-Reimbursable agreements.
• Support the activities of the HR unit for staff wellbeing.
• Provision of back up functions to HR team during absences.
• Maintain accurate MIS and HR records and ensure regular and timely updation of Recruitment trackers.
• Support the HR team for collecting and compiling information for Audits.
• Any other task assigned by Supervisor.

Supports knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
• Organization and participation in trainings for the operations/programme/ projects staff on HR issues
• Provides support, information and follow up on learning opportunities and activities
• Contribution to knowledge networks and communities of practice.
• Drafts and/or processes a variety of correspondence and other communications.
• Synthesis of lessons learnt and best practices in HR.