Award Management Officer - USG Donor Engagement - Business Support Unit
Baltimore (United States of America) | Washington D.C.
Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. Our Catholic identity is at the heart of our mission and operations. We welcome as a part of our staff and as partners people of all faiths and secular traditions who share our values and our commitment to serving those in need.
CRS' IDEA department advances the agency's strategic position by managing and stewarding institutional donor relationships and resources, supporting the growth of CRS' business and influence, and building the capacity of staff across the spectrum of resource acquisition and management. This position will cover a donor portfolio consisting of a variety of USG Donor Offices, Missions, and Agencies including both acquisition and assistance instruments. The Award Management Officer will take on a range of public award-related activities, including: administration of a portfolio of awards, support to country program offices in project implementation and management; successful submission and defense of public award proposals; sharing information within the department and with other relevant staff; and being a resource for, mentoring, and training other staff in resource acquisition, compliance, negotiation, and building public donor relations skills as appropriate.
Additionally, the Award Management Officer will have strong finance and budgeting skills and will be responsible for the preparation of proposal budgets and corresponding budget narratives, ensure compliance with all relevant federal regulations, and maintain their knowledge of pricing for grants, IQC/IDIQ, T&M, FP, CR and CPFF contracts.
Award Management (70%)
Understand and interpret donor regulations, guidance and work preferences to facilitate program award acquisition and management; communicate donor considerations and requirements to country programs and help country programs strategize on best approaches to take with each donor
Represent and advocate on behalf of country programs to donors, ensuring strong working relationships with public donor officials; ensure that higher level issues are raised to the Unit Manager for action
Identify trouble spots in implementation, assess implications for both the country program and donor, and strategize possible solutions
Review, revise, submit, defend, and negotiate proposals for public resources on behalf of assigned countries; handle award amendments, revisions, waiver requests, award closeouts and disposition of equipment, etc.
Review and analyze financial reports periodically to support proper country management of donor and CRS cost share of award funding
Ensure that the award files of all public awards for assigned countries are maintained up to date, complete, and easily accessible according to CRS policy and procedures.
Contribute to the development of systems that facilitate improved award administration in HQ and by the country programs
Support country programs through TDYs as needed (especially project start-up and proposal development)
Business Development (30%)
Support country programs in the development of non-technical pricing for proposals and ensure consistent application of CRS pricing and budgeting requirements across proposal efforts
Work with the proposal team on strategic issues involving competitive, realistic and responsive proposal budgets. Attend and lead proposal budget meetings, provide costs based on proposal design inputs, and propose recommendations to the technical team to develop a competitive proposal
Research, analyze, document and share all cost assumptions for proposal budgets, as necessary
Develop and revise complex proposal budgets in accordance with donor requirements
Attend and lead proposal budget meetings, provide costs based on proposal design inputs, and propose recommendations to the technical team to develop a competitive proposal
As requested, lead budget reviews to ensure proposals are realistic, competitively priced, feasible to implement and consistent with CRS policies and donor rules and regulations
Key Working Relationships:
External: Multi-level contacts within targeted USG entities, relevant peer organizations and industry networks.
Internal: HQ-based and field-based Overseas Operations staff; US Operations; and Overseas Finance.
Agency-wide Competencies (for all CRS Staff):
These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.
Serves with Integrity
Cultivates Constructive Relationships
Master's degree in Business, International Affairs or Development, or equivalent degree
At least 6 years of relevant experience, including at least 3 years of new business development, award management, and international relief and development practice
Experience with in country support of project start up activities
Experience working with the US Government's Acquisition Instruments and its Federal Acquisition Regulations
Significant direct experience developing proposals for funding to, and administering grants or contracts from, institutional donor agencies
Experience leading cost proposals and budget narratives for USG
Deep understanding of the funding mechanisms, cycles, priorities and regulations of the donor agencies within this position's portfolio, and existing strong contacts within those agencies
Experience creating or advancing shared value with private sector actors, preferably within the international humanitarian and development spaces
Understanding of Catholic Church and CRS' mission and program approach highly desirable
Experience in negotiation and representation at high levels
Ability to travel domestically and overseas: estimated 25%
French and/or Spanish highly desired
Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.
CRS' talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.
NOTE: All interested applicants must be authorized to work in the U.S. at the time of application.
Equal Opportunity Employer
- Organization: CRS - Catholic Relief Services
- Location: Baltimore (United States of America) | Washington D.C.
- Grade: Mid/Senior - Internationally recruited position - Mid/Senior level
- Communication and Public Information
- International Relations
- Operations and Administrations
- Accounting (Audit, Controlling)
- Closing Date: 2016-03-18