Country Financial Controller - Sierra Leone
Country Financial Controller
Contract Grade: C
Contract Length: 2 years (1 year option)
New Post or Replacement: Replacement
Accompanied / Unaccompanied: Unaccompanied
Exact Job Location: Freetown
Reports To: Country Director
Responsible For: Finance Manager (and indirectly finance team of 8)
Liaises With: Programmes Director, Systems Director, all managers/budget holders, HR, Logistics, Dublin and Regional Finance staff, Finance managers, local banks, auditors.
The CFC will be responsible for the effective management of the Concern Sierra Leone country programme’s finances. This will include responsibility for a strong control environment, finance staff management, capacity building of non-finance staff, partner finance oversight and training, treasury management, financial planning / budgeting, and internal and external reporting. Maintaining and managing controls and procedures to safeguard and account for all assets, funds and interests of Concern’s operations is a crucial part of the role. The post holder is also a member of the senior management team and will participate in all key decisions affecting the country programme.
Main Duties & Responsibilities:
Senior Management role:
- Be an active member of the SMT/CMT, participate and contribute to regular meetings and arising issues
- Actively contribute to the reviews of Concern Sierra Leone’s Country Strategic Plan (CSP) and Concern’s Security Management Plan (SMP) etc.) in collaboration with all relevant staff and third parties as necessary.
- Contribute actively to the management of the country programme’s strategic issues through involvement in decision making.
- Produce strategic analysis for financial and donor management.
- Actively promote Concern’s key policies as a member of SMT – and especially the Programme Participant Protection Policy (P4).
- In collaboration with the CD identify and secure appropriate sources of funding to support current and new programme activities in Sierra Leone.
- Maintain an effective & efficient system of internal controls which complies with Concern Worldwide’s financial guidelines, collaborating closely with the Systems Director and Logistics staff.
- Ensure that new coding system is rolled out and understood by all staff
- Ensure that all financial records & accounts are compiled timely, accurately and in line with international accounting standards & donor regulations
- Ensure that the country financial operations comply with legal & statutory requirements e.g. audit & financial reporting to all relevant national authorities.
- Ensure effective controls over cash & bank and asset management and constantly monitor & update these to minimise the risk of fraud or misappropriation.
- Lead and support budgetholders on timely, accurate and complete budget preparation.
- Provide support, including ad hoc and formal training on budget management and other finance-related skills as required, to budget holders to ensure that they pro-actively manage their funds.
- Ensure timely & accurate preparation of monthly management accounts for budget-holders and Country Management to ensure that they can take appropriate action on any significant variances.
- Ensure timely & accurate preparation of financial reports for Dublin (Financial Reporting Pack (FRP)).
- In conjunction with the Grants & Information Manager and relevant programme personnel, ensure that internal and external financial reporting requirements are met in an effective and timely manner.
- Finalise year end accounts for external auditor and provide any ad-hoc year reports for Dublin Finance.
- Ensure all balance sheet items are reconciled on a timely basis.
- Ensure that the systems in place, enhance, as far as possible, the efficiency & effectiveness of the manner in which assets are utilised
- Ensure that the global accounting package (Microsoft Great Plains) is maintained in a proper manner, and utilised in an appropriate & effective manner.
- Establish & maintain a donor financial management system in order to optimise funding & to ensure efficient & accurate reporting to budget holders and to donors.
- Undertake regular field visits in order to assess the financial systems in place & implement improvements wherever needed.
Other financial duties
- Facilitate internal, external & donor audits
- Ensure that all statutory deductions & taxes in respect of national staff are complied with & liaise with relevant authorities in this respect.
- Undertake financial training of budget-holders and other non-finance staff, to assist them in following and enforcing financial controls & making decisions based on financial reports.
- Ensure that donor proposal budgets and expenditure & related reports are of high quality, up-to-date and delivered in a timely manner in accordance with Concern policies/procedures, donor requirements and for other interested parties in collaboration with programme team colleagues.
- Ensure that donor finance guidelines, formats and processes are understood by all affected colleagues at the start of each project and being adhered to throughout the project.
- Ensure strong communication with consortia lead agencies IRC (ERC, Education and Protection and Oxfam (WASH).
- Identify finance staff needs, ensuring that job descriptions are developed and well understood, properly qualified staff are recruited, inducted and trained as per the needs of the department and the organisation
- Manage the Finance team with particular emphasis on capacity building of staff through mentoring, training, and ensuring that all staff have up-to-date descriptions and Performance and Development Review (PDR) process as per policy.
- Ensure that all department staff are provided with the necessary support and advice to carry out their duties.
- Ensure that all department staff are aware of and comply with all of Concern’s policies and procedures.
- Ensure that work within the department is planned and organised in a way which will meet the organisation’s needs in the most cost effective manner possible; ensuring that team members are given appropriate workloads and are working efficiently.
- Identify and take appropriate and timely action to fill resource gaps (create new roles or launch timely recruitment to replace a leaver).
- Actively contribute to organisational accountability initiatives, including the roll out of Concern Worldwide in Sierra Leone’s accountability commitments and related plans.
- Take active measures to address equality issues, particularly relating to gender, in all aspects of the CFC role.
- Be aware of, understand and comply with all of Concern’s policies and procedures (P4 and Code of Conduct, HR, finance, logistics etc).
- Ensure that every member of the Finance team is aware of, understands and complies with all of Concern’s policies and procedures.
- Fully adhere to security protocols and procedures and ensure that all members of the Finance team also do so. Contribute to on-going security management and planning as necessary.
- Actively participate in any emergency response if necessary.
- Undertake other related duties as may reasonably be assigned by the Country Director.
Education, Qualifications & Experience:
- Accountancy Qualification (e.g. CPA, ACA, ACCA or equivalent)
- 3 years post qualification experience, at least 1 in an international NGO
- Experience in preparing budgets and reports for international donors
- Experience in staff capacity development and management
- Fluent English
Special Skills, Aptitude or Personality Requirements:
- Ability to work under pressure with numerous deadlines, and priorities
- Ability to work on own initiative
- Excellent organisational and planning skills. Strong problem solving and analytical skills.
- Good communication and networking skills
- Excellent excel skills and knowledge of computerised accounting packages
- Excellent interpersonal skills and cross cultural awareness
- Good sense of humour
- Empathy with Concern’s goals and a commitment to capacity building, protection and participation
- Flexible and adaptable approach to working in a changing environment – including security context
Education, Qualifications & Experience:
- Previous experience in Concern or a similar organization
- Experience with Great Plains GL system
- Experience in West African context
- Experience with key donors DFID, USAID, EU, Irish Aid donor requirements
- Experience with working as part of a consortium (Concern works in four consortia in Sierra Leone)
- Knowledge of development issues and concepts.
All applications should be submitted through our website at https://jobs.concern.net by closing date…. CV’s should be no more than 4 pages in length.
All candidates who are short-listed for a first round interview will be notified via email after the application deadline OR Due to the urgency of this position, applications will be short listed on a regular basis and we may offer posts before the closing date.
Concern Worldwide is an Irish-based non-governmental, international, humanitarian organisation dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries.
Concern has a Staff Code of Conduct and a Programme Participant Protection Policy which have been developed to ensure the maximum protection of programme participants from exploitation and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Programme Participant Protection Policy and the Concern Staff Code of Conduct as an appendix to their contract of employment. By signing the Programme Participant Protection Policy and the Concern Staff Code of Conduct candidates acknowledge that they have understood the contents of both the Concern Staff Code of Conduct and the Programme Participant Protection Policy and agree to conduct themselves in accordance with the provisions of these two documents.
Concern receives a substantial amount of funding from external donors each year. Increasingly donors are introducing requirements whereby future funding is conditional on Concern ensuring that the names of any new employee or volunteer do not appear on terrorism lists generated by the European Union (List of person, groups and entities to which Regulation (EC No. 2580/2001 applies), the US Government (Office of Foreign Assets Control list of specially designated Nationals and Blocked Persons) and the United Nations (Consolidated List). Any offer of employment (either paid or voluntary) with Concern Worldwide will not be made pending a clearance check being conducted on the applicant. For additional information please consult our web site or contact the Human Resource Division in our Head Office.
Concern Worldwide is an equal opportunities employer and welcomes applications from all sections of the community.
- Organization: Concern Worldwide
- Location: Freetown
- Grade: Mid/Senior
- Office Management, Administration and Finance
- Finance and Banking
- Accounting (Audit, Controlling)
- Finance and Banking
- Closing Date: 2016-02-28