INDONESIA: STAKEHOLDER RELATIONS ASSISTANT
Jakarta
- Organization: GGGI - Global Green Growth Institute
- Location: Jakarta
- Grade: Administrative support - X4
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Occupational Groups:
- Administrative support
- External Relations, Partnerships and Resource mobilization
- Closing Date: 2025-12-26
INDONESIA: STAKEHOLDER RELATIONS ASSISTANT
Please note that the deadline is based on Korean Standard Time Zone (KST, UTC+9)
INTRODUCTION TO GGGI
The Global Green Growth Institute (GGGI) is a treaty-based international, inter-governmental organization dedicated to supporting and promoting strong, inclusive and sustainable economic growth in developing countries and emerging economies. To learn more please visit about GGGI web page.
POSITION SUMMARY
The Assistant will provide administrative, logistical, coordination, and basic technical support for the implementation of the Climate Technopreneurship Program in Indonesia. Reporting to the Project Manager and working closely with the Investment Officer, the Assistant will support day-to-day activities including event coordination, stakeholder communication, data collection, documentation, and basic research inputs. The role is essential in ensuring smooth operational implementation of program activities, such as roadshows, workshops, consultations, and N-CEAP acceleration sessions.
PURPOSE
- Support planning, coordination, and administrative implementation of activities under Components 1 & 4.
- Assist with event logistics, stakeholder invitations, meeting scheduling, and documentation.
- Compile data, maintain trackers, prepare initial drafts of meeting notes, and support reporting.
- Support communication and engagement with government, private sector, incubators, accelerators, and local innovators.
ENGAGEMENT
The Project Assistant will work as a part of GGGI’s Country Program and be based in Jakarta. Reporting to the Climate Innovation and Entrepreneurship Project Manager, S/he will work in close collaboration with the Project team.
The Project Assistant will conduct the following tasks, among others:
Daily Coordination
- Assist the PM and Investment Officer in coordinating activities.
- Act as the focal point for day-to-day relationship management with Indonesian ecosystem partners.
- Maintain stakeholder contact lists and engagement trackers.
- Communicate meeting schedules, follow-up actions, and documentation.
Event & Workshop Support
- Prepare logistics (venue, materials, agendas, invitations, attendance lists).
- Assist during events, training, workshops, and N-CEAP sessions.
- Support coordination with incubators, universities, and local partners.
Technical & Reporting Support
- Assist in gathering program data, inputs, and simple research.
- Provide drafts of meeting notes, summaries, and basic communication materials.
- Support preparation of activity updates, monitoring inputs, and event documentation.
DELIVERY
- Manage agendas, invitation lists, and logistical plans for meetings, workshops, and consultations, ensuring smooth execution and timely communication.
- Maintain and Update stakeholder databases and engagement trackers to support outreach and reporting.
- Prepare detailed meeting notes, activity summaries, and reporting inputs.
- Draft communication materials including slides, info sheets, simple summaries tailored to various audiences/purposes
- Provide Administrative and logistical support for N-CEAP outreach and acceleration activities, ensuring effective coordination across teams.
- Manage knowledge-sharing events that directly connect technopreneurs with financing and market opportunities.
QUALIFICATIONS
- A minimum Bachelor’s degree in sustainable development, economics, international relations, engineering, or political science is preferred.
- Atleast 1 year experience in working with the government and non-government counterparts on a day-to-day basis in Indonesia is essential.
- Experience working in a multi-cultural and international organization is preferred.
- Experience in organizing events in a dynamic environment with a variety of stakeholders is highly preferred.
- Fluency in English and Bahasa Indonesia for reporting and presentations are essential.
- Willingness for occasional travels.
FUNCTIONAL
- Experience in engaging with other government stakeholders to maintain relationships and build trust and identify potential alignment with the Project.
- Experience in administrative processes necessary for project implementation.
- Experience in research and analysis to support project implementation, with knowledge of quantitative methods as an asset.
- Team player, creative problem-solver, and innovative thinker.
- Excellent multi-cultural literacy and interest in being a part of an international team working in an evolving and entrepreneurial environment.
- Excellent communication (both written and oral) and facilitation skills.
CORPORATE
- Understand and actively support GGGI's mission, vision and values.
- Promote the optimum use of public resources.
- Promote an organizational culture of trust, transparency, respect and partnership.
- Process and share information easily.
- Manage emotions and stress positively, build rapport and resolves conflict easily.
- Promote creativity and innovation among staff.
- Be able to lead where needed and support the Country Representatives to make sound decisions.
WORKING CONDITIONS
- Project Assistant is an X4 grade level in GGGI’s National salary scale. Determination of base salary is subject to candidate's experience, academic background and internal equity.
- GGGI provides 15% of base salary towards retirement plan/long-term savings, 27 days of annual leave, and private health insurance that covers dental and vision.
- GGGI is committed to providing a work environment that is sufficiently flexible to accommodate diverse life-cycle challenges and assist Staff members to achieve a better balance between work and personal/family commitments, thus ensuring high performance, long-term productivity, and well-being of Staff members.
- The chosen candidate is expected to be based in Jakarta, Indonesia, and will report to the Project Manager (also based in Jakarta).
- This is a national position and does not include relocation benefits.
INTRODUCTION
Based in Seoul, Republic of Korea, the Global Green Growth Institute (GGGI) is an intergovernmental organization founded to support and promote a model of economic growth known as “green growth”, which targets key aspects of economic performance such a poverty reduction, job creation, social inclusion, and environmental sustainability. GGGI works with countries around the world, building their capacity and working collaboratively on green growth policies and green investment projects that can impact the lives of millions. The organization partners with countries, multilateral institutions, government bodies, and private sector to help build economies that grow strongly and are more efficient and sustainable in the use of natural resources, less carbon intensive, and more resilient to climate change.
Currently, GGGI supports the Government of Indonesia (GoI) under the joint GoI-GGGI Green Growth Program (GGP, “the Program”). The Program aims to demonstrate that green investments can become the norm both for investors and planners, ultimately improving the quality of economic development for more environmental sustainability and social inclusion. Through the Program, GGGI collaborates with the Ministry of Development Planning (BAPPENAS), the Coordinating Ministry of Economic Affairs, Ministry of Finance, Ministry of Energy and Mineral Resources, Ministry of Environment and Forestry, PT Sarana Multi Infrastruktur (“PT SMI”) and others.
GGGI has been collaborating with the Korea Development Bank (KDB) in the design of the GCF Program “The Collaborative R&DB programme for Promoting the Innovation of Climate Technopreneurship (FP240)” (the Program) to support climate technology industries and entrepreneurship in Southeast Asia. The funding proposal (total project size USD 221 million) was approved by the 39th Green Climate Fund (GCF) Board meeting in July 2024. (https://www.greenclimate.fund/project/fp240)
The Program is composed of four components:
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Component 1. Country Driven Acceleration Readiness
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Component 2. Global Acceleration for Collaborative R&DB (R&D + Business)
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Component 3. Climate Technopreneurship Fund (CTF)
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Component 4. Technical Assistance (TA) for Strengthened Ecosystem
The Program will create an incubation and acceleration platform to build capacity of local entrepreneurs, support joint ventures and technology transfer between local entrepreneurs and global climate technology firms, and strengthen the ecosystem for climate technology in five countries in Southeast Asia – Cambodia, Lao PDR, Indonesia, the Philippines, and Viet Nam. The Program will contribute to their transition to low emission and climate-resilient development and enable investment in climate ventures/companies in the region by establishing a USD 200 million Climate Technopreneurship Fund co-financed by the GCF and private investors.
GGGI will lead country-level acceleration readiness activities (Component 1) and ecosystem building (Component 4) as an Executing Entity (EE) together with KDB. The program will invest in approximately 40 companies in climate technology and business in the region, expecting to ultimately avoid 1.6 million tons of GHG emissions and reach 2.3 million direct and indirect beneficiaries.
Child protection – GGGI is committed to child protection, irrespective of whether any specific area of work involves direct contact with children. GGGI’s Child Protection Policy is written in accordance with the Convention on the Rights of the Child.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.