Shelter Program Manager - Philippines
Guiuan | Manila
Position: Shelter Program Manager - Philippines
Contract duration: 12 Months (renewable)
Location: Guiuan, Eastern Samar
Starting Date: March 2016
I. Background on ACTED
Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential.
ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential.
We go the last kilometer: ACTED’s mission is to save lives and support people in meeting their needs in hard to reach areas. ACTED develops and implements programs that target the most vulnerable amongst populations that have suffered from conflict, natural disaster, or socio-economic hardship. ACTED’s approach looks beyond the immediate emergency towards opportunities for longer term livelihoods reconstruction and sustainable development.
With a budget of 164 million EUR in 2014, ACTED is active in 35 countries and implements more than 450 projects a year reaching over 8 million beneficiaries with 400 international staff and 4,300 national staff.
II. Country Profile
In response to the emergency in Philippines, Acted recruits.
III. Position Profile
Under the authority of the Country Representative and the Base Manager in Eastern Samar, the Shelter Project Manager holds the responsibility to plan, develop, implement, monitor and evaluate the assigned shelter project(s) in ACTED areas of intervention in Eastern Samar and Leyte Provinces. The Shelter Project Manager is tasked with effectively managing and reporting on the project(s) in line with the objectives, timeframe and budget. Provide technical support, leadership and strategic direction; meet quality standards in shelter delivery, liaise with other stakeholders and manage and train shelter staff.
The role of the Shelter Project Manager is to:
· Conceptualize, design, and develop shelter construction, sanitary facilities, other infrastructure, i.e. community centres to respond to populations needs.
· Develop strategies and initiatives to enhance and improve beneficiary selection processes.
· Line manage all shelter staff including foreman (s), monitors, mobilizers and ensure their facilitation and mentoring of program teams.
· Liaise with other external actors (local government, NGOs) on the field.
· Generate reports for donors and ACTED in the Philippines.
· Prepare and administer program budgets and evaluate financial program effectiveness.
A. Ensure external representation of ACTED in relevant sectors
-Representation vis-à-vis international and national NGOs/provincial/local authorities/donors
1) Participate in technical and sectoral meetings to ensure visibility amongst local authorities/other relevant stakeholders and pass relevant information to the Country Representative/Base Manager;
2) Participate in technical and sectoral meetings and working groups involving NGOs and UN Agencies (IOM, UN Habitat etc.) and all other inter-governmental institutions;
3) Contribute to the creation of reports, ensuring the quality and accuracy of technical information provided as well as the confidentiality of internal information as required;
4) Dealing with the LGU, NHA and DSWD about land acquisition and clearing of land (under NHA and LGU) responsibilities.
More generally, the Shelter Project Manager is expected to contribute to the creation of a positive image and overall credibility of ACTED, notably through the application of ACTED’s mandate, ethics, values and stand-point with regard to other actors.
B. Project Cycle Management
ü Project implementation:
Ø Plan the various stages of project implementation;
Ø Guide the implementation of the project and the methods of follow-up;
Ø Manage project finances, logistics and materials;
Ø Liaise with all internal and external counterparts of the project;
Ø Assess the activities undertaken and ensure efficient use of resources.
ü Project reporting requirements:
Ø Set up a clear timeline of reports to be submitted to project Donors;
Ø Draft narrative reports and contribute to the development of financial reports through regular budgetary follow up;
Ø Ensure adherence to FLAT procedures.
Ø More generally, communicate systematically to the Country Representative, Base Manager and PDO on project progress and planning.
C. Provide Relevant Technical Expertise
ü Ensure that technical quality and standards are considered during project implementation:
Ø Collect technical information and analyse associated opportunities and risks;
Ø Identify relevant technical authorities and partners, and maintain good working relationships with them.
ü Undertake quality control:
Ø Analyse technical added-value and project impact;
Ø Set up technical evaluation exercises during and following implementation.
ü Quality Management:
Ø Ensure shelter activities/project (s) are implemented in line with donor proposals and requirements and in accordance with ACTED, donor, country and international standards i.e. Sphere and HAP standards.
D. Oversee Programme Staff and Security
ü Guide and direct programme staff:
Ø Organise and lead project coordination meetings;
Ø Prepare and follow work plans with each project member;
Ø Ensure a positive working environment and good team dynamics (solve out potential conflicts);
Ø Adapt the organigram and ToRs of project personnel according to the project development;
Ø Undertake regular appraisals of directly supervised colleagues and pass appraisal forms to the Country Representative with recommendations (new position, changes to contract or salary etc.);
Ø Ensure a building of capacity amongst technical staff in the relevant sectors.
Ø Lead and manage the Shelter team,
ü Oversee staff security:
Ø Ensure that security procedures are respected by each member of the project team.
E. Identify Best Practices and Lessons Learned
ü Collect information and tools employed for project implementation;
Ø Draft documents detailing lessons learned and best practices identified during the project and share such documents with internal and external partners;
Ø Communicate such information to the Project Development Officer, Base Manager and Country Representative.
F. Oversee Reporting
ü Ensure that reporting deadlines are respected (HR/finance/Logistic) regarding the program,
ü Ensure the quality of reporting in terms of Program,
ü Prepare a weekly report to be sent to the Country Representative and Base Manager,
ü A university degree in architecture, engineering or related technical field, including a management degree
ü 3+ years of field experience in humanitarian relief and/or development programs focused on shelter construction and general infrastructure design and construction
ü Knowledge of program assessments, proposals and budgets
ü Ability to operate Microsoft Word, Excel and Project Management software require
ü Proven capabilities in leadership and management required
ü Excellent skills in written and spoken English
ü Strong negotiation and interpersonal skills, and flexibility in cultural and organizational terms
ü Ability to work well and punctually under pressure.
ü Salary defined by the ACTED salary grid; educational level, expertise, hardship, security, and performance are considered for pay bonus
ü Additional monthly living allowance 300$
ü Free food and lodging provided at the organisation’s guesthouse/or housing allowance (depending on contract length and country of assignment)
ü Transportation costs covered, including additional return ticket + luggage allowance
ü Provision of medical, life, and repatriation insurance + retirement package
- Organization: ACTED - Agency for Technical Cooperation and Development
- Location: Guiuan | Manila
- Grade: N/A - Level not specified
- Operations and Administrations
- Protection Officer (Refugee)
- Operations and Administrations
- Project and Programme Management
- Protection Officer (Refugee)
- Closing Date: 2015-12-20