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Ebola Resilient Zero Programme Manager - Sierra Leone

Freetown (Sierra Leone)

Reference:

DK/SL/ERZ

Country:

Sierra Leone

Job Title:

Ebola Resilient Zero Programme Manager

Contract Grade: B

Contract Length: 10 Months (possible extension)

Date Needed By: 1st March 2016

New Post or Replacement: New

Accompanied / Unaccompanied: Unaccompanied

Exact Job Location: Freetown 80% & Tonkolili 20%

Reports To: Country Director

Responsible For: Logistic Support Officer, Systems Officer, Burial Team Supervisor, Concern Family Liaison Officer X 2. Provides technical support to District Ebola Operations Centres (DEOC) staff contracted by Concern at the District Health Management Team (DHMTs) in Freetown and Tonkolili

Liaises With: Programmes Director, Systems Director, CFC and Finance Team, DHMT EOC (Ebola Operations Centre), all staff at the DEOCs (District Ebola Operations Centres) at the DHMTs in Freetown and Tonkolili, Concern Burial Team Quality Assurance Officer, Concern Family Liaison Officer X 2

Job Purpose:

The Ebola Resilient Zero Programme Manager will have overall management of Concern’s Ebola Resilient Zero operations in the Western Area (80%) (Freetown) and Tonkolili (20%) District. The purpose of the ‘Resilient Zero’ phase is to quickly identify suspected Ebola cases, respond appropriately to suspected Ebola cases, thereby preparing for and preventing a full Ebola outbreak in Sierra Leone. The overarching element of the operation is Surveillance, and the main aspects of surveillance include support to the Ebola Alert system, Case Investigation, Swabbing and Safe and Dignified Burials (for suspected Ebola cases). The ideal candidate would have a blend of programme and logistics expertise. Assertiveness and leadership are key attributes for this position.

Main Duties & Responsibilities:

Logistics:

  • Maintain an effective & efficient system of internal controls which complies with the logistics policies & procedures of Concern Worldwide and all relevant donors, collaborating closely with Concern Worldwide Sierra Leone’s Systems Director and Logistics staff
  • Ensure the pipeline, safe storage and dispatch of PPE (Personal Protective Equipment) for Standby burial teams and Swabbers (and Swab tubes)
  • Ensure the timely and regulated supply of stationary, fuel, CUG (Closed User Group) Top Up credit etc. for the DEOCs in Western Area and Tonkolili District
  • Maintain IT contracts for the DEOCs

Programmes:

· Ensure timely and accurate preparation of reports from the DEOC

· Dissemination of reports to Government, NGO and UN, and donor agencies as well as Concern

· Assess capacity and training needs for DEOC staff, Burial Teams and Swabbers, Case Investigators and access and organise specialised training from relevant organisations

· Support to any rehabilitation and reconstruction work at the DHTMs in Western Area and Tonkolili

· Maintain support to the families identifying graves of their family members in Kingtom and Waterloo cemeteries

· Provide support and training on the management of the Burial Database for Kingtom and Waterloo cemeteries

  • Develop and maintain good communication and dialogue; sharing of information, raising issues when they arise, developing linkages with other elements of the Ebola response programme

    Involvement and build linkages to the Integrated Surveillance System

Donor Compliance & Project Financial Management

  • Full management responsibility for the Resilient Zero Budget – including reviewing management accounts, engaging in budget revisions and ensuring that the budget is on track
  • Organise payment process for burial teams and Swabbers and maintain meticulous records
  • Ensure value for money with all contracts, goods and services
  • Ensure that donor related reports are of high quality, up-to-date and delivered in a timely manner in accordance with Concern policies/procedures, donor requirements, and for other interested parties including ERC (Ebola Response Consortium) partners
  • Ensure strong communication with consortium lead agency IRC (Ebola Response Consortium)
  • Maintain meticulous records – hard and soft copies – of all transactions and other matters relating to the ‘Resilient Zero’ project.
  • Responsible to track and record all assets assigned to the District Health Management Teams (DHMTs) and ensure that they are maintained and in proper working order

Human Resources

  • Identify staff needs, ensuring that job descriptions are developed and well understood, properly qualified staff are recruited, inducted and trained as per the needs of the Resilient Zero operations (and in line with staffing budgeted for).
  • Manage the team with particular emphasis on capacity building of staff through mentoring, training, and ensuring that all staff have up-to-date descriptions and Performance and Development Review (PDR) process as per policy.
  • Ensure that all staff are provided with the necessary support and advice to carry out their duties.
  • Ensure that all staff are aware of and comply with all of Concern’s policies and procedures, especially the Programme Participant Protection Policy (P4).
  • Ensure that work within the operation is planned and organised in a way which will meet the organisation’s needs in the most cost effective manner possible; ensuring that team members are given appropriate workloads and are working efficiently.
  • Identify and take appropriate and timely action to fill resource gaps (create new roles or launch timely recruitment to replace a leaver).

Other Duties

  • Contribute to organisational accountability initiatives, including overseeing the roll out of within the project of Concern Worldwide Sierra Leone’s accountability commitments and plans.
  • Take active measures to address equality issues, particularly relating to gender, in programme as well as operational (e.g. HR) activities.
  • Be aware of, understand, comply with and actively promote all of Concern’s policies and procedures (P4 and Code of Conduct, HR, finance, logistics etc.).
  • Ensure that every member of the Resilient Zero team is aware of, understands and complies with all of Concern’s policies and procedures.
  • Fully adhere to security protocols and procedures and ensure that all members of the project team also do so. Contribute to on-going security management and planning as necessary.
  • Undertake other related duties as may reasonably be assigned by the Country Director, including readiness to actively participate as reasonable in any emergency response if necessary.

PERSON SPECIFICATION

ESSENTIAL

Education, Qualifications & Experience:

  • Logistics background with programme experience or programme background with logistics experience – there are components of both required for this role
  • Experience in preparing budgets, managing budgets, preparing budget revisions
  • Experience in developing reports for international donors.
  • Experience in staff management and development of staff capacity
  • Fluent English

Special Skills, Aptitude or Personality Requirements:

  • Ability to work under pressure with numerous deadlines, and priorities.
  • Ability to work on own initiative.
  • Assertive
  • Strong negotiation skills
  • Excellent organisational and planning skills. Strong problem solving and analytical skills.
  • Good communication and networking skills
  • Excellent excel skills and knowledge of computerised accounting packages
  • Excellent interpersonal skills and cross cultural awareness
  • Empathy with Concern’s goals and a commitment to capacity building, protection and participation.
  • Flexible and adaptable approach to working in a changing environment – including security context
  • Good sense of humour

DESIRABLE

Education, Qualifications & Experience:

  • Previous experience in Concern or a similar organization
  • Experience in West African context
  • Experience with key donors - especially DFID
  • Experience with working as part of a consortium
  • Knowledge of development issues and concepts.

All applications should be submitted through our website at https://jobs.concern.net by closing date. CV’s should be no more than 4 pages in length.

All candidates who are short-listed for a first round interview will be notified via email after the application deadline OR Due to the urgency of this position, applications will be short listed on a regular basis and we may offer posts before the closing date.

Concern Worldwide is an Irish-based non-governmental, international, humanitarian organisation dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries.

Concern has a Staff Code of Conduct and a Programme Participant Protection Policy which have been developed to ensure the maximum protection of programme participants from exploitation and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Programme Participant Protection Policy and the Concern Staff Code of Conduct as an appendix to their contract of employment. By signing the Programme Participant Protection Policy and the Concern Staff Code of Conduct candidates acknowledge that they have understood the contents of both the Concern Staff Code of Conduct and the Programme Participant Protection Policy and agree to conduct themselves in accordance with the provisions of these two documents.

Concern receives a substantial amount of funding from external donors each year. Increasingly donors are introducing requirements whereby future funding is conditional on Concern ensuring that the names of any new employee or volunteer do not appear on terrorism lists generated by the European Union (List of person, groups and entities to which Regulation (EC No. 2580/2001 applies), the US Government (Office of Foreign Assets Control list of specially designated Nationals and Blocked Persons) and the United Nations (Consolidated List). Any offer of employment (either paid or voluntary) with Concern Worldwide will not be made pending a clearance check being conducted on the applicant. For additional information please consult our web site or contact the Human Resource Division in our Head Office.

Concern Worldwide is an equal opportunities employer and welcomes applications from all sections of the community.

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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  • Organization: Concern Worldwide
  • Location: Freetown (Sierra Leone)
  • Grade: Mid/Senior - Internationally recruited position - Mid/Senior level
  • Occupational Groups:
    • Project and Programme Management
    • Public Health and Health Service
    • Development Cooperation and Sustainable Development Goals
    • Operations and Administrations
    • Ebola
  • Closing Date: 2016-02-26

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