FINANCE AND ADMINISTRATION OFFICER, EU-PACREP PROGRAM

Please note that the deadline is based on Korean Standard Time Zone (KST, UTC+9)

INTRODUCTION TO GGGI

The Global Green Growth Institute (GGGI) is a treaty-based international, inter-governmental organization dedicated to supporting and promoting strong, inclusive and sustainable economic growth in developing countries and emerging economies. To learn more please visit about GGGI web page. 

BACKGROUND

GGGI is an implementation partner of a series of regional programs in the Pacific, as well as country-targeted interventions, across a variety of sectors and programmatic solutions ranging from capacity building, technical support for climate action to national and subnational /policy development and strategic planning.   These regional and national programs reflect a growing portfolio of partnerships.  Some of the key regional programs are: the Regional Pacific NDC Hub, which was established as a response to calls from Pacific leaders to have a regional facility to support countries to meet the goals of the Paris Agreement; the Low Emissions Climate Resilient Development (LECRD) program, with a focus on policies, standards and regulations that enable green growth, and climate finance and the Climate Finance Access Network (CFAN) for green and climate finance.

With financial support from KOICA, the governments of Canada, Qatar, Germany, United Kingdom, Australia and New Zealand, as well as support from the UN Environment Program (UNEP), the Green Climate Fund (GCF), the Global Environment Facility (GEF), and the European Union (EU), GGGI provides technical support through these programs to Pacific Island Countries (PICs).  GGGI works in close collaboration with an expanding network of local government and sectoral partners, whose engagement is critical to ensuring successful program delivery.  The partnership between GGGI and Pacific Island Countries (PICs) is built on supporting their transition towards low-carbon, environmentally sustainable, climate resilient and socially inclusive economies. In 2025, GGGI has 32 active projects with its total staff expected to reach 140 staff by year-end. In addition to national country programs, GGGI also implements regional programs and projects across the Pacific that serve multiple countries, leveraging logistical efficiencies and economies of scale in line with regional best practices.

Rural electrification in the Pacific faces significant barriers, including geographical challenges due to scattered and remote islands, which make infrastructure development costly and logistically complex. To address this challenge and improve rural electrification access in the Pacific, the European Union (EU) is implementing the Pacific Regional Electrification Program (EU PacREP) across all PICs. This EUR 15 million program aims to expand access to affordable, reliable and sustainable energy in underserved communities and areas in 13 selected PICs including Cook Islands, Fiji, Papua New Guinea (PNG), Federated States of Micronesia (FSM), Kiribati, Marshall Islands, Nauru, Niue, Palau, Samoa, Solomon Islands, Tonga, Tuvalu, and Vanuatu, as well as Timor-Leste. The aim is to increase access to electricity in rural and remote areas, reduce carbon emissions and reliance on imported fossil fuels, while strengthening local institutional capacity and policy and regulatory frameworks and gaps.

POSITION SUMMARY

The Finance and Administration Officer will play a key role in supporting the implementation of rural electrification, which aims to advance the inclusive, sustainable, gender-based, and climate change-resilient socioeconomic development in the Pacific Island Countries under the EU Pacific Regional Electrification Program.

The Finance and Administration Officer will be responsible for overseeing financial planning, budgeting and reporting, procurement, and administration and logistics coordination to ensure effective allocation and utilization of resources. The role will also support events management and coordination, provide strategic financial guidance, maintain compliance with donor and organizational requirements, and strengthen internal financial controls.

Reporting to the Regional Energy Program Lead based in Suva, Fiji, the Finance and Administration Officer will work closely with program and operational teams to align financial and logistical management with the program’s objectives, foster accountability, and build financial capacity across project partners.

PURPOSE

The role of the Finance and Administration Officer is to ensure the integrity and quality of financial management, procurement, administration, logistics, and reporting for the EU Pacific Regional Electrification Program. This includes ensuring all program budgets are executed and monitored in line with GGGI policies and donor requirements. The position will focus on providing financial oversight, hands-on advice, support through troubleshooting, and capacity building to ensure that all financial and operational documentation and reports are of the highest quality for internal use, external reporting, and audits.

ENGAGEMENT

- Advise the team on the procedures, policies, and tools of all financial, procurement, logistics, and administrative transactions for project/output delivery.

- Identify issues and risks that will affect consistent program and delivery and report to the Program Lead.

- Identify issues from across projects and workstreams and advise project staff on remedial measures in order to maintain integrity of delivery.

- Coordinate with government counterparts, suppliers, and other stakeholders to ensure that all program activities are supported through timely and efficient administrative arrangements.

- Communication programs need to service providers/suppliers and ensure that services/products are delivered in line with established agreements.

- Support internal and external audit processes.

DELIVERY

-  Develop and manage detailed budget execution plans and schedules in line with yearly work programs and budget lines.

-  Monitor procurement plans and requisition procedures in line with yearly work programs and budget lines.

-  Provide financial and logistical coordination for events, workshops, and Steering Committee meetings under the program.

-  Place initial screening and controls on project spending, procurement requests and contract issuance.

- Verify data and ensure data entry and document consistency from spending and expenses of specific project/output management.

- Maintain program filing system and safeguard standards of reporting/documentary quality to support reporting to donors and program stakeholders.

- Consolidate financial documentation for the program, develop project financial reports, and ensure accuracy of project financial reporting.

- Contribute to the preparation and implementation of project staffing plans in alignment with budgetary requirements.

- Support the Program Lead and project team in general administration, coordination, and events management to ensure smooth operational delivery across the program.

REQUIREMENTS

QUALIFICATIONS

- Bachelor’s degree or equivalent in management & public administration, accounting, financial management, or a related field of study is required.  Master’s degree in a relevant field will be an added advantage.

- A minimum of six (6) years of professional work experience in a similar role within the development sector, of which at least two (2) years with an international or regional organization.

- Certifications in financial management, project management, procurement, and database management are desirable.

- Clear communication skills with excellent written and spoken English.

- Ability and willingness to work in a flexible and agile manner.

FUNCTIONAL

- Demonstrates strong organizational skills, time management, and multi-tasking.

- Proficiency in budgeting and expense tracking, with a strong understanding of donor-funded project regulations and reporting standards.

- Experience in procurement planning, vendor sourcing, and contract issuance, ensuring compliance with organizational policies and funding requirements.

- Proven experience in event coordination and reporting within regional or multi-country projects.

- Proficiency in maintaining program filing systems and verifying data consistency

- Demonstrated attention to detail, ensuring accuracy in project documentation, financial tracking, and reporting.

CORPORATE

- Demonstrates a high level of integrity in handling privileged information and in stewardship of public resources.

- Demonstrates ability to take on significant responsibilities in the workplace.

- Demonstrates initiative in problem-solving.

- Values the importance of promoting environmental sustainability within the workplace and green growth within society as a whole.

WORKING CONDITIONS 

• The Finance and Administration Officer is an X8 grade level in GGGI’s national salary scale with a starting salary of 30,534 USD. Determination of base salary is subject to the candidate's experience, academic background, and internal equity. 
• GGGI provides a 15% base salary towards retirement plan/long-term savings, 27 days of annual leave, and private health insurance that covers dental and vision.  

• GGGI is committed to providing a work environment that is sufficiently flexible to accommodate diverse life-cycle challenges and assist Staff members in achieving a better balance between work and personal/family commitments, thus ensuring high performance, long-term productivity, and well-being.