Administration/Human Resource officer
MISSIONS AND ACTIVITIES
Objective 1 : Keep the base’s advance cash :
Check the vouchers for advances made the day before and request missing invoices from advance requesters ;
Check the information on the invoices and determine missing invoices ;
Codify the invoices and enter them in the ledger and the accounting software ;
File original invoices ;
Check the consistency between computer and physical cash balances.
Objective 2 : Check compliance with purchasing procedures :
Comply with purchasing procedures when remitting advances ;
Inform the logistics department of purchasing procedures and of data required on the invoices.
Objective 3 : Manage the accounting and administrative document sorting :
Sort accounting documents ;
Sort rental contracts (leases, vehicles, etc.).
Objective 4 : Carry out the monthly cash forecast :
Collect financial information from project managers ;
Prepare the monthly cash forecast and send to the capital city Administrator.
Objective 5 : Follow up on the base’s human resources administratively :
Update the database on staff ;
Prepare employment contracts ;
Monitor salary advances ;
Sort all documents in the domestic employees’ individual files and check that all files are complete.
Objective 6 : Manage domestic employee’s social insurance :
Register new employees and their legal successors ;
Prepare and make monthly contribution payments ;
Prepare declarations of work accidents and follow the necessary procedures in the event of death or to end a contract ;
Ensure contacts with local partners (insurance, social security, pension fund).
Objective 7 : Assist in the administrative aspects of recruitment :
Write job offers ;
Ensure contacts with local employment organisations (employment office, etc.) ;
Organise the recruitment process in co-operation with the job seeker : schedule appointments, tests, replies ;
Greet and inform new employees of administrative issues and human resources.
Diploma / Level of studies : Accountant’s assistant or administration diploma and professional experience
Required skills :Professionalism – Good organizer – Sense of confidentiality – Computer skills – Good knowledge of English or French
Please send your updated CV and a cover letter to : firstname.lastname@example.org by 5th January 2016 indicating (HR/Admin Officer)