Logistics Assistant (Internal Only)

Beirut

  • Organization: IRC - International Rescue Committee
  • Location: Beirut
  • Grade: Junior level - Junior
  • Occupational Groups:
    • Administrative support
    • Logistics
    • Supply Chain
  • Closing Date: Closed

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

Job Overview/Summary:

Reporting to the Logistics Manager, the logistics assistant is responsible for the efficient coordination of all transport and fleet functions for IRC’s offices in Beirut. The position will be responsible for ensuring IRC policies and good fleet management practices across all the field sites are implemented and will require regular travel to provide technical support to the field-based operation staff.

The Logistics Assistant is a focal point for all the reception of the deliveries requested by all the departments at the head office as well as assisting the logistics manager in all the assets and the properties related duties and responsibilities.

Major Responsibilities:

  • Monitor fleet team and coordinate with him in all matters related to Beirut drivers.
  • Review logistics and fleet trackers as needed.
  • Submission of logs and fleet reports to Logs Manager as needed.
  • Carry out regular training and meetings to Beirut drivers on basic vehicle mechanic skills, daily vehicle inspection, drills on safety driving, defensive driving, etc.
  • Ensure the implementation of vehicle pooling system in a proper way.
  • Coordinate with fleet & logs vendors as needed.
    Dispatching the deliveries to the programs in Beirut and the fields.
  • Issuing delivery reports and product receiptfordelivereditemsHandle the Waybills between Field Offices.
  • Dispatching assets to the staff in the fields.
  • Way bills for inter-fields mail include filing and keeping documents relevant in adequate files.
  • Create and compile fair share cost allocation (Beirut & fields).
  • Prepare purchase requests, purchase orders & payments related to fleet team.
  • Taking care of filing all the equipment issue forms for the assets.
  • Assist support officer in Mid-year & end year assets & properties counts and reports.
  • Assist support officer in Donations and disposals process.
  • Coordinate closely with procurement teams for all delivery need.

Key Working Relationships:

  • Position Reports to: Logistics Manager.
  • Directly supervises: Senior Driver.
  • Internal contacts: Field Fleet Staff, Supply chain team, Finance Team, Programs team.
  • External contacts: Service providers, Suppliers, Partners.

#li-dni

Minimum Qualifications:

Job Requirements:

  • 2-3 years of experience in Logistics & Fleet.
  • Valid driving license.
  • Must be computer literate, including Microsoft Office.
  • INGO experience preferred.
  • Knowledge of generic Supply Chain procedures and practices (IRC or NGO experience advantageous).
  • Familiarity with major donors and local regulations/laws advantageous.
  • Arabic Fluency & good English spoken skills.

Personal Characteristics:

  • Attention to details.
  • Team spirit and problem-solving abilities.
  • Time oriented.
  • Positive and professional attitude, able to organize, maintain composure, and prioritize work under pressure.

Working Environment: The position will be based in Beirut with field travels.

#li-dni


Standard of Professional Conduct:The IRC and the IRC workers must adhere to the values and principles outlined in the IRC Way – our Code of Conduct. These are Integrity, Service, Accountability, and Equality.
This vacancy is now closed.
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