Programme Director - Port Loko and Kambia Districts
GOAL is an international humanitarian organisation founded in 1977. GOAL’s programmes are aimed at assisting the most vulnerable in communities and providing immediate support to those affected by war or natural disaster. GOAL has a 15 year presence in Sierra Leone with activities in Western Area (urban & rural), Kenema, Bo, Bombali, and Port Loko Districts and more recently expanding intoKambia District from the Port Loko hub. The GOAL Sierra Leone programme contributes to poverty and vulnerability reduction through the implementation of multi-sectorial, integrated programmes which specifically focus on community health including nutrition, health systems strengthening, water, sanitation & hygiene, and child protection and empowerment interventions. GOAL mainstreams gender, child protection, HIV and environment across all programs and operations.
Due to the 2014-2015 Ebola Epidemic GOAL has scaled up the health sector response and established multiple new interventions to help bring the outbreak under control including established of an 100 bed Ebola treatment Centre in Port Loko District, health systems strengthening and infection prevention control measures at Primary Health Facilities, establishing and managing Ebola Isolation Units linked to health facilities, behaviour change related to Ebola, nutrition, hygiene and environmental health practices. GOAL is engaged in all areas of the EVD response, as the lead agency for the Social Mobilization Action Consortium (SMAC) and as a member of the Ebola Response Consortium (ERC) is engaged with ensuring IPC standards in Health Facilities in several districts including establishing appropriate water and sanitation infrastructure. The health programmes are shifting towards targeting interventions that will support recovery of the health sector across six districts.
The focus of the GOAL SL Health pillar is on integrated Health programming with WASH strategically falling under Health with the overall aim of improving the health of target populations. GOAL SL protection programming serves affected children with family tracing and reunification, interim care (including during the 21 day observation/isolation period), and psychosocial support and trauma care for affected children and adults. This includes recovery programming for those worst affected by the outbreak as well as other vulnerable persons through livelihoods interventions. GOAL is a member of the Coordinated Action for Protection & Empowerment (CAPE) Consortium that works to improve protection of the most vulnerable individuals and groups through strengthening support and services in-line with minimum standards. As part of the recovery phase GOAL is seeking to expand to the support to Ministry of Health for health system strengthening and advocacy work in protection and empowerment including stepping up our contribution to policy at the national level.
GOAL seeks a dynamic experienced individual to coordinate the efforts of getting to zero with the requisite rigorous approach and lead the development of the programmes in Port Loko and Kambia Districts into the recovery phase and beyond.
Overall Objectives of the position:
The AD is responsible for all activities in Port Loko and Kambia districts, this includes the ETC located in Port Loko. This responsibility covers the operational/support functions (Human Resources, Logistics, Finance & Admin, and Security) and direct programme activities and includes coordination, programme planning and overseeing the day-to-day operations of senior field staff.
To ensure good management of GOAL’s programme activities in the geographical location, the AD is responsible for ensuring that the programmes receive the maximum possible level of support from to the Operational/Support functions. This will involve ensuring:
- Proper planning by the programme departments to ensure programme implementation in accordance with the donor proposals. Note that the Area Program Coordinator (APC) reports to the AD and is responsible for providing the overall quality, and technical oversight of the districts health, wash, protection and livelihoods programme.
- Good, timely coordination between the different programme departments and Operational/Support functions.
- An understanding by all parties of the constraints faced by other departments.
- The efficient performance of the Operational/Support functions.
- If required the AC has a role to play resolving any conflicts between the different departments.
- Coordination and programme planning of the GOAL teams
- Oversee day-to-day operations of senior staff
- Feed into strategy development including the proposal development process, supporting the process of developing high quality proposals and associated budgets.
- Submit weekly reports and provide input for donor reports and proposals
- Coordination with the Government, Local Authorities, UN and NGOs
- Oversee HR issues in the field sites
- Oversee the field site finance department and ensure budget monitoring is accurate
- Implement other tasks as identified by the CD
The Country Director is the principal point of contact with the in-country donors, however for the ETC programme the AD will play a key role in communication and managing this relationship as it relates to the ETC. Relationships with open dialogue and mutual respect should be nurtured with all stakeholders. Meetings should include updates on the planned program direction, and understanding the concerns and promoting ownership of the program by the various stakeholders.
- The AD is responsible for liaising with donors regarding all matters related to the ETC programme; including facilitating visits to GOAL programme sites.
- Liaise with partners at district and community level; attend all appropriate co-ordination meetings and share information regarding projects and security where relevant.
- Ensure good relations with local authorities including the DERC members
- Liaise with Ministry representatives as the district level.
- Accompany donor representatives and other official visitors, when requested to by the GOAL Country Director, and provide information as required.
- The AD must discuss any media / visibility plans with the Country Director
The AD is the Security Focal Point for their programme sites, and thus responsible for the safety of their team and at all times in a position to respond to a security incident. It is the responsibility of the AD to be fully informed regarding the political and security environment as it relates to the management of the ETC programme in Port Loko. And for ensuring that all reasonable measure are taken to minimise/mitigate the safety and security risks faced by the programmes and programme staff. Security duties include:
- Ensure that all practical measures are in place to ensure staff safety and security.
- To have oversight of all aspects of security management and ensure that robust systems are in place to protect national and international staff
- To manage (in the event of an emergency) security incidents as they arise
- The AD is accountable for ensuring that the site specific Security Guidelines, are adhered to by all staff at all times and for timely reporting of incidents to the Country Director (and Security Manager).
- The AD is accountable for ensuring that policies and guidelines related to Safety and Security in Port Loko are reviewed periodically and revised to reflect relevant changes in the operating environment.
- Implement GOAL SL Security Guidelines and Procedures and ensure that staff are familiar with these guidelines and procedures.
- Periodically review the site specific security guidelines.
- Ensure all office and accommodation meet basic security standards, including fire prevention, lockdown and evacuation procedures.
- Provide a security briefing to all staff/visitors arriving into the site for the first time.
- Monitor the security situation and provide regular information to the CD of any incidents, changes or adverse conditions affecting staff safety or project operations in the region.
- The AD will work closely with the Area Program Coordinator who should lead the development and coordination of the programmes in Port Loko District into the recovery phase and beyond.
- The AD will lead on proposal development for the ETC in consultation with the ETC team and as directed by the CD.
- Weekly coordination meeting with heads of department, combined with a robust schedule of site visits to ensure that the AD is familiar with the programme activities.
- The AD must be familiar with the Donor contracts and proposals related to their programme site. They ought to be aware of the different activities and indicators contained in the proposals and on the progress made towards achieving those targets.
- The AD must be familiar with the requirements of the donors providing support to GOAL’s programmes.
- The AD is responsible for ensuring successful visits by programme technical staff and external evaluators. This involves receiving a ToR, and discussing the ToR upon arrival of the visitor, and facilitating the visit. The AD should meet the visitor at the end of the visit to discuss the findings of the visit and any recommendations.
- Oversee the Logistics department in Port Loko, including the ETC as well as the sub office in Kambia, to ensure all logistical requirements are provided in a compliant, timely and cost effective manner including:
- Manage the Field Logistics Coordinator (FLC) and ETC manager to ensure that there are appropriate systems in place for the effective utilisation and management of finance, personnel, supplies, transport, capital assets etc.
- Work with the FLC to ensure that GOAL’s logistical procedures are adhered to at all times, reporting any breaches to the Country Logistics Coordinator/ACD Systems.
- Coordinate with the Country Logistical Coordinator on issues related to Logistics.
- Ensure that the Logistics Office provides the required support to programmes including the ETC
The AD is responsible for the health and welfare of staff on the ETC programme including expatriate and local personnel. The AD will work closely with the PL HR Co and HR team on all aspects related to Personnel.
- The responsibility for securing adequate qualified international staff to support ETC programme is shared between the AD, Clinical Team and HR in country and in HO.
- The AD must ensure that the policies and guidelines as laid down in the GOAL SL & Expatriate Personnel Manuals are adhered to by all.
- The AD, with programme staff, is to ensure that all staff responsibilities are defined and understood. This includes the provision of clearly defined job descriptions an*d up to date contracts.
- The AD must ensure that all security and safety incidents/warnings etc. relating to personnel are clearly documented, and signed by the relevant parties.
- The AD is responsible for ensuring that staff receive the necessary support and supervision they require. This includes the briefings, updates, and training as appropriate.
- The AD has the mandate to recommend to the Country Director repatriation of any international staff member in PL/ Kambia in line with the GOAL personnel policy.
- Ensure all new hires are properly authorized and contract of employment issued.
- Monitor and approve all R&R and annual leave.
- Review monthly payroll.
- Coordinate with Country HR Coordinator on personnel issues.
- Ensure GOAL’s HIV/AIDS workplace policy is implemented.
- Ensure that the HR office provides the required support to programmes.
- Ensure implementation of staff performance management system.
- The AD is responsible for ensuring that the day to day living and working conditions in their sites is of an acceptable standard.
- Oversee the Finance function in Port Loko and Kambia, including:
- Daily line management of the Field Finance Manager.
- Working with the Finance Field Manager to ensure that GOAL’s Financial Guidelines are adhered to at all times, reporting any breaches to the Financial Controller/CD.
- Monthly review of spending and forecasting. The AD has responsibility to inform the Country Director and Freetown SMT of budgetary overspends or underspends as they affect programmes and plan appropriate interventions.
- Conduct weekly cash counts.
- Review Cash book for reasonability of expenditure.
- Review financial paper work to ensure all transactions are properly authorized and that all the required supporting documentation is on file.
- Coordinate with the Financial Controller and/or Internal Auditor/Donor Compliance Officer.
- Ensure that a robust system of controls is in place.
- 7+ years of previous overseas management experience in humanitarian assistance programmes in complex emergency situations
- Experience in managing big and complex operations including
- Experience in managing big teams both expatriates and nationals
- Experience in handling critical emergencies
- Good inter personal skills and motivational skills
- Experience in liaising with government officials / local authorities and a variety of donors
- A willingness to accept basic living conditions
- A willingness to regularly travel to programme sites.
- Experience in proposal and report writing
- Budgetary control and financial management skills
- Experience in managing staff safety and security requirements and good analytical skills of political and security situations.
Location: Port Loko
Duration: 6 months
Reports to:Country Director
This Job Description only serves as a guide for the position available. GOAL reserves the right to change this document. Note: GOAL is an equal opportunities employer
GOAL has a Staff Code of Conduct and a Child Protection Policy which have been developed to ensure the maximum protection of programme participants and children from exploitation. Any candidate offered a job with GOAL will be expected to adhere to these policies any job offer made is also subject to police clearance.
Any published closing dates are estimated. Due to the nature of GOAL’s work we aim to fill vacancies as quickly as possible. This means that we will close adverts as soon as we have found the right candidate and this may be before the published closing date. We would therefore advise interested applicants to submit an application as early as possible.
- Organization: GOAL
- Location: Freetown
- Grade: Mid/Senior
- Development Cooperation
- Management, Administration and Finance
- Closing Date: 2015-09-30