VN 048-052/2025 Recruitment Assistant

Job Description

Under the overall supervision of the Head of Recruitment Unit and the direct supervision of the National Human Resource Officer, the successful candidate will be part of the global recruitment team (REC), supporting the unit in managing all recruitment tasks to ensure the efficiency of service delivery. The Recruitment Assistant will provide support in the recruitment process for both professional and
general service categories.

Responsibilities

1. Provide administrative support in the recruitment process, including posting vacancies, screening applications for minimum requirements, coordinating on budget availability, formulating pre-screening questionnaire, scheduling interviews, and preparing routine correspondence to candidates.

2. Support the review of panel compositions for balance and diversity, and assign access for panel members and HR focal persons in the recruitment platform as instructed.

3. Assist in tagging candidates in the e-recruitment system, closing finalized requisitions, and notifying unsuccessful candidates.

4. Assist in initiating background check and verification requests.

5. Support the preparation of statistical reports by compiling and organizing data.

6. Assist in preparing and publishing recruitment-related content on official social media platforms, following established templates and guidelines.

7. Monitor and dispatch of basic queries received in the recruitment mailbox and social media channels, escalating complex issues to the supervisor or relevant team members.

8. Maintain and monitor recruitment trackers, candidate rosters, and social media content calendars as instructed.

9. Collect and compile data on recruitment and social media activities for reporting purposes.

10. Backstop other team members as required and perform other related duties as assigned.

Qualifications

EDUCATION

• University degree in Human Resources Management, Business Administration, Communications, or a related field from an accredited academic institution with two years of relevant experience; or,

• Completed High school / Secondary school education with four years of relevant experience. 

Accredited Universities are those listed in the UNESCO World Higher Education Database.

EXPERIENCE

• Experience in recruitment operations and administrative support.

• Experience working in an international organization is an advantage.

   

SKILLS

• High level of computer literacy; experience with HR IT systems, applicant tracking systems is an advantage.

• Strong organizational and time management skills.

• Good verbal and written communication skills.

• Ability to work independently as well as part of a team.

• Client-service orientation

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.

• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

• Courage: Demonstrates willingness to take a stand on issues of importance.

• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators (Level 1)

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.

• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.

• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

2. This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.

3. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. Vaccination against COVID-19 will be required for IOM personnel who are hired or otherwise engaged by IOM. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination.

4. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

5. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

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