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Specialist, World Food Program Award Management

Washington D.C

The Specialist, WFP Award Management, manages the proposal and agreement process for Save the Children’s food assistance and cash and voucher programs funded by UN’s World Food Programme. Responsibilities include overseeing the submission, tracking and approval of relevant award documentation into the SCUS and SCI online award management systems. The Specialist is also responsible for tracking of and assisting with reporting requirements and inputting information into various account tracking and management tools. While the day-to-day responsibilities of the Specialist will be on management of WFP awards, the position may also include visits to country offices to support WFP program implementation and deployment to humanitarian emergencies to provide support in WFP proposal development and program implementation.

Essential Duties, Responsibilities and Impact

Manage WFP proposal development/review and Field Level Agreement (FLA) review/approval processes (40%):

  • Conduct proposal development and review

  • Coordinate and consolidate Technical Assistance, Finance and Contracts and Grants inputs and approvals for proposals

  • Review and provide input into FLAs and amendments

  • Track and facilitate approvals for FLAs and amendments

Oversee the submission, tracking and approval of proposals, agreements and fund summaries in SCUS and Save the Children International (SCI) online award management systems (40%):

  • Prepare, review, and ensure the posting of relevant WFP documentation on relevant internal systems, including budgets, agreements, fund summaries, and amendments

  • Coordinate with the Food Operations Technical Unit (FOTU) and finance teams in the tracking and reporting of food commodities and cash and voucher programs in portfolio

Provide input into WFP reporting and account tracking and management tools (10%):

  • Track WFP reporting requirements and assist COs in report reviews prior to submission to donor

  • Update WFP account tracking and management tools

  • Provide input into various WFP account presentations and reporting formats

  • Track against agreement budgets and Budget versus Actual (BvA) Analysis for projects in portfolio

Respond to critical WFP account management needs and emergencies (10%):

  • Deploy to existing WFP programs to provide technical support and account management guidance

  • Deploy in emergencies to assist COs in rapid assessments and WFP program development

Required Background and Experience, Skills and Behaviors


  • BA/BS in Humanitarian/International Affairs, Business Administration or related field

  • 3-5 years program and grant management experience in humanitarian/international development contexts

  • Experience in proposal development, project management and budgeting

  • Excellent inter-personal skills with the ability to work within large and diverse teams in frequently stressful environments

  • Ability to manage a complex and varied workload, while adhering to tight deadlines

  • Proficiency in MS Office suite and ability to master new systems

  • Excellent written and spoken English skills

  • Willingness and ability to travel as required


  • Advanced degree

  • Language skills in French and/or Arabic

  • Experience with WFP or similar food programming, including cash and voucher programming

  • Experience with a range of assessment techniques

  • Experience with large, international NGO

*Save the Children is the leading independent organization for children in need, with programs in over 120 countries, including the United States. We aim to inspire breakthroughs in the way the world treats children, and to achieve immediate and lasting change in their lives by improving their health, education and economic opportunities. In times of acute crisis, we mobilize rapid assistance to help children recover from the effects of war, conflict and natural disasters. Each year, we and our partners reach millions of children in communities around the world. Our dedicated and diverse staff work hard to improve the well-being of children everywhere.*

Save the Children is committed to conducting its programs in a manner that is safe for the children it serves and helping protect the children with whom Save the Children is in contact. As a humanitarian agency, Save the Children is obliged to create and maintain an environment that aims to prevent the sexual exploitation and abuse of children and promote the implementation of its child safeguarding policy. All representatives of Save the Children – employees, volunteers, interns, consultants, Board members and others who work with children on Save the Children’s behalf – are expected to conduct themselves in a manner consistent with this commitment and obligation.

*Save the Children provides an attractive benefits package including competitive salaries, a matching retirement plan, health and welfare benefits, life insurance, an employee assistance program, generous time off and much more. We provide equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. Save the Children complies with all applicable laws*

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

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  • Organization: Save the Children
  • Location: Washington D.C
  • Grade: Mid level
  • Occupational Groups:
    • Nutrition
    • Management, Administration and Finance
  • Closing Date: 2016-01-31

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