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Award Management Officer - USG Donor Engagement - Business Support Unit

Baltimore (United States of America) | Washington D.C.

About CRS:
Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. Our Catholic identity is at the heart of our mission and operations. We welcome as a part of our staff and as partners people of all faiths and secular traditions who share our values and our commitment to serving those in need.

Job Background
CRS' IDEA department advances the agency's strategic position by managing and stewarding institutional donor relationships and resources, supporting the growth of CRS' business and influence, and building the capacity of staff across the spectrum of resource acquisition and management. This position will cover a donor portfolio consisting of a variety of USG Donor Offices, Missions, and Agencies including both acquisition and assistance instruments. The Award Management Officer will take on a range of public award-related activities, including: administration of a portfolio of awards, support to country program offices in project implementation and management; successful submission and defense of public award proposals; sharing information within the department and with other relevant staff; and being a resource for, mentoring, and training other staff in resource acquisition, compliance, negotiation, and building public donor relations skills as appropriate.

Additionally, the Award Management Officer will have strong finance and budgeting skills and will be responsible for the preparation of proposal budgets and corresponding budget narratives, ensure compliance with all relevant federal regulations, and maintain their knowledge of pricing for grants, IQC/IDIQ, T&M, FP, CR and CPFF contracts.

Key Responsibilities

Award Management (70%)

  • Understand and interpret donor regulations, guidance and work preferences to facilitate program award acquisition and management; communicate donor considerations and requirements to country programs and help country programs strategize on best approaches to take with each donor

  • Represent and advocate on behalf of country programs to donors, ensuring strong working relationships with public donor officials; ensure that higher level issues are raised to the Unit Manager for action

  • Identify trouble spots in implementation, assess implications for both the country program and donor, and strategize possible solutions

  • Review, revise, submit, defend, and negotiate proposals for public resources on behalf of assigned countries; handle award amendments, revisions, waiver requests, award closeouts and disposition of equipment, etc.

  • Review and analyze financial reports periodically to support proper country management of donor and CRS cost share of award funding

  • Ensure that the award files of all public awards for assigned countries are maintained up to date, complete, and easily accessible according to CRS policy and procedures.

  • Contribute to the development of systems that facilitate improved award administration in HQ and by the country programs

  • Support country programs through TDYs as needed (especially project start-up and proposal development)

Business Development (30%)

  • Support country programs in the development of non-technical pricing for proposals and ensure consistent application of CRS pricing and budgeting requirements across proposal efforts

  • Work with the proposal team on strategic issues involving competitive, realistic and responsive proposal budgets. Attend and lead proposal budget meetings, provide costs based on proposal design inputs, and propose recommendations to the technical team to develop a competitive proposal

  • Research, analyze, document and share all cost assumptions for proposal budgets, as necessary

  • Develop and revise complex proposal budgets in accordance with donor requirements

  • Attend and lead proposal budget meetings, provide costs based on proposal design inputs, and propose recommendations to the technical team to develop a competitive proposal

  • As requested, lead budget reviews to ensure proposals are realistic, competitively priced, feasible to implement and consistent with CRS policies and donor rules and regulations

Key Working Relationships:

  • External: Multi-level contacts within targeted USG entities, relevant peer organizations and industry networks.

  • Internal: HQ-based and field-based Overseas Operations staff; US Operations; and Overseas Finance.

Agency-wide Competencies (for all CRS Staff):
These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

  • Serves with Integrity

  • Models Stewardship

  • Cultivates Constructive Relationships

  • Promotes Learning

Professional Qualifications:

  1. Master's degree in Business, International Affairs or Development, or equivalent degree

  2. At least 6 years of relevant experience, including at least 3 years of new business development, award management, and international relief and development practice

  3. Experience with in country support of project start up activities

  4. Experience working with the US Government's Acquisition Instruments and its Federal Acquisition Regulations

  5. Significant direct experience developing proposals for funding to, and administering grants or contracts from, institutional donor agencies

  6. Experience leading cost proposals and budget narratives for USG

  7. Deep understanding of the funding mechanisms, cycles, priorities and regulations of the donor agencies within this position's portfolio, and existing strong contacts within those agencies

  8. Experience creating or advancing shared value with private sector actors, preferably within the international humanitarian and development spaces

  9. Understanding of Catholic Church and CRS' mission and program approach highly desirable

  10. Experience in negotiation and representation at high levels

  11. Ability to travel domestically and overseas: estimated 25%

  12. French and/or Spanish highly desired

Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

CRS' talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

NOTE: All interested applicants must be authorized to work in the U.S. at the time of application.

Equal Opportunity Employer

Apply online:

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

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  • Organization: CRS - Catholic Relief Services
  • Location: Baltimore (United States of America) | Washington D.C.
  • Grade: Mid/Senior - Internationally recruited position - Mid/Senior level
  • Occupational Groups:
    • Communication and Public Information
    • International Relations
    • Operations and Administrations
    • Accounting (Audit, Controlling)
  • Closing Date: 2016-03-18

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