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Administrative and Financial Coordinator


Première Urgence Internationale (PUI) is a non-governmental, non-profit, non-political and non-religious international aid organisation. Our teams are committed to supporting civilian victims of marginalisation and exclusion, or those affected by natural disaster, war or economic collapses, by responding to their fundamental needs. Our aim is to provide emergency relief to vulnerable people in order to help them recover their dignity and regain self-sufficiency. PUI relies on 30 years of field experience in 50 countries in crisis, as well as on the complementarity of its medical and non-medical expertise, to adapt its programs to each context and to the real needs of the most vulnerable population.

The association leads in average 180 projects per annum in the following sectors: food security, health, nutrition, construction and rehabilitation of infrastructure, water, sanitation, hygiene and economic recovery. PUI is providing assistance to around 4 million people in 21 countries – in Africa, Asia, Middle East, Eastern Europe, Caucasus and France.

Humanitarian situation and needs

Since April of 2014, eastern Ukraine has been experiencing significant armed conflict; the Ukrainian Army is being forced to ward off pro-Russian separatist groups. A significant part of the Donetsk and Lugansk Oblasts (regions) are now controlled by separatists, who have declared the independence of two new states, still unrecognized by the international community: « Donetsk People’s Republic » and « Lugansk People’s Republic. » Despite the signing of a ceasefire agreement between the Ukrainian authorities and the separatists, fighting has persisted, causing a considerable number of casualties.

In January and February 2015, intense, indiscriminate shelling continues in densely populated areas in different locations along the frontline in eastern Ukraine. As a result of the escalation of armed hostilities, bus stops and public transport, marketplaces, schools and kindergartens, hospitals and residential areas continue to be indiscriminately shelled in clear breach of international humanitarian law.

As of 2 February, the government reports 1.1 million registered IDPs across the country. From mid-April 2014 to beginning of January 2016, at least 8,529 people were killed and at least 17,974 people were wounded.

The situation for IDPs within the Lugansk and Donetsk Oblasts is complicated. Close to half of these people have little to none opportunities for income generation and have difficulties to meet their primary needs.

In the zones controlled by separatists, the humanitarian situation is equally alarming. Separatist authorities are unable to ensure some public services. For example and the provision of medical supplies and consumables has been cut off. The sporadic supplies from Russian Federation are not constant, nor well planned, neither based on the needs, and therefore the gaps are significant.

Our action in the field

PUI’s priority is improving or restoring equitable access to quality health services for the most vulnerable population in the cities, located in Donetsk Oblast on both sides of the contact line. PUI gives priority to primary health care, including reproductive health, and to the continuum of care. PUI addresses the supply and demand-side barriers, on one hand, strengthening existing health facilities by procurement of essential medical supply and equipment and support to the health facilities functioning, and, on the other hand, facilitating access to free medicine for the most vulnerable population.

In the Non-governmental controlled area (NGCA) PUI is supporting the hospital canteens in Horlivka by covering the food needs of inpatients, as well as providing some medical equipment to the hospitals and facilitating efforts in rehabilitation of health facilities that were damaged during the armed conflict.

As part of our activities in Ukraine, we are looking for a An Administrative and Financial Coordinator

The Administrative and Financial Coordinator is accountable for the sound financial, accounting and budgetary management of the mission as well as the management of human resources and the administrative and legal records.

  • Financial, budgetary and accounting management: He/She is responsible for all aspects related to finance, including budgetary and accounting elements, as well as the mission cash flow.
  • Management of human resources: He/She is responsible for the administrative management of the local and international teams, for the definition/updating of procedures and HR management tools in accordance with labor regulations in the intervention country and the HR policies of PUI, and for the monitoring of risks linked to HR matters.
  • Administrative and legal management: He/She supervises administrative records and guarantees that the status and modus operandi of the mission are compliant with the country legislation.
  • Representation: He/She represents the association in its relations with partners, authorities and different local players for the financial, administrative, legal and human resources aspects of the mission.
  • Coordination: He/She centralizes and diffuses information within the mission and to headquarters for all financial, administrative, legal and human resources aspects of the mission, and consolidates the internal and external reporting for these domains.

To stay up to date with our new job offers, join our Facebook group My Job In The Field**.**

Training and experiences

Financial/accounting management

Human Resources Management


Technical and Managerial


English Mandatory

French Desirable

Proposed Terms

Employed with a 6 months Fixed-Term Contract.

Starting date: 15/04/16

Monthly gross income: from 1 980 up to 2 310 Euros depending on the experience in International Solidarity + 50 Euros per semester seniority with PUI.**

Cost covered: Round-trip transportation to and from home / mission, visas, vaccines**

Insurance including medical coverage and complementary healthcare, 24/7 assistance and repatriation**

Housing in collective accommodation**

Daily living Expenses «Per diem» 600 Euros**

Break Policy : 5 working days at 3 and 9 months + break allowance**

Paid Leaves Policy : 5 weeks of paid leaves per year + return ticket every 6 months**

To know more about our job offer, look at the complet job description on our website!

Please, send your application (Resume and Cover letter) to Marie Pilven, Humain Resources Officer for Expatriates at

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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  • Organization: PU-AMI - Première Urgence Aide Médicale Internationale
  • Location: Kiev
  • Grade: Junior
  • Occupational Groups:
    • Office Management, Administration and Finance
    • Finance and Banking
    • Office Management, Administration and Finance
    • Finance and Banking
  • Closing Date: 2016-04-30

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