Country Finance Manager
Position: Country Finance Manager - Jordan
Contract duration:**12 months renewable**
Location: Amman, Jordan
Starting Date ASAP
I. Background on ACTED
Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential.
ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential.
We go the last kilometer: ACTED’s mission is to save lives and support people in meeting their needs in hard to reach areas. ACTED develops and implements programs that target the most vulnerable amongst populations that have suffered from conflict, natural disaster, or socio-economic hardship. ACTED’s approach looks beyond the immediate emergency towards opportunities for longer term livelihoods reconstruction and sustainable development.
With a budget of 164 million EUR in 2014, ACTED is active in 35 countries and implements more than 450 projects a year reaching over 8 million beneficiaries with 400 international staff and 4,300 national staff.
II. Country Profile
Capital Office: Amman
Areas: 3 (Amman, Northern Jordan (Mafraq), Za’atari Refugee Camp, Azraq)
On-going Programs: 23 (2014)
Budget: 25 M euros (2014)
National Staff: 504 (2014)
International Staff : 45 (January 2015)
ACTED Amman is the Regional Coordination Office for the MENA region. The Regional Office supports civil society development through a regional program across Jordan, the Palestinian Territories, Egypt, Tunisia and Libya. In addition, the Regional Coordination Office provides support to ACTED operations in Iraq, Turkey, Lebanon and Yemen.
ACTED Jordan provides emergency humanitarian assistance and implements longer term development programs. ACTED Jordan works out of the city of Amman (the Country Office) and three area offices in the North of Jordan in Mafraq town, in Zaatari Refugee Camp and in Azraq Refugee Camp. In the host communities of Northern Jordan, ACTED provides the following support to vulnerable Jordanians and Syrian refugees: community mobilization; household WASH rehabilitations; WASH rehabilitations in schools; emergency assistance (cash, vouchers and in-kind); community based water/sanitation infrastructure and hygiene promotion. In Za’atari, King Abdulla and Cyber City Refugee Camps, ACTED provides: water supply; solid waste management; hygiene promotion; community mobilization; repair and maintenance; and is building the Za’atari Refugee Camp water network for over 80,000 refugees. In Azraq Camp, ACTED is providing: water supply services; solid waste management; desludging services; hygiene promotion; community mobilization; and food assistance for approximately 10,000 refugees. In 2014, ACTED Jordan reached over 200,000 direct beneficiaries. ACTED is a partner of REACH, an organization that provides information management support to working groups and sectors nationally.
III. Position Profile
Under the authority of the Country Director and Finance Director in HQ, the Country Finance Manager (CFM) will be responsible for ACTED accounting and financial management in-country. The CFM ensures that national legislation is adhered to, and that the country specific standards are applied in ensuring efficient use of resources.
1. Accounting and Financial Management
Supervise accountancy procedures: filing of documents, allocation of expenses, vouchers registration, balance checking, etc.;
Verify and compile monthly accounts from each base;
Communicate accounts on a monthly basis to HQ, respecting SAGA procedures and deadlines;
Manage the presentation, circulation, filing and archiving of accounting and financial documents in conformity with FLAT procedures.
Open/close bank accounts on the authority of the General Delegate;
Oversee the management of bank accounts: follow transfers, check balances, check authorised visas;
Supervise the management of safes and cash: available amount, balance checks, security instructions;
Assess monthly cash-flow needs for projects and bases and communicate cash requests to the HQ;
Manage money transfers, bases cash-supply and amounts in circulation, whilst defining payment procedures (bank transfer, cheque, cash etc.)
- Commitment of expenditure:
Set up and formalise procedures for the commitment of expendiure, conform to ACTED procurement guidelines: collect visas of authorised staff members, set-up commitment ceiling in local currencies, define methods and timescales for payment according to local practices;
Ensure that procedures are adhered to in terms of contracts and payments;
Ensure that proofs of purchase are valid (contracts, orders, bills, inoices, delivery receipts etc);
2. Budget Management
- Ensure budget follow-up:
Develop tables necessary for financial monitoring and for budget follow up within the mission;
Analyse gaps between planned budgets and actual expenses;
Anticipate financial risks;
Calculate and supervise the monthly cost of each vehicle (fuel consumption, repairs) in coordination with Country Logistician;
Calcultate monthly communication costs of each base (phone, e-mail, Internet), in coordination with Country Logistician;
- Develop project budgets:
Develop budgets for project proposals according to project needs and Donor constraints;
Draft financial reports (mid-term and final) respecting contractual deadlines;
Guarantee the respect of Donor procedures for each financial contract.
3. Department Follow-up
- Team leadership:
Update the organigramme and ToRs of the finance department according to the mission development;
Oversee the team and undertake appraisals of directly supervised colleagues;
Ensure training and capacity building for finance team members in order to increase the level of technical ability and skills within the department;
- Internal Procedures and Information Flows;
Develop relevant management procedures within the team;
Improve information flows within the department and with other departments and projects
• Masters degree minimum in Finance or related area
• 3+ years of solid experience in financial management and monitoring systems, preferably of large development programs, possibly complemented by academic expertise
• Excellent financial and analytical skills
• Excellent communication and drafting skills for effective reporting on programme financial performance
• Ability to manage a financial/monitoring team and demonstrate leadership
• Ability to monitor and evaluate financial and monitoring skills of communities through capacity-building efforts
• Ability to operate in a cross-cultural environment requiring flexibility
• Familiarity with the aid system, and understanding of donor and governmental requirements;
• Prior knowledge of the region an asset
• Fluency in English required - ability to communicate in local languages an asset
• Ability to operate Microsoft Word, Excel and Project Management software
- Salary defined by the ACTED salary grid; educational level, expertise, hardship, security, and performance are considered for pay bonus
- Additional monthly living allowance
- Free food and lodging provided at the organisation’s guesthouse
- Transportation costs covered, including additional return ticket + 50 kg luggage allowance
- Provision of medical, life, and repatriation insurance + retirement package
VI. Submission of applications:
Please send, in English, your cover letter and CV to firstname.lastname@example.org with the job offer reference as object of your email.
Ref : CFM/JOR/RW
For more information, visit us athttp://www.acted.org
- Organization: ACTED - Agency for Technical Cooperation and Development
- Location: Amman
- Grade: Mid level
- Finance and Banking
- Management, Administration and Finance
- Administrative support
- Closing Date: 2015-11-15