Senior Project Assistant

Namibia

  • Organization: FAO - Food and Agriculture Organization of the United Nations
  • Location: Namibia
  • Grade: Consultancy - Consultant - Contractors Agreement
  • Occupational Groups:
    • Administrative support
    • Project and Programme Management
  • Closing Date: 2025-12-23

IMPORTANT NOTICE\: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device

  • FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
  • Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
  • Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
  • FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination　　
  • All selected candidates will undergo rigorous reference and background checks
  • All applications will be treated with the strictest confidentiality

FAO’s commitment to environmental sustainability is integral to our strategic objectives and operations.

Organizational Setting

The Food and Agriculture Organization of the United Nations (FAO) is a specialized agency of the United Nations that leads international efforts to achieve food security and nutrition for all. With presently 194 member states, and working in more than 130 countries worldwide, including Namibia. FAO contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient, and sustainable agrifood systems, for better production, better nutrition, a better environment, and a better life, leaving no one behind.

The aim of the FAO Country offices, which are headed by an FAO Representative, is to assist governments to develop policies, programmes, and projects to achieve food security and to reduce hunger and malnutrition, to develop the agricultural, fisheries, and forestry sectors, and to use their environmental and natural resources in a sustainable manner. FAO Country Office activities include the design and implementation of country-specific field programs, liaison with local donors' representatives, and active outreach activities related to FAO initiatives.

Reporting Lines

Under the overall supervision of FAO Representative in Namibia, the day-to-day supervision of the Assistant FAO Representative (Programme), the Senior Project Assistant will carry out the following tasks\:

Technical Focus

The Senior Project Assistant will be expected to work closely with the Programme Team and support effective project design, planning, and implementation to achieve the project’s outcomes. He/she will facilitate and provide support in the implementation of the United Nations Sustainable Development Cooperation Framework (UNSDCF).

Tasks and responsibilities

• Working in close collaboration with the Programme Team, support effective project design, planning, and implementation for the achievement of projects’ results.
• Support effective project administration, financial and procurement management for the achievement of projects’ results.
• Organize and facilitate consultative meetings with partners and key national and international stakeholders in the public and private sectors.
• Support the production of required projects reports and or written outputs in accordance with FAO and / or donor requirements or procedures, and ensure the accuracy and timely submission of these reports.
• Support with the creation of schedules for project activities indicated in the annual work plans to ensure all activities are completed on time, ensuring timely implementation of all activities while adhering to FAO rules and regulations.
• Establish and/or strengthen linkages with FAO’s partners on the national landscape to support effective partnership and resource mobilization.
• Facilitating support in the implementation of the United Nations Sustainable Development Cooperation Framework (UNSDCF).
• Assist in project identification by preparing supporting documentation for project concept notes and project document formulation in close coordination with the Country Programme team.
• Assist and participate in projects implementation and monitoring by preparing the work plans and budgets.
• Assist in maintaining logs, filing documents, and updating records in the prescribed format for future reference.
• Support the execution of project tasks to ensure compliance with project plans and specifications.
• Contribute to regular (at least monthly) and quality information (images and text), feeding the validated communication plan implementation.
• Support knowledge building and knowledge sharing relevant to the assigned project(s).
• Perform any other duties as required.


CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING


Minimum Requirements

• Bachelor’s Degree in Agriculture, Forestry, or any related field of study.
• Minimum of 4 years of working experience.
• Working knowledge (level C) of English.
• Namibian nationality

FAO Core Competencies

• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

ADDITIONAL INFORMATION

  • FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
  • Applications received after the closing date will not be accepted
  • Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http\://www.whed.net/
  • For additional employment opportunities visit the FAO employment website\: http\://www.fao.org/employment/home/en/
  • Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.

HOW TO APPLY

• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application

• Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http\://www.whed.net/.These qualifications should be in alignment with the International Standard Classification of Education (ISCED) mappings.
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.

If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance\: https\://fao.service-now.com/csp

FAO IS A NON-SMOKING ENVIRONMENT

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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