Warehouse Assistant

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

Background/IRC Summary:  

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.

The IRC began planning to reopen an oPt country program in mid-2022 and launched an emergency response in Gaza in October 2023. The organization is currently supporting a network of local partners in both Gaza and the West Bank to sustain critical health, protection, food security, cash, education, and early childhood development interventions. The IRC is also deploying emergency medical teams to provide surge clinical capacity in hospitals and other health facilities.

The IRC is working to scale its emergency response while building a longer-term oPt country program in parallel. This effort is being jointly managed by the Emergencies and Humanitarian Action Unit (EHAU) and the Middle East and North Africa (MENA) region, with a view to eventually transition the country program fully under the MENA region

Job Overview/Summary: This position will be primarily responsible with assisting and facilitating the accounting, movement, safe storage and reporting of supplies in IRC Gaza field offices. The Warehouse Assistant will work closely with the Supply Chain Coordinator and Senior Supply Chain Officer and all program sectors to ensure proper warehouse operations.

Major Responsibilities:

• Ensure that all required standard warehouse tools are used as per IRC Warehouse Management SoPs this includes classification of stock as per donor where necessary
• Inventory control, including drug storage, Cold chain, buffer stock, contributions in kind stock (CIK) and food commodities
• Implement the IRC inventory policies with regard to all project Items including cycle count, reporting discrepancies, pharmaceutical quality assurance as well as cold chain policies where applicable.
• Develop and ensure material distribution plans and up-to-date and being adhered to.
• Coordinate inventory disposal procedures
• Placement of the assets maintenance plans as per IRC policies, including repairs and insurance coverage process.
• Ensure that grant inventory report is accurate, regularly produced, reviewed, and approved before the Grant closing date.
• Coordinate with Partner organization to ensure presence of Partner Representative(s) at the border when clearance process is being conducted.

• Draft authorization to receive letter(s) to ensure IRC Representative is present at the border when clearance process is being conducted for IRC shipments.
• Follow up with Partner to ensure timely receiving of Delivery reports.
• Follow up with supplier regarding the delivery of missing items, damaged items and act as the focal point for reporting discrepancies to Supplier(s).
• Any other responsibility assigned by the supervisor.

Key Working Relationships:

• Position Reports to Senior Supply Chain Officer-Gaza
  Indirect Reporting: Supply Chain Coordinator
• The position directly supervises-N/A.

Other Internal and/or external contacts:

• Internal: All departments and users
• External:Different cluster and suppliers

Job Requirements:

Education: Graduation or College degree

Work Experience: Minimum of 2-3 years of relevant work experience as supply chain, logistics and warehouse support staff

Demonstrated Skills and Competencies:

• Excellent technical knowledge of warehouses, inventory and asset management
• Certification in humanitarian logistics/supply chain is desired
•  Excellent communication and interpersonal skills are required.
•  Customer/Client service experience

• Traits: 
  • Strong sense of personal integrity.
  • Attention to detail.
  • Team spirit and problem-solving abilities.
  • High sense of urgency
  • Strong interpersonal skills
  • Ability to communicate clearly
  • Flexibility to take on additional responsibilities

Language Skills:   Fluency in English and Arabic (written and spoken) is required.

Standards of Professional Conduct the IRC and IRC workers must adhere to the values and principles outlined in the IRC Way – Code of Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation Abuse, Child Safeguarding, Harassment-Free Workplace, Fiscal Integrity, Anti-Retaliation, Combating Trafficking in Persons and several others.

Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.

PROFESSIONAL STANDARDS

All International Rescue Committee workers must adhere to the core values and principles outlined in IRC Way - Standards for Professional Conduct. Our Standards are Integrity, Service, Equality and Accountability. In accordance with these values, the IRC operates and enforces policies on Safeguarding, Conflicts of Interest, Fiscal Integrity, and Reporting Wrongdoing and Protection from Retaliation. IRC is committed to take all necessary preventive measures and create an environment where people feel safe, and to take all necessary actions and corrective measures when harm occurs. IRC builds teams of professionals who promote critical reflection, power sharing, debate, and objectivity to deliver the best possible services to our clients.

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