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Grants and Fundraising Manager

Kampala (Uganda)

Job Title: Grants and Fundraising Manager

Country Program: Uganda


Duration:12 months, renewable

Reports to: Country Director


The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.

The IRC has been working in Uganda since 1998. The current program portfolio in Uganda includes health, peace building, gender-based violence, economic recovery and agribusiness, and children & youth.

Scope of work

With the supervision and guidance of the Country Director, Uganda, the Grants and Funding Manager will be responsible for ensuring efficient grants management and funds mobilization for the country program. The position will link closely with the program and operation team members at Kampala and field offices, and various technical units. The Grants and Funding Manager will also line manage the Program and Grants Fellow based at Kampala.

Specific Responsibilities

Fund Raising

  • Develop, update and implement a well designed funding plan for the country program in line with country program strategy, working in coordination with the HQ business development team members
  • Researching and collecting information from external and internal sources about potential funding opportunities for the country program
  • Identify, assess and approach new donors and represent the IRC as required with donors together with relevant program and management team members
  • Analyze and provide advice to program staff and senior management on the funding policies and formal requirements of donors
  • Build fund raising capacity within the programme team and training staff on donor relations, proposal writing, reporting, and donor contract management

Program Design & Proposal Development

  • Draft quality donor proposals and other grant documentation designed in collaboration with the Program Coordinators, Program Managers and Technical Advisors, ensuring that IRC’s Strategic Planning goals, and Design, Monitoring & Evaluation guidelines are incorporated into proposals and projects.
  • Work with the Program Coordinators in proposal and budget development process for all public and private-sector donors relevant to the country program
  • Monitor overall donor issues (strategy, partnerships) and funding trends by undertaking research of donor websites, attending coordination meetings and discussions with IRC country, regional teams and the technical advisers

Grants Management & Compliance

  • Working with the guidance of the Country Director, work closely with Program Coordinators /Managers and the operations (Finance and Supply Chain) teams on all grants related tasks, specifically focused on compliance and grants administration
  • Maintain the grants and report tracking system to ensure all grant files are organized and well managed for planning and preparation of donor reports and project monitoring. Maintain grants and sub-grant management system, including grant files, project and financial reporting documentation, and monitoring systems and tools to ensure sub-grant compliance.
  • Support the organization and follow-up of grant opening meetings, monthly grant review meetings, and grant close out meetings. Support program teams in monitoring program activities, work plans and BvAs on a monthly basis to ensure program quality in collaboration with Program Coordinators/Managers.
  • Undertake training for program and operation staff at country office and field office level on grants management related issues.
  • Provide technical guidance on IRC and donor regulations to ensure compliance within program implementation and reporting. Raise compliance issues with program staff, finance staff and Country Director as necessary.

Reporting & Documentation

  • Manage all internal and external reporting, ensuring high-quality, well-written and timely reports meeting donor and IRC requirements, with support from the Program Coordinators/Managers.
  • Prepare narrative program reports in accordance with donor designated formats as required. Ensure that draft reports disseminated for review and feedback by senior management team, relevant technical advisers, and HQ staff prior to submitting the final report to donor.
  • Consolidate monthly internal program progress reports based on input from Program Managers, including tracking progress on program indicators and reporting on key program highlights/issues.
  • Preparation and update of country program and specific sectoral information sheets. Provide relevant communications information as necessary for dissemination to donors, regional office and HQ.

Monitoring & Evaluation

  • Work with the Program Coordinators in supporting development of strong data collection and monitoring & evaluation plans within each program and proposal. This includes developing logical frameworks and indicators with technical input from program staff.
  • Undertake field visits to orient about the program, understand the monitoring systems in place and provide recommendations on the same
  • Undertake training for the field team members on program monitoring systems (working with the Coordinators and Managers)

Person Requirements

  • Bachelor’s degree in international relations or other relevant field; Masters preferred
  • 3 to 5 years of INGO field experience in a similar position: grant management, proposal development (program narratives and budgets) and donor reporting.
  • Knowledge of UN (UNHCR/ UNDP/ UNICEF/WHO), US (USAID/BPRM), EU (ECHO/ EC) and UK (DFID) donor regulations, procedures and requirements
  • Proven experience of raising funds from USAID, ECHO, DFID, EU, UN, private donors, multilateral agencies etc
  • Proven ability to develop winning proposals to public and private-sector donors
  • Ability to represent IRC to donors and external actors as necessary
  • Excellent written and spoken English essential
  • Excellent organizational skills, ability to determine priorities and attention to detail a must
  • Ability to work in a multicultural context as a flexible and respectful team player
  • Willingness to travel to the field as and when needed
  • High-level of knowledge and practice with Word, Excel, Outlook, etc. required
  • Work in a multisectoral/ multicultural team- patience, cultural sensitivity and application of contextual understanding in day to day work
  • Ability to work with tight deadlines for proposal development/ information needs

To Apply: Send CV, copies of certificates and cover letter clearly indicating the position applied for to:

The Human Resource and Administration Manager, International Rescue Committee, P.O. Box 24672 Kampala; OR Deadline**: October 20, 2015**. Only short listed candidates will be contacted.

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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  • Organization: IRC - International Rescue Committee
  • Location: Kampala (Uganda)
  • Grade: Mid level - Internationally recruited position
  • Occupational Groups:
    • Cash-Based Interventions
    • Operations and Administrations
    • External Relations, Partnerships and Resource mobilization
    • Cash-Based Interventions
    • Operations and Administrations
    • External Relations, Partnerships and Resource mobilization
  • Closing Date: 2015-10-20

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