A Health Program Manager in Iraqi Kurdistan
Bardarash | Baghdad
Première Urgence Internationale (PUI) is a non-governmental, non-profit, non-political and non-religious international aid organisation. Our teams are committed to supporting civilians’ victims of marginalization and exclusion, or hit by natural disasters, wars and economic collapses, by answering their fundamental needs. Our aim is to provide emergency relief to uprooted people in order to help them recover their dignity and regain self-sufficiency. PUI relies on 30 years of field experience in 50 countries in crisis, as well as on the complementarity of its medical and non-medical expertise, to adapt its programs to each context and to the real needs of the most vulnerable populations. The association leads in average 250 projects by year in the following sectors of intervention: food security, health, nutrition, construction and rehabilitation of infrastructures, water, sanitation, hygiene and economic recovery. PUI is providing assistance to around 3 million people in 20 countries – in Africa, Asia, Middle East, Caucasus and Europe.
Following the insurgency of the Islamic State (IS) into large areas of the provinces of Iraq and Syria, significant population movements were witnessed from the densely populated areas / major cities of Anbar, Ninewa and Salah Ah Din amongst other governorates. These displacements created a significant situation of concern as regards the humanitarian situation of the affected populations. There are now 2.2 million IDPs (Internal Displaced Persons) in Iraq, and 450,000 of them are living in Dohuk governorate, Kurdistan Region of Iraq (KRI). Response coordination mechanisms relevant to a Level 3 Emergency have been activated, and the revised Strategic Response Plan published.
Around 33% of IDPs in KRI are now housed in camps, though a significant number remain in inadequate shelters in non-camp situations. Construction of and service provision to camps remains a focus for the humanitarian community, as well as ensuring provision of services and shelter solutions to those living in informal settlements.
In addition there are also over 230,000 Syrian refugees in KRI, which further stretches government resources, in both camp and non-camp settings, and UNHCR remain the coordination body for the response to the Syrian refugee crisis. The context remains volatile, with ongoing clashes with IS around the limits of KRI. A potential offensive against IS-held Mosul could cause displacement of a further 1 million people towards KRI.
PUI's response to the crisis
PUI’s presence in Iraq since 1983 has spanned the sectors of health, WASH, protection, shelter, food security and livelihoods, through an integrated approach, in both urban and rural areas. Since 2009 the approach in Baghdad has been to improve access to water and sanitation, agricultural activities and livelihoods, improving social cohesion by also considering host population needs. With UNHCR, PUI are improving living conditions of urban households implementing community quick impact projects and creating job opportunities (training centers and Professional Tool Kits). In Najaf, PUI responds to the health and WASH needs of IDPs living in guesthouses on the Najaf-Kerbala route. In depth assessments of this community have been done and the proposed action will address some of the key problems found in protection, livelihoods and community cohesion, building on PUI’s experience in Baghdad through BPRM and UNHCR funded livelihoods and agricultural projects, with strong expertise having been built in vulnerability scoring and selection of beneficiary households.
As the situation in Syria deteriorated and increasing numbers of refugees fled to KRI. PUI carried out assessments in June and July 2013 and proposed an integrated health and WASH intervention in Dohuk Governorate, where the needs appeared to be the most relevant and the humanitarian coverage insufficient. In November 2013, PUI began work, providing health and WASH services in Syrian refugee camps.
In August 2014, in response to the sudden influx of IDPs from the internal conflict with Islamic State (IS) PUI launched an emergency health, WASH and NFI intervention in Dohuk, both in and outside of camps. In KRI, PUI are currently working in multiple camps (both refugee and IDP), as well as implementing health responses for non-camp populations of IDPs (mobile health teams) and refugees (outreach and educational services). In South/Central Iraq, PUI’s Baghdad projects focus on livelihoods, and in Najaf on health (mobile health team and surveillance/referral team).
PUI currently have operational bases in Najaf, Baghdad, Bardarash and Dohuk, and a coordination office in Erbil.
Regarding health, the main needs identified during the assessment are in the capacity support of DoH Dohuk in terms of HR, drugs and medical supplies, as well as improving quality of health services delivered as they are absorbing Primary Health Care Centers (PHCCs) that was previously under DoH Mosul supervision inside the Disputed Internal Territories (DITs): Sinjar, Telafar, TilKaif, Shikhan and AL-Hamdaniyyeh. Assessments done in IDP communities around Dohuk have highlighted gaps in reproductive health, protection and psychosocial wellbeing.
The PUI response strategy in the health sector is:
- Decrease the pressure on DoH Dohuk in supply and management of in-camp PHCCs
- Strengthen PUI capacity of health response in case of any influx of IDPs (or if the situation gets worse.
- Develop PUI positioning outside camps, based on the promotion of an integrated approach.
- Improve outreach and referral for vulnerable individuals, including health promotion and preventive services in responses
The influx of IDPs and Refugees into Dohuk Governorate has decreased, but not stopped. The situation in the region as a whole is still highly volatile and more displacement is expected within the next 6 months. An offence against IS in Mosul will create large scale displacement, however the Governorates ability to cope with additional influxes is reduced due to the already high strain on services. PUI are positioned to increase services in health to rural areas hosting IDPs, and to support in both health and WASH in new camps that are being considered by Governorates and the UN. PUI is uniquely placed, by having a base in Bardarash, to respond to the changing context and front line.
As part of our activities in Iraq, we are looking for a Health Program Manager
The Health Project Manager supervises the implementation of health activities linked with IDPs crisis i.e to deliver quality primary health care services to Internal Displaced People, from Ninewa governorate, in Bardarash Camp, affected by the on-going conflict in Iraq.
1. ENSURE IMPLEMENTATION AND MONITORING OF MEDICAL PROGRAM/S
He/She ensures that beneficiaries and local populations understand the project objectives and participate actively in their implementation.
He/She plans activities and ensures that activity timelines are met. In the event of serious delays in project implementation, he/she immediately informs his/her supervisor and proposes solutions to remedy the situation.
He/She works in close collaboration with the Medical coordinator (and Program Coordinator) on the health strategy for projects, the quality of activities, the technical choices to be made, and reporting obligations.
He/She ensures the proper functioning of health programs falling under his/her responsibility, and ensures compliance with goals defined in the project proposal/s. Notably, with the support of the M&E Officer, he/she tracks the performance indicators defined, reports on progress to his/her immediate supervisor, signals any difficulties encountered in project implementation, and proposes improvements or reorganization on an as needs basis.
He/She ensures follow-up and analysis of epidemiological data, in collaboration with the Medical coordinator (and Program Coordinator).
He/She undertakes needs assessments of programs in relation to medical equipment, medications and medical consumables;
He/She ensures the implementation of monitoring and/ or evaluations, according to the defined needs of the project/s. He/She undertakes analyses and transmits the data collected to his/her immediate supervisor, and to the Medical coordinator (and Program Coordinator). Depending on the needs of the projects and/or the data collected, he/she produces and disseminates reports of the monitoring and evaluation exercises to the relevant people.
He/She ensures proper archiving of all the documents, tools and training materials produced in the context of project/s and ensures the availability of the verification sources mentioned in the proposals.
He/She transmits the internal and external reports to his/her immediate supervisor and to the Medical coordinator (and Program Coordinator) while making sure to meet the internal deadlines for endorsement (Situation Report) and the external contractual deadlines (project reports). He/she contributes to the monthly report of the mission and to the quarterly report of medical activities to be transmitted to the Medical Department.
He/She must guarantee the appropriateness of programs and their respect for the health policy and framework of operations of PUI. He/she submits any requests for advancement into new medical activities to the Programs Coordinator or to the Medical Department at Headquarters.
2. SUPERVISE THE MEDICAL TEAM AND COMMUNITY HEALTH WORKERS
He/She familiarizes himself/herself with the Internal Rules of Procedure of PUI for the mission, and ensures that they are known and respected by the team.
He/She prepares job profiles for members of the team, has them endorsed by the Field Coordinator, and participates actively in the hiring process (interviewing, testing, etc), as well as in any decisions related to the termination of employment contracts of team members.
He/She ensures that each person is subject to a written evaluation at least once per contract period and per year, and at a minimum before leaving office.
He/She creates coordination mechanisms specific to the team, and ensures proper management of all the medical staff and CHWs.
He/She identifies the training needs of the team and addresses them (organizational and medical support, methodology, organization of training sessions…).
He/She constructs the organizational chart of the team, and has it endorsed by the Field Coordinator.
He/She ensures technical supervision of the medical staff, and provides advice/guidance to improve the practices.
3. ENSURE LOGISTICAL AND ADMINISTRATIVE SUPPORT FOR MEDICAL PROGRAMS
He/She addresses his/her needs for medications, medical consumables and equipment to the Field Coordinator, and in line with available budgets. He/she takes into account the time and logistical constraints of the mission, as well as the purchasing rules specific to the programs, in order to ensure that his/her requests are realistic in light of procurement timelines. He/She contributes to the analysis of supplier of bids for purchases with highly technical specifications.
He/She participates actively in the preparation of calls for tender, as the case may be, in collaboration with the logistic manager of the base, the Logistics Coordinator and the procurement officer at Headquarters.
In coordination with the logistics department, he/she ensures, appropriate storage of medications, medical consumables or equipment specific to his/her programs.
He/She communicates to the Logistic manager on a weekly basis his/her needs related to vehicles and communication equipment for the implementation of program/s.
In coordination with the Logistic manager, he/she organizes the logistical components of his/her programs (delivery, distribution, on-site storage, etc).
On a monthly basis he/she provides the Administrator with all information necessary for the development of cash flow estimates specific to his/her program(s).
He/She ensures that the monthly budget tracking of the program(s) falling under his/her responsibility is up-to-date, participates in analyses, detects possible anomalies, and proposes adjustments.
He/She ensures that HR documents (attendance sheet, leave request, etc) are communicated to the Administrative Manager on time
4. ENSURE THE REPRESENTATION OF PUI BEFORE HEALTHCARE PROVIDERS
He/She represents the association before local actors involved in the implementation of medical programs, and ensures that good relations are maintained with each of them, (consistent with the principles of neutrality and independence of PUI).
When necessary, he/she participates in Health Cluster meetings and reports on highlights to the Medical Coordinator and Field Coordinator. He/she also participates in other coordination meetings, representing PUI at both camp and regional level.
In the event of visits from Donors, he/she participates actively in the preparation and the smooth organization of the visit.
5. ENSURE THE SAFETY OF PROPERTY AND PEOPLE
He/She ensures that the safety plan is known by the team falling under his/her responsibility, and that safety rules are respected.
He/She contributes to data collection on safety issues in his/her field of operations and disseminates them to the Field Coordinator regularly or on an ad-hoc basis if urgent.
He/She must ensure that project/s, methodologies, or selection criteria do not place beneficiaries, PUI staff or any other persons in harm’s way. He/she alerts the Head of Mission without delay, in case of impending danger to teams or beneficiaries.
He/She ensures that members of his/her team and daily paid workers as the case may be, are provided with safety gear adapted to their activities (for example: PEP kits[post-exposure treatment kits], gloves…).
6. CONTRIBUTE TO THE DEVELOPOMENT OF NEW PROPOSALS
He/She participates in identifying health-related needs in coordination with the Medical coordinator (and Program Coordinator).
In the context of identifying new operations, he/she contributes to the preparation of project proposals for the Health sector.
He/She participates in the strategy development of the mission.
Or Residency in Medicine
Humanitarian and international experience
Good writing skills
Knowledge of Project Management
Knowledge of procedures: institutional donors (OFDA, ECHO, AAP, UN agencies…)
Arabic, Kurdish and French are desirable
Employed with a Fixed-Term Contract (12 months)
Monthly gross income: from 1 650 up to 1 980 Euros depending on the experience in International Solidarity + 50 Euros per semester seniority with PUI
Cost covered: Round-trip transportation to and from home / mission, visas, vaccines…
Insurance including medical coverage and complementary healthcare, 24/24 assistance and repatriation
Housing in collective accommodation
Daily living Expenses (« Per diem ») of 600 Euros
Break Policy : 5 working days at 3 and 9 months + break allowance (600€)
Paid Leaves Policy : 5 weeks of paid leaves per year + return ticket every 6 months
Please send your application (Resume + Cover Letter) to William Mc Cready, Human Resources Officer for Expatriates, at email@example.com, with the following subject "Health PM - Iraq"
- Organization: PU-AMI - Première Urgence Aide Médicale Internationale
- Location: Bardarash | Baghdad
- Grade: Junior
- Health service
- Management, Administration and Finance
- Sexual and reproductive health
- Closing Date: 2015-12-31