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Administration/Human Resource officer

Amman (Jordan)

MISSIONS AND ACTIVITIES

Objective 1 : Keep the base’s advance cash :

Activities:

  • Check the vouchers for advances made the day before and request missing invoices from advance requesters ;

  • Check the information on the invoices and determine missing invoices ;

  • Codify the invoices and enter them in the ledger and the accounting software ;

  • File original invoices ;

  • Check the consistency between computer and physical cash balances.

Objective 2 : Check compliance with purchasing procedures :

Activities :

  • Comply with purchasing procedures when remitting advances ;

  • Inform the logistics department of purchasing procedures and of data required on the invoices.

Objective 3 : Manage the accounting and administrative document sorting :

Activities :

  • Sort accounting documents ;

  • Sort rental contracts (leases, vehicles, etc.).

Objective 4 : Carry out the monthly cash forecast :

Activities :

  • Collect financial information from project managers ;

  • Prepare the monthly cash forecast and send to the capital city Administrator.

Objective 5 : Follow up on the base’s human resources administratively :

Activities :

  • Update the database on staff ;

  • Prepare employment contracts ;

  • Monitor salary advances ;

  • Sort all documents in the domestic employees’ individual files and check that all files are complete.

Objective 6 : Manage domestic employee’s social insurance :

Activities :

  • Register new employees and their legal successors ;

  • Prepare and make monthly contribution payments ;

  • Prepare declarations of work accidents and follow the necessary procedures in the event of death or to end a contract ;

  • Ensure contacts with local partners (insurance, social security, pension fund).

Objective 7 : Assist in the administrative aspects of recruitment :

Activities :

  • Write job offers ;

  • Ensure contacts with local employment organisations (employment office, etc.) ;

  • Organise the recruitment process in co-operation with the job seeker : schedule appointments, tests, replies ;

Greet and inform new employees of administrative issues and human resources.

KNOWLEDGE/SKILLS/BEHAVIOR

Diploma / Level of studies : Accountant’s assistant or administration diploma and professional experience

Required skills :Professionalism – Good organizer – Sense of confidentiality – Computer skills – Good knowledge of English or French

Please send your updated CV and a cover letter to : recrut.sifjordan@gmail.com by 5th January 2016 indicating (HR/Admin Officer)

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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  • Organization: Secours Islamique
  • Location: Amman (Jordan)
  • Grade: Junior
  • Occupational Groups:
    • Management, Administration and Finance
  • Closing Date: 2016-01-05

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