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Administrative Officer

Dili | Timor-Leste

OBJECTIVES OF THE PROGRAMME : The objective of the Programme is to deliver WHO core functions at the country level, with particular focus of the Organization's directing and coordinating role for international work. Within this framework, activities include support to the Government in the formulation, implementation and evaluation of national health policies, strategies and plans, and development and management of WHO's technical cooperation programmes at the country level.The immediate unit objective is to facilitate programme delivery by providing timely administrative services to programme delivery collaborators, staff and consultants in all aspects of administrative and financial operations including budget and finance, human resources, fellowships, procurement, travel, ticketing and transportation, logistics, building management, safety and security of staff, GSM operations, telecommunications, publication dissemination, media, protocols and public relations. Further, to provide accurate guidance, information and practices which lead to full compliance and accountability with the Organization's established rules and regulations. Description of duties: Under the direct supervision of the WHO Representative, and the general guidance of the Director, Administration and Finance for the South-East Asia Region, the incumbent performs of the following duties :Administration(1) Directs, manages and advices staff in delivering a full range of administrative services in support of budget and finance, human resources, procurement, travel, ticketing and transportation, fellowships, building management, security of office premises and staff safety, telecommunications, information technology including GSM operations, and asset management;(2) Provides the WHO Representative, and other staff at WCO, field offices and Projects, authoritative advice and analysis on all areas of administration, including respect for WHO administrative and financial rules, policies and practices;(3) Provides analysis and advice to the WHO Representative and senior staff on management of Awards, Imprest accounts and handling of cash; oversees proper reconciliation and reporting of these functions;(4) Actively advises on procurement of services required for management of country office or for support of technical programs, participating in local contract committees and ensuring best value for money in procurement practices; (5) Facilitates team building, coordinates identification planning and implementation of Staff Development and Learning activities;(6) Assists the WR in establishing and maintaining an efficient and effective compliance programme within the Office, including heightened awareness of Standards of Conduct and Compliance requirements; Coordination(7) Represents WHO and participates actively in the UN Operations Management Team and other interagency meetings; shares relevant information with colleagues, and ensures implementation of decisions taken by the heads of the agencies; (8) Liaises with Government departments and other diplomatic missions to ensure timely approval of visas, work permits, VHF/HF radio licenses, vehicle imports, as well as issues of common interest;(9) Coordinates with the United Nations Department of Safety and Security (UNDSS) and SEARO focal point for Security, to ensure the Minimum Operating Security Standards (MOSS) compliance and timely reports of security related incidents; disseminate security and travel advisory and arrange security briefings and training of staff.;(10) Performs other duties as assigned. REQUIRED QUALIFICATIONS Education:Essential: University degree from a recognized institute in business/public administration, economics, or organizational development. Desirable: Training(s) in HR, accounting, finance, monitoring and evaluation. WHO only considers higher educational qualifications obtained from an accredited institution. The list can be accessed through this link: Skills: Functional Skills and Knowledge: Thorough knowledge of administrative, financial and management theories and principles, procedures and their application. Excellent negotiating skills. Ability to work under pressure in an independent manner with an inter-disciplinary team. Ability to manage teams. Ability to represent the Organization in dealing with Government, UN agencies and other development partners. Excellent inter-personal skills, tact and diplomacy. Ability to use MS office and enterprise-wide integrated administrative and program planning software.Comeptencies: 1. Teamwork2. Respecting and promoting individual and cultural differences3. Communication 4. Creating an empowering and motivating environment 5. Ensuring the effective use of resourcesOther Skills (e.g. IT):Proficiency in Microsoft Office suite and working knowledge of ERP applications. Experience: Essential: At least three years' experience in a range of administrative and financial services. Desirable: WHO/UN/healthcare Organization experience or working in a developing country or interaction with national authorities. Languages: Excellent knowledge of spoken and written English. Working language of local language an advantage. Additional Information: WHO's salaries are calculated in US dollars. They consist of a base salary and a post adjustment, which reflects the cost of living in a particular duty station and exchange rates. Other benefits include: 30 days annual leave, family allowance, home travel, education grant for dependent children, pension plan and medical insurance Please visit the following websites for detailed information on working with WHO: to learn more about WHO's operations Click on: Quick Links > Salary Scales > by date MobilityCandidates appointed to an international post with WHO are subject to mobility and may be assigned to any activity or duty station of the Organization throughout the world. Post Adjustment: 39 % of the above figure(s). This percentage is to be considered as indicative since variations may occur each month either upwards or downwards due to currency exchange rate fluctuations or inflation. This vacancy notice may be used to fill other similar positions at the same grade level. A written test and interviews may be used as a form of screening Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: The system provides instructions for online application procedures. All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement. WHO is committed to workforce diversity. Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted. Currently accepting applications
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
  • Organization: WHO - World Health Organization
  • Location: Dili | Timor-Leste
  • Grade: P-2, International Professional - Junior level
  • Occupational Groups:
    • Management, Administration and Finance
    • Management, Administration and Finance
  • Closing Date: 2015-11-29

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