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PARTNERSHIP ADVISER, Executive Management

Vienna (Austria)


Executive Management is the corporate engine that binds the Centre together, builds management cohesion, collegiality and cooperation. Key executive management processes are decision-making, information dissemination, intelligence-gathering, and organizational development and learning, and change management. Executive Management includes certain organizational functions that need to be independent of the Departments. Executive Management facilitates and supports the Senior Leadership Team and any other management bodies. Finally, Executive Management ensures that the Secretary General, the Deputy Secretary General and the Director General receive all the support they require in the exercise of their responsibilities. 


The Partnership Adviser supports the Director General, Deputy Secretary General, and Directors in their efforts to build and manage effective partnerships. Currently there are three different partnership arrangements. One is with organizations that share KAICIID values and objectives and wish to cooperate with KAICIID in the long term. The second is with organizations with whom KAICIID wishes to work on co-financed programmes and the third one is with sub-contracted partners who carry out a KAICIID activity.


  • Develops the draft partnerships strategy, policy, procedures and templates for review by the Senior Leadership Team and approval by the Director General, and update as necessary;
  • Supports the Deputy Secretary General in his/her external relations role, advising on the opportunities for developing institutional and strategic partnerships, assisting in the development of working relations and supporting the transition when responsibility is handed over by the Deputy Secretary General to the relevant Director for the development of operational partnerships;
  • Maintains regular contacts with institutional partnerships in the situations where there is no senior manager responsible, shares relevant information about KAICIID’s programmes and activities, builds contacts between the partner and KAICIID Departments and identifies any sensitive issues that may require the intervention of the Deputy Secretary General or the Director General;
  • Advises the Programme and Communications Directors and their teams on how best to develop, manage and evaluate partnerships and supports them throughout, in particular by assisting them to identify, negotiate and resolve relationship and operational issues;
  • Provides briefing materials and background reading on the current thinking on partnerships in general and partnerships in inter-religious dialogue in particular;
  • In close cooperation with the Monitoring, Evaluation and Learning Manager, develops internal papers on lessons learned from KAICIID partnerships;
  • In close cooperation with the Legal Adviser, reviews all informal and formal partnership agreements before they are finalized and submitted for approval and advises the relevant Directors and, if necessary, the Director, Executive Management of any contractual concerns; Maintains a register of all partnerships, monitors the implementation process, and alerts managers where there are concerns;
  • Looks for synergies across all partnerships established in the Centre, and advises managers on how they can work together across organizational boundaries with individual partners or, for example, where KAICIID might consider helping to build coalitions to work with us;
  • Reviews new strategies and operational plans to help ensure that the partnership perspective is fully developed and opportunities are identified;
  • Undertakes any other assignments as requested.


  • Advanced university degree in international relations, political or social sciences, law, economics, public policy, business administration, or related field
  • A minimum of eight years of progressively responsible experience in international relations, development, or international crisis management at the national and international levels
  • Significant experience in policy and inter-agency coordination work as well
  • In-depth understanding of issues of fragility and conflict and the role of international institutions in these settings;
  • Excellent writing, drafting and editing skills
  • Proven cooperative and senior-level support skills
  • Outstanding interpersonal and communication skills
  • Commitment to sharing information, contributing to the learning and development of the Centre
  • Commitment to highest ethical standards and human rights

English proficiency (written and spoken), knowledge of any other major languages desirable

Vienna, Austria

KAICIID offers an attractive compensation package, depending on selected candidate´s experience.

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

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  • Organization: KAICIID
  • Location: Vienna (Austria)
  • Grade: Mid/Senior - Internationally recruited position - Mid/Senior level
  • Occupational Groups:
    • Operations and Administrations
    • External Relations, Partnerships and Resource mobilization
    • Operations and Administrations
  • Closing Date: 2016-01-10

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