HR and Adminisration Assistant

Danish Refugee Council, one of the world’s leading humanitarian NGOs, we are excited to invite you to join our team as a Human Resources and Administration Assistant. If you are a skilled and motivated professional ready to make a difference, we want you on board! Together, we’ll work to deliver impactful humanitarian solutions in challenging environments.

About the job

The HR/Admin Assistant is responsible for supporting day-to-day HR and administrative operations at the DRC Field Office in Abyei. The role is pivotal in maintaining accurate HR records, assisting in recruitment, staff leave tracking, payroll preparation, and coordinating essential administrative services such as travel, accommodation, and inventory management.

HR Responsibilities (50%)

• Maintain organized and up-to-date personnel files and timesheets
• Support recruitment processes from application receipt to interview logistics
• Monitor contracts, leaves, absences, and assist in payroll prep
• Develop induction packs and coordinate new staff onboarding

Administrative Responsibilities (50%)

• Manage travel and accommodation bookings
• Oversee visa/work permit renewals for international staff
• Maintain and update office inventory
• Support training and general office functions (filing, mailing, copying)
• Track public holidays and liaise for scheduling changes

Required Qualifications and Skills

• Education: Diploma in HR, Business, or Public Administration
• Experience: At least 2 years in a similar HR/Admin role, ideally in an NGO or humanitarian setting
• Technical Skills: Proficient in Microsoft Office (Word, Excel, Outlook)
• Languages: Fluent in English; Arabic is an advantage
• Soft Skills: Strong communication, planning, organizational, and problem-solving skills; ability to multitask in complex and pressured environments