Human Resources Assistant UNV

UNFPA is the United Nations sexual and reproductive health agency. Our mission is to deliver a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled.

UNFPA Supports:
-Reproductive health care for women and youth in more than 150 countries – which are home to more than 80 per cent of the world’s population
-The health of pregnant women, especially the 1 million who face life-threatening complications each month
-Reliable access to modern contraceptives sufficient to benefit 20 million women a year
-Training of thousands of health workers to help ensure at least 90 per cent of all childbirths are supervised by skilled attendants
-Prevention of gender-based violence, which affects 1 in 3 women
-Abandonment of female genital mutilation, which harms 3 million girls annually
-Prevention of teen pregnancies, complications of which are the leading cause of death for girls 15-19 years old
-Efforts to end child marriage, which could affect an estimated 70 million girls over the next 5 years
-Delivery of safe birth supplies, dignity kits and other life-saving materials to survivors of conflict and natural disaster
-Censuses, data collection and analyses, which are essential for development planning

UNFPA is the lead United Nations agency for delivering a world where every pregnancy is intended, every childbirth is safe, and every young person's potential is fulfilled. The UNFPA Strategic Plan for 2026-2029 articulates the organization’s response to a complex global environment, providing a roadmap for resilience and renewal. It is designed to accelerate the implementation of the Programme of Action of the International Conference on Population and Development (ICPD) and the achievement of the Sustainable Development Goals by 2030. This mandate is pursued through a focus on four interconnected outcomes: ending the unmet need for family planning; ending preventable maternal deaths; ending gender-based violence and harmful practices; and adapting to demographic change through evidence and rights-based policies. In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards and who will defend them courageously and with full conviction. UNFPA is seeking candidates who transform, inspire, and deliver high-impact and sustained results and ensure effective external relations, communications, and partnership-building and resource mobilization in a rapidly changing development and funding landscape. We need staff who are transparent, exceptional in how they manage the resources entrusted to them, and who commit to delivering excellence in programme results.

Under the overall guidance and supervision of the International Operations Manager, the Human Resources Assistant provides support to the HR Associate in the implementation of human resources and associated policies, systems, and processes in the Country Office.

The Human Resources Assistant/ National UNV University Volunteer will support the effective functioning of human resources operations and systems in support of the programme and office management. The HR Assistant works closely with operations and programme staff providing timely delivery of HR services.

A. Support HR policies and processes

● Ensure compliance of records and reports with UNFPA policies, procedures and strategies, effective implementation of the internal control framework.
● Support the implementation of CO Human Resources business processes in consultation with the direct supervisor and office management.
● Support to supervisor in providing information to the management and staff on strategies, rules and regulations.

B. Provide HR services

● Support in implementing recruitment processes including drafting job descriptions, vacancy announcements, screening of candidates, participation in interview panels, preparing interview reports.
● Assist in hiring individual consultants including clearing of TORs, communicating with potential candidates and collecting documents.
● Maintain the staffing table, rosters, and internal personnel database.
● Monitor and maintain staff leave and leave records in Quantum and offline for
consultants.
● Ensure proper filing and record keeping of HR records and documents.
● Assist in the administration of HR processes in the CO (e.g. training etc.)

C. Knowledge management

● Assist in organizing and facilitating training for personnel as per office learning plan.
● Contribute to knowledge networks and communities of practice.
● Carry out any other duties as may be required by the supervisor and/or UNFPA leadership