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DIRECTOR, Executive Management

Vienna (Austria)

Executive Management is the corporate engine that binds the Centre together, builds management cohesion, collegiality and cooperation. Key executive management processes are decision-making, information dissemination, intelligence-gathering, and organizational development and learning, and change management. Executive Management includes certain organizational functions that need to be independent of the departments. Executive Management facilitates and supports the Senior Leadership Team and any other management bodies. Finally, Executive Management ensures that the Secretary General, the Deputy Secretary General and the Director General receive all the support they require in the exercise of their responsibilities. 

The Director, Executive Management Office supports the Secretary General, the Deputy Secretary General and the Director General in ensuring the effective executive management of the Centre.  The Director has substantive responsibility for strategic planning in the Centre. 


  • Under the supervision and guidance of the Director General, the incumbent directs and manages the Executive Management Office, ensuring overall coordination of the substantive support to the Director General in the implementation of his/her mandate on behalf of the Secretary General;
  • Develops effective and efficient processes and tools for key executive management processes, particularly decision-making; ensures that the SLT and the Director General have all the necessary background information and ensures disciplined follow-up of decisions;
  • Organizes and supports the meetings of the SLT and other management bodies, ensuring that all component of effective meetings (agendas, documentation, action minutes) are in place;
  • Ensures that the Secretary General, the Deputy Secretary General and the Director General have the necessary support in the exercise of their functions, provides the Director General and the Senior Leadership Team with advice on strategies and policies; identifies opportunities for synergies across the Centre and works closely with the Senior Leadership Team to promote cohesion and cooperation;
  • Leads the organizational development and change management processes under the authority of the Director General;
  • Supervises the monitoring and evaluation function and supports efforts to integrate monitoring and evaluation into all programmes and activities of the Centre;
  • Oversees the collaboration with KAICIID’s partners and provides guidance to partnership function, ensures that partnerships is thoroughly integrated into the work of the Centre;
  • Supervises the governing bodies support function, oversees the preparation of the governing bodies meetings, ensuring appropriate documentation is prepared in a timely manner, and supports the Director General in his responsibility for interacting with the governing bodies;
  • Manages the correspondence of the Director General and coordinates follow-up across the Centre, ensures required information is provided and background papers are prepared; ensures appropriate archiving and record keeping of the documentation important for the institutional memory of the Centre;
  • Formulates and implements the work programme of the Executive Management determining priorities and monitoring progress; oversees the management and organization of the office, including preparation of the budget and processing of human resources matters;
  • Ensures appropriate distribution of work and presence of the assistants, coaches and guides all staff under his/her direct supervision;
  • Uses strong relationship and results approach to ensure that the Centre functions as one in the pursuit of the KAICIID strategy. Through leadership, influencing and role modeling, ensures adequate planning and adherence to the Centre’s regulations, rules, policies, and procedures. Ensures that KAICIID model of dialogue and core values and competencies are embraced and followed, thus contributing to an internally healthy organization as well as an effective and relevant one;
  • As a team leader, inspires, coaches and supports staff to perform in accordance with the highest standards;
  • Undertakes any other assignments as requested.


  • Advanced university degree in management, business administration, international relations, or other related field
  • A minimum of twelve years of progressively responsible professional experience in international affairs and/or management in a politically sensitive environment, including several years at the international level, preferably within an inter-governmental organization
  • Experience in the coordination of the activities of high-level officials and the provision of strategic policy advice to senior-level officials on a range of managerial and political questions is required
  • Experience in intergovernmental or international organizations highly desirable;
  • Experience with and knowledge of interreligious dialogue desirable
  • Knowledge and understanding of the host country political structure, culture and protocols
  • Extraordinary conceptual and analytical capability, curiosity, strategic thinking, and the ability to rapidly learn and apply new concepts
  • Excellent interpersonal skills with ability to interact independently with religious leaders as well as with senior government officials
  • Excellent writing, drafting and editing skills
  • Commitment to sharing information, contributing to the learning and development of the Centre
  • Capacity to take sound decisions, ability to advocate and provide policy advice, ability to lead teams
  • Conflict resolution skills
  • Commitment to highest ethical standards and human rights 

English proficiency (written and spoken), good command of Arabic desirable, knowledge of any other major languages desirable.

Vienna, Austria 

KAICIID offers an attractive compensation package, depending on selected candidate´s experience.

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

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  • Organization: KAICIID
  • Location: Vienna (Austria)
  • Grade: Senior
  • Occupational Groups:
    • Management, Administration and Finance
  • Closing Date: 2016-01-10

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