Project Evaluation Consultant (21 days contract )
Jerusalem | Gaza
Background Information - Job-specific
The UN Access Coordination Unit (ACU) was established in 2008 to ease access constraints on humanitarian and development operations in the occupied Palestinian territories (oPt). Previously, access constraints affecting the movement of personnel and goods were addressed in an ad-hoc uncoordinated manner with no accurate data to inform and support efforts to improve the situation. The ACU was established to provide a more systematic approach to these challenges and to improve access of humanitarian personnel and goods in Israel and oPt. It’s main objectives are:
- Technical access and support to the aid community on movement of staff and goods
- Coordinating approaches to address policies and practices restricting aid operations
Working over all access points, the ACU provides direct engagement and advocacy with relevant authorities as well as direct and timely support, information and advice to international organizations and their personnel. The ACU supports the Deputy Special Coordinator, Resident Coordinator/Humanitarian Coordinator (DSC/RC/HC), UN Country Team (UNCT) and the Humanitarian Country Team (HCT) to formulate common policies with a coordinated approach to alleviate constraints to access and to negotiate changes to access policies and procedures with the relevant authorities including Israel, Palestine, Egypt and Jordan.
The ACU currently supports the work of 24 UN agencies, over 200 international and national NGOs, and 65 diplomatic missions whose access to populations in need is impeded to a lesser or greater degree by a series of political, physical and bureaucratic restrictions on access and movement imposed by local authorities. In addition, an estimated 2.3 million Palestinians in need of assistance throughout the West Bank and Gaza Strip will indirectly benefit through the more efficient and timely delivery of humanitarian assistance.
During the years the ACU has positively contributed to easing access constraints in the oPt and supporting more effective and efficient humanitarian and development operations. This has been confirmed regularly by a partner satisfaction survey conducted annually by the ACU .
Since its establishment however, the situation on the ground has clearly changed along with the needs of those agencies requiring access for humanitarian purposes. Yet no assessment of these needs or the ACU, its effectiveness and efficiency, in meeting those needs has been undertaken since 2008.
Given all the above, an evaluation of the ACU is timely and seeks to understand whether the combination of access and civil-military coordination functions central to the ACU is an effective model for addressing highly sensitive issues of humanitarian access. More specifically, an evaluation of the ACU would seek to understand a number of overdue questions including:
- To what extent have the initial objectives of the ACU been met?
- To what extent is the ACU, its objectives and activities relevant to the current context in general and to access conditions in specific?
- What have been the major challenges and constraints affecting the ACU in delivering its objectives?
- What have been its major achievements and its failures?
- What has been the short and long-term impact of the ACU activities?
- How effective is the organisation and structure of the ACU in delivering its objectives?
- How cost effective is the ACU and its organisation in delivering its objectives?
- What has been the impact of the ACU activities on the current context, to access conditions and to the needs of the key stakeholders? Also, among other focus: a) what has the ACU done to improve access to Area C and what has been the impact? B) what has the ACU done to support UNRWA-Gaza to better communicate with COGAT and the IDF?
- What recommendations can be made to improve and optimise the benefit of the ACU and its impact?
An evaluation should provide evidence based recommendations for improved design and implementation including whether the ACU model is one recommended for replication in other highly sensitive, conflict contexts.
II. Coordination and Project Management:
This evaluation will be implemented under the supervision and guidance of the Access Coordinator and UNOPS Project Manager jointly.
Technical coordination for this consultancy will occur with the support of the Access Coordinator and the ACU as required.
Contract and Project Management for the Consultancy will be provided by UNOPS. The Consultant or Consulting Company and its Team will therefore report directly to UNOPS.
UNOPS will provide project management oversight and contract management for the consultancy contract.
The Evaluation consultant will undertake the development of the products of this consultancy and the overall coordination required to ensure the consultancy delivers timely and quality outputs. The Evaluation consultant will therefore be responsible for the following:
- Full coordination and cooperation with the ACU, donors and other parties for which the products are being developed.
- Working under the project supervision of UNOPS directly regarding contract management and with the Access Coordinator for technical input and design development.
- The Evaluation consultant will submit reports to the UNOPS Project Manager and the Access Coordinator. Generally reporting will consist of:
- A brief weekly status update via email
- Draft evaluation report, including review of project log-frame and approaches with suggestions for revision where needed
- Final report on completion of evaluation, to present findings and recommendations 4. The evaluation will be the sole property of UNOPS. The Evaluation consultant will submit all products, reports and etc. for review and acceptance to UNOPS at the end of the evaluation assignment.
Access Coordination Unit (ACU)
- Provide technical inputs as may be needed
- Facilitating access to meeting other stakeholders
- Cooperation and time
The Evaluation will consider the Project in question, namely the Access Cell Unit funded by DFID and DFAT and all relevant stakeholders
Target groups may include, but is not only limited to :
AIDA (Association for International Development Agencies), INGOs, National NGOs, PA, Gaza de facto authorities, COGAT (Coordination Office for Government Activities in the Territories), GOI (Government of Israel), IDF (Israeli Defence Forces), UNRC/HC (United Nations Resident and Humanitarian Coordinator), HCT (Humanitarian Country Team), UNDSS (UN Department of Safety and Security), ACU Technical Team, UNOPS PM/Administrator, Donor Group and Project’s Donors.
The evaluation will be based on the DAC Criteria for Evaluating Development Assistance and OECD Quality Standards for Development Evaluation.
The Evaluation consultant has to develop and submit a project work plan that builds on this TOR and also includes his financial offer.
The above mentioned services have to be completed upon agreement from UNOPS.
West Bank, East Jerusalem, Gaza and Israel.
VI.Timing:The Evaluation consultant should be mobilized in less than 2 weeks following contract signature.
The maximum duration of this consultancy shall be 21 calendar daysincluding report writing from the date of Contract Signature and is not to be extended beyond 8 November 2015. However a shorter period maybe considered as part of the proposal should the bidder propose a suitable solution.
Proposed Milestones as per work plan requirements should include:
- Time period maximum 21 days but preferably shorter;
- UNOPS approval process of work plan: 5 working days;
This Evaluation it is not intended to be an audit and therefore will not focus on operations and support provided by UNOPS in terms of Procurement, HR, logistics, financial management and other UNOPS systems.
The Evaluation consultant will develop the work plan, in consultation with the Access Coordinator and UNOPS Manager. This plan will be presented to UNOPS/ACU final approval before progressing the consultancy to the next stage.
The plan will have to include, but is not limited to:
- Design methodology and design documentation,
- Project plan including timelines & milestones,
The Evaluation consultant should submit their draft report to UNOPS.
The report should address the questions listed in the section objectives and should as well document proposal for possible optimization of good practices, organizational structure.
Review of project log-frame and approaches with suggestions for revision where needed is also part of the report.
All products will be developed in English and English will be used for all contract administration and project management documents between UNOPS and the Evaluation consultant
UNOPS will provide the Evaluation consultant with adequate and sufficient office space and access to relevant office equipment including printing, copying, scanning and internet facilities required to facilitate the consultancy.
The Evaluation consultant is expected to have its own tools i.e. Laptops/Desktops, stationary, software, support, transportation and all other needed resources to conduct the work flow.
The selected bidder will receive, wherever existing, copies of the organisational structures including:
- Project Document and Log-frame
- Relevant Project reports and other evaluations
- Previous studies conducted including the UNCT Access Strategy and associated work plan.
- Secretary General’s Board of Inquiry Report on the Gaza War
- ACU Client Survey
The ACU will provide all technical and organisational input, support, documentation and other efforts required to facilitate the product development process.
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- Organization: UNOPS - United Nations Office for Project Services
- Location: Jerusalem | Gaza
- Grade: Mid level
- Monitoring and Evaluation
- Accounting (Audit, Controlling)
- Management, Administration and Finance
- Public Administration - Restructuring
- Closing Date: 2015-09-27