1. Internal Coordination & Programme Management

• Lead and facilitate workstream coordination meetings to define approaches, agree on next steps, confirm expert engagement, and schedule follow-up actions.
• Oversee mechanisms for top-up funding, including concept note development, approvals, staffing, implementation, management, and reporting.
• Ensure close alignment with the Finance team to secure required approvals and maintain budget compliance for planned activities.
• Lead coordination with technical experts, ensuring clear contracting, workplans, and effective deployment management.
• Manage human resources responsibilities, including onboarding, performance feedback, issue resolution, and regular team meetings.
• Convene RMEL (Results, Monitoring, Evaluation, and Learning) meetings to review progress, update KPI data, track research, monitor compliance and risks, and coordinate stakeholder engagement.
• Facilitate regular agile management sessions with programme leads, using a Kanban approach to allocate and prioritise tasks across the programme and related initiatives.

2. Donor Coordination

• Represent the programme in regular meetings with the donor in a professional and collaborative manner.
• Prepare and contribute inputs to donor meetings, including progress updates, contextual analyses, and formal reporting.
• Respond to ad hoc donor requests, including high-level visits, briefings, and information notes.
• Oversee adaptive management processes, ensuring timely updates and effective business continuity measures.
• Manage all periodic reporting cycles (monthly, quarterly, bi-annual, and annual) and oversee the delivery of required donor outputs.
• Lead exit and transition planning in alignment with donor guidance and with a focus on institutional sustainability.

3. Coordination with Other Donors and Partners

• Support quarterly reporting and coordination with closely related programmes funded by other donors.
• Participate in joint donor coordination meetings, providing strategic and technical contributions as needed.
• Manage ad hoc engagements, including donor visits, presentations, and coordination of joint initiatives.

4. Risk, Compliance, and Adaptive Learning

• Maintain the programme risk register and monitor the implementation of mitigation measures.
• Ensure full compliance with donor requirements, including safeguarding, gender equality, conflict sensitivity, and environmental standards.
• Support adaptive learning by ensuring that lessons learned and context analyses inform programme decision-making and adjustments.

• 12+ years of experience in programme or project management within international development, security sector reform, governance, or related fields.
• Demonstrated experience managing donor-funded programmes.
• Proven ability to manage complex stakeholder relationships with government entities, security institutions, and international partners.
• Strong skills in reporting, risk management, and adaptive programming.
• Excellent coordination, leadership, and communication abilities within multicultural and multidisciplinary teams.
• Advanced proficiency in Microsoft Office 365, agile project management tools (e.g., Kanban, Scrum), and reporting systems.
• ​Fluency in English; proficiency in Arabic is considered a strong asset.

Desirable

• Background in security sector reform, governance, rule of law, or institutional development.
• Experience working in fragile or conflict-affected contexts, particularly in the Middle East.
• Understanding of gender equality and inclusion considerations within security programming.

Competencies

• Strategic and analytical thinking.
• Results-based management.
• Effective stakeholder engagement and diplomacy.
• Team leadership and staff development.
• Flexibility and adaptability in dynamic and evolving environments.
• Strong written and verbal communication skills.