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Country Financial Controller - Turkey / Syria

Damascus | Ankara (Syria)

Reference:

DK/TUR/CFC

Country:

Turkey/Syria

Job Title:

Country Financial Controller (CFC)

Contract Grade: C

Contract Length: 1 year with expectation of extension

New Post or Replacement: Replacement

Accompanied / Unaccompanied: Unaccompanied

Exact Job Location: Turkey

Reports To: Country Director

Responsible For: Finance Manager

Liaises With: HQ Finance team, Desk Officer, Programmes Director, Programme Coordinators, Administrative staff, including HR, Logistics and IT functions also external liaison with 3rd party accountants and auditors

Job Purpose: The Country Financial Controller is responsible to manage all aspects of the finance function of the Concern Worldwide Turkey country programme so that we achieve our objectives in line with Concern Worldwide’s policies, procedures and standards. The CFC will also be required to follow the host government policies and reporting requirement and contribute in the organisational systems development.

Main Duties and Responsibilities:

Financial System

  • Ensure that country financial management systems & records are adequate in order to identify and protect the assets and interest of the organization.

  • Ensure that the systems in place, enhance, as far as possible, the efficiency and effectiveness of the manner in which assets are utilized

  • Ensure that the global accounting package is maintained in a proper manner, and utilized in an appropriate & effective manner.

  • Establish and maintain a donor financial management system in order to optimize funding and to ensure efficient and accurate reporting to donors.

  • Ensure adequate controls over cash and bank management are constantly monitored and updated to minimize the risk of fraud or misappropriation.

  • Undertake regular field visits in order to assess the financial systems in place and implement improvements wherever needed.

  • Closely monitor all financial activities, and keep the CD/Country Management Team advised of all situations which have the potential for a negative impact on internal controls or financial management performance.

  • Undertake financial assessments and evaluation of partners, in line with Concern’s standard financial procedures.

  • Participate in the review, monitoring and capacity building of partners.

  • Ensure that partner finance reports are thoroughly reviewed in coordination with the respective Programme staff.

Financial Control

  • Maintain an effective and efficient system of internal controls which comply with Concern Worldwide’s financial guidelines.

  • Review existing systems on an on-going basis in order to develop and improve internal controls, in compliance with Concern’s policies and procedures.

  • Ensure that all financial records and accounts are compiled timely, accurately and in line with international accounting standards and donor regulations.

  • Ensure that the country financial operations comply with legal and statutory requirements e.g. audit and financial reporting to all relevant national authorities.

  • Ensure that country management prepares the annual and revised Country budget and donor budgets, as accurately as possible.

  • Keep up to date with donor regulations and ensure that all controls are in place to meet donor compliance.

  • Ensure internal and external audits are carried out as per Concern requirements; support Country Director to prepare management response; ensure all agreed remedial actions are undertaken in timely manner.

  • Undergo regular and random checks for compliance and investigations of anomalies against high risk areas within the operations

Financial Reporting

  • Ensure timely and accurate preparation of monthly management accounts for budget-holders and Country Management to ensure that they can monitor the budget utilization and take appropriate action on any significant variances.

  • Ensure timely and accurate preparation of quarterly financial reports for Dublin (Financial Reporting Pack (FRP))

  • Ensure timely and accurate preparation of reports for external donors and the government.

  • Reconcile all balance sheet items on a quarterly basis, in accordance with Concern Worldwide policies and procedures

  • Finalise year end accounts for external auditor and provide any ad-hoc year reports for Dublin

  • Provide financial analysis where necessary especially on maximizing available funds and advice to CD.

Team Management and Capacity Building

  • Train and develop the capacity of the local finance team to ensure that a good standard of financial management is maintained

  • Undertake financial training of budget-holders, to assist them in enforcing financial controls and making decisions based on financial reports.

  • Ensure full compliance with security plans and protocols.

  • Coach all team members to ensure they fully understand outcomes which are expected of them, through Concern’s Performance Development Reviews system (PDR’s).

  • Ensure team members are aware of core Concern policies and procedures relevant to their work, and with the support of others, carry out regular briefings on these policies, including the P4, security management, accountability etc. Contribute to the implementation of these policies.

Other duties

  • Investigate and implement procedures for statutory deductions, social security and taxes are complied with and to liaise with relevant authorities in this respect.

  • Actively participate in the CMT meetings and be proactively involved in the decision making processes

  • Work with the CD to develop policies and procedures for procurement, logistics, HR and IT

PERSON SPECIFICATION

ESSENTIAL

Education, Qualifications and Experience Required:

  • Accountancy Qualification (e.g. CPA, ACA, ACCA or Equivalent).
  • 3 years post qualification experience including previous Concern experience.
  • Experience in developing staff technical and management capacities.
  • Experience managing large and multi donor grants (e.g. USAID, UNHCR, ECHO, EC, Irish Aid).

  • Excellent communication skills in English.

  • Familiarity with broader systems development including procurement, Logistics and HR.

  • Ability to work under pressure.

  • Commitment to Concern’s ethos and values.

  • Flexible, adaptable and patient.

  • Sensitivity to cultural differences, and the ability to work in a wide variety of cultural contexts.

DESIRABLE

Education, Qualifications and Experience Required:

  • Knowledge or experience of Concern’s financial and accounting systems would be preferred.

  • Knowledge of development issues and concepts.

  • Experience of programme start-up operations.

  • Knowledge of Arabic or Turkish an advantage.

  • Knowledge of Turkish tax law an advantage.

Special Skills, Aptitude or Personality Requirements:

  • Ability to work under pressure to meet tight deadlines.

  • Ability to contribute to a small team environment.

  • Good communication and training / capacity building skills.

  • Strong interpersonal and team work skills.

All applications should be submitted through our website at https://jobs.concern.net by closing date. CV’s should be no more than 4 pages in length.

All candidates who are short-listed for a first round interview will be notified via email after the application deadline OR due to the urgency of this position, applications will be short listed on a regular basis and we may offer posts before the closing date.

Concern Worldwide is an Irish-based non-governmental, international, humanitarian organisation dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries.

Concern has a Staff Code of Conduct and a Programme Participant Protection Policy which have been developed to ensure the maximum protection of programme participants from exploitation and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organization, and the standards of behaviour expected of them. In this context staff have a responsibility to the organization to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Programme Participant Protection Policy and the Concern Staff Code of Conduct as an appendix to their contract of employment. By signing the Programme Participant Protection Policy and the Concern Staff Code of Conduct candidates acknowledge that they have understood the contents of both the Concern Staff Code of Conduct and the Programme Participant Protection Policy and agree to conduct themselves in accordance with the provisions of these two documents.

Concern receives a substantial amount of funding from external donors each year. Increasingly donors are introducing requirements whereby future funding is conditional on Concern ensuring that the names of any new employee or volunteer do not appear on terrorism lists generated by the European Union (List of person, groups and entities to which Regulation (EC No. 2580/2001 applies), the US Government (Office of Foreign Assets Control list of specially designated Nationals and Blocked Persons) and the United Nations (Consolidated List). Any offer of employment (either paid or voluntary) with Concern Worldwide will not be made pending a clearance check being conducted on the applicant. For additional information please consult our web site or contact the Human Resource Division in our Head Office.

Concern Worldwide is an equal opportunities employer and welcomes applications from all sections of the community.

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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  • Organization: Concern Worldwide
  • Location: Damascus | Ankara (Syria)
  • Grade: Mid/Senior
  • Occupational Groups:
    • Office Management, Administration and Finance
    • Finance and Banking
    • Accounting (Audit, Controlling)
    • Finance and Banking
  • Closing Date: 2016-02-26

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