Sulaymania | Baghdad
HR/Admin Assistant is directly reporting to the Field Coordinator in Sulaymania, and s/he will be working closely with HR Team in Country management office of QANDIL, and will be responsible for the following:
§ Establish, manage, and maintain personnel files in an accurate and consistent manner.
§ Schedules candidate interviews by coordinating appointments with the relevant panel members.
§ Welcomes new employees to the organization and conducts orientation.
§ Provides payroll information by collecting time and attendance records.
§ Maintains and regularly updates attendance records and Time Sheet of staff.
§ Submits employee data reports by assembling, preparing, and analyzing data and information.
§ Maintains employee information by entering and updating employment and status-change data.
§ Provides secretarial support by entering, formatting, and printing information; organizing work.
§ Maintains staff confidence and keeps human resource information highly confidential.
§ Enters all required data of all staff members into QANDIL’s HR system.
§ Keeps records and maintains all relevant correspondence, incoming and outgoing letters;
§ Creates and maintains filing and reference system as per QANDIL’s guidelines;
§ Drafts routine correspondence, letters, documents and forms related to QANDIL admin matters.
§ The HR/Admin Assistant may also be assigned other relevant tasks by his/her line manager(s).
Required qualifications and skills:
ü University degree, preferably in the area of human resources or administration.
ü One year related experience with NGO is necessary.
ü Excellent communication and organizational skills.
ü Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds.
ü Ability to handle confidential matters
ü Ability to meet deadlines and work under pressure.
ü Good level of computer literacy
ü Personal commitment, efficiency, flexibility, drive for results
ü Fluency in English and Kurdish. Knowledge of Arabic is an advantage. Previous HR experience necessary.
ü Knowledge of Iraqi labor low.
How to Apply: Interested applicants must send a cover letter with their most recent CV to email@example.com Subject line must read: HR/Admin Assistant – SULAYMANIA. Note: Applications not meeting the specified minimum requirements or received after closing date may not be considered. Shortlisted candidates will be contacted for an interview that may include a written test of communication and writing skills
- Organization: Qandil - Humanitarian Aid
- Location: Sulaymania | Baghdad
- Grade: Junior
- Human Resources
- Management, Administration and Finance
- Administrative support
- Closing Date: 2016-05-03