Senior Project Development Officer

Dushanbe

Department: Programme
Position: Senior Project Development Officer
Contract duration: 6 months, renewable
Location: Dushanbe, Tajikistan
Starting Date: ASAP
I. Background on ACTED

Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential.

ACTED endeavours to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential.

We go the last kilometre: ACTED’s mission is to save lives and support people in meeting their needs in hard to reach areas. ACTED develops and implements programs that target the most vulnerable amongst populations that have suffered from conflict, natural disaster, or socio-economic hardship. ACTED’s approach looks beyond the immediate emergency towards opportunities for longer term livelihoods reconstruction and sustainable development.

With a budget of 164 million EUR in 2014, ACTED is active in 35 countries and implements more than 450 projects a year reaching over 8 million beneficiaries with 400 international staff and 4,300 national staff.

II. Country Profile

Capital Office: Dushanbe
On-going Projects: 27 (2014)
Budget: 850k euros (2014)
National staff: 67 (2014)

ACTED has been operating in Tajikistan since 1996, taking a multi-sector and multidisciplinary approach to social and economic development, and tailoring its responses to the needs of local populations. Over the past 17 years, ACTED in Tajikistan has implemented many projects funded by the Asian Development Bank, UN agencies (especially in collaboration with UNHCR, UNICEF and UNDP), the European Commission, the EBRD, USAID, DFID, the Swiss Development Cooperation and the World Bank. ACTED’s programmes in Tajikistan reflect the nexus between emergency relief and development which has seen the organization adopt a long term approach towards the development of the country. ACTED’s strategy is aimed at contributing to the eradication of poverty by facilitating equitable proper economic growth and decentralized development management, whilst also promoting environmental sustainability.

ACTED’s 2012-2014 strategy in Tajikistan was focused on three interconnected pillars:

  • Rural Economic Development
  • Local Governance
  • Disaster Risk Reduction.

Several themes crosscut ACTED’s interventions and are crucial elements in its country strategy:

  • Building capacities and competencies at the local level through community-based and community-led initiatives;
  • Promoting dialogue and platforms between all relevant stakeholders, including communities, governmental structures, and line ministries;
  • Supporting sustainability of development through cost-effective and locally “owned” projects.

In line with ACTED strategy in Tajikistan, ACTED strongly believes that local governance initiatives, combined with a focus on effective water and natural resource management holds potential in terms of contributing most effectively towards long term development in Tajikistan.

III. Job Profile

The Senior Project Development Officer is in charge of contributing to the following activities:

  1. Project Cycle Management and Reporting

  2. Facilitate the development and implementation of project cycle management;

  3. Liaise regularly with Area Coordinators, Programme Managers and technical staff to ensure solid knowledge and follow up on project implementation and the production of quality reports across areas and across Donors;

  4. Ensure that reporting and contractual requirements are met and that donor reports reflect the progress and status of projects in a transparent, timely and professional manner.

  5. Ensure in particular that reporting guidelines, formats, philosophy, deadlines for each project and donor are communicated clearly and standardized across the country for new and on-going projects

  6. Follow up the implementation of the Project Management framework (PMF, ACTED PCM Tool) for assigned projects

  7. Keep track of assigned projects and programmes monitoring and evaluation schedules and workplans with field staff to design and implement monitoring and evaluation procedures;

  8. Work in close relation with AME Department to develop and incorporate more solid monitoring and evaluation components in reports;

  9. Work in close relation with Finance Department and ACTED HQ to ensure greater coherence between financial and narrative reports, and ensure steady cash inflow based on the timeliness and quality of report submissions.

  10. Information System

  11. Work with all departments to follow up project and programmes databases incl. work on the nomenclature used (official names etc.);

  12. Ensure that appraisal, monitoring and evaluation and donor reports are made useful for fundraising and proposal development strategy and add on to the general base of field knowledge in the country;

  13. Contribute to develop the Resource Centre in capital office, update it regularly with appropriate and relevant external and internal resources.

  14. Diffuse information to other internal stakeholders

  15. Ensure that all meetings are held and documented (monthly management meetings, capital coordination meetings, area coordination meetings, weekly base meetings, quarterly country coordination meetings);

  16. Follow-up meetings at the field level and/or in the capital, between area, base and sub base offices;

  17. Draft and / or supervise agenda and minutes of country-wide meetings.

  18. Proposal Development, External Relations and Donor Strategy

  19. Participate in and contribute to defining and formalising an ACTED strategy in the area.

  20. Update on a weekly and monthly basis the external relations database (donor follow up), which documents the latest negotiations and proposal possibilities with a number of key donors;

  21. Update monthly the reporting follow up and ensure smooth and regular communication with ACTED HQ Project Development Department.

  22. Mobilise Area Coordinators, Programme Managers and technical staff to ensure that proposals are developed in a cohesive and professional manner and in line with ACTED country strategy and donor requirements;

  23. Act as point of contact for all Donor communication, including the organisation of and hosting of Donor visits in the field.

  24. Liaise with national authorities on a regular basis to ensure that ACTED is in regular coordination and complies with their requirements.

  25. Address ad hoc donor requests in liaison with the regional director

  26. Take the lead in the development, drafting and consolidation of project proposals and fundraising documents in liaison with ACTED HQ Project Development Department and other stakeholders

  27. External Communication

  28. Define the main target groups, activities, resources and partnerships needed;

  29. Ensure continuum of PR activities, including formal presentations, engaging media for coverage on success stories, updating project-specific and regional fact sheets, and documenting publications featuring ACTED in the media ;

  30. Provide ACTED Global with full information on projects whenever needed.

  31. Participate in ACTED Global communication strategy by providing regular informal updates on projects, by sending pictures and articles on projects progress and/or specific events for ACTED Newsletter and Annual Report.

IV. Qualifications

  • Postgraduate diploma in Journalism, International Relations or a relevant field
  • Previous related work experience, preferably in the humanitarian field w/knowledge of donor relations
  • Advanced proficiency in written and spoken English
  • Excellent writing and communication skills
  • Ability to work efficiently under pressure

V. Conditions

• Salary defined by the ACTED salary grid; educational level, expertise, hardship, security, and performance are considered for pay bonus
• Additional monthly living allowance
• Free food and lodging provided at the organisation’s guesthouse/or housing allowance (depending on contract length and country of assignment)
• Transportation costs covered, including additional return ticket + luggage allowance
• Provision of medical, life, and repatriation insurance + retirement package

VI. Submission of applications:

Please send, in English, your cover letter, CV, and three references to jobs@acted.org
Ref : SPDO/TAJ/SA

For more information, visit us at http://www.acted.org

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
Apply
Or send your application directly to mailto:jobs@acted.org.
  • Organization: ACTED - Agency for Technical Cooperation and Development
  • Location: Dushanbe
  • Grade: N/A - Level not specified
  • Occupational Groups:
    • Management, Administration and Finance
    • Public Administration - Restructuring
  • Closing Date: 2016-02-28

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