16-307: Global Logistics Manager
Washington or Los Angeles | Washington D.C.
16-307: Global Logistics Manager
Country: Los Angeles, CA or Washington, DC
To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation.
A. Development and Implementation of Logistics Procedures
- Update, disseminate and control the effective implementation of International Medical Corps’ logistics and procurement procedures across country programs.
2.Develop and coordinate the delivery of training modules to employees.
3.Develop logistics auditing tools.
4.Coordinate regular country logistics audits and the development of action plans as needed.
B. Support of Country Operations
1.Work with Regional and Country Operations and Finance departments to design and plan fit-for-purpose logistics staffing structures.
2.Develop and distribute standard International and National Logistics staff job descriptions, associated training modules, working tools and reporting formats.
3.Maintain well-organized central storage on OneCorps accessible to relevant International Medical Corps employees.
4.Implement capacity building strategies for continuous improvement of logistics staff’s performance.
5.Provide technical and administrative guidance to Logistics Desk Unit.
6.Coordinate roving staff deployment schedules with Regional and Country teams; plan regular audit visits prioritized based on risk management.
7.Supervise and provide technical and administrative to Roving Logistics Coordinators; Deliver technical oversight and capacity building to country logistics teams;
b.Audit the effective implementation of country logistics processes and documentation regularly;
c.Provide specific guidance on improved warehouse management techniques, conduct regular documented warehouse inspections and improvement action plans;
d.Provide senior logistics staff with gap-filling solutions.
8.Develop and maintain standard Roving Logistics Coordinators tools and procedures; coach RLCs during deployments, measure deployment results and impact on country logistics deliverables.
9.Actively develop and disseminate best practices in the field of Pharmaceutical Supply Chain Management focusing on supplier pre-qualification, transportation, improved pharmaceutical warehousing management practice and data management.
C. Emergency Response Support
1.Serve as focal point for logistics support to Emergency Response. Liaise with Senior ERU Director on regular basis to develop ERU logistics strategies, supply chain and deployment partnerships.
2.Undertake logistics assessments of target countries that are being monitored for potential or developing emergencies, Maintain Emergency Response Logistics operating procedures, related training modules and documentation in conjunction with other ERU team members.
3.Work with Global Logistics Cluster to access information and remain informed of global response. Initiate contacts with potential consignees, government bona-fide certificates, etc.
4.Mobilize logistics resources and coordinate flow of information as part of the emergency management team.
5.Initiate and maintain dynamic contacts with UN Logistics cluster, commercial partners, UN relevant bodies (i.e. UNHRD, UNICEF supply division) and other actors (i.e. INGO, foundations, etc.) to optimize deployment and supply chain response.
6.Lead ER Logistics deployment, design Logistics ER country structure, build and manage teams of professionals.
7.Design and deploy in-country supply chain, procurement system with high focus on procurement planning: and Blanket Purchase Agreements.
8.Provide program staff and other departments with regular procurement pipeline and stock inventory updates.
9.Coordinate and manage quality control throughout supply chain.
10.Provide inputs for budget design and contribute to budget management.
11.Develop and implement transition strategy towards recovery and rehabilitation phase.
12.Serve as Logistics focal point for the maintenance, drills and deployment of Trauma and Surgical Deployment Unit (TSDU), including supplies and personnel.
C. Corporate Logistics
1.Act as corporate logistics focal point for the Washington DC office; a.Ensure correct implementation of Global logistics standard operating procedures;
b.Provide day-to-day logistics support to International Medical Corps activities in close coordination with other DC based departments;
c.Coordinate logistics documentation and data management
d.Set up Blanket Purchase Agreements with DC-based suppliers and facilitate procurement activities
e.Maintain DC office asset list ensuring it is updated at all times.
f.Maintain accurate filing systems, with documented and supported records of actions for audit purposes.
2.Coordinate with other Corporate Logistics Focal points the implementation of improved logistics and procurement systems.
C. Supply Chain and Data Management
1.Participate in the deployment of the Supply Chain Management System across country programs in collaboration with the Global Supply Chain Manager.
2.Participate in the development of information management systems to capture and consolidate field and HQ logistics data.
3.Coordinate with the IT department to develop and maintain a global logistics dashboard for country profiling, data analysis, performance indicators and red-flag indicators.
4.Coordinate the compilation and submission of global and country specific logistics activity reports.
1.Demonstrate ongoing commitment to fraud detection, risk reduction, and fraud reporting, ensuring compliance with International Medical Corps’ policies and procedures, donor regulations and local laws.
2.Ensure that the procurement and disposal of equipment and supplies are in line with applicable licenses and are properly documented.
3.Ensure that vendor eligibility screening is carried out per required procedures.
4.Work with Finance and Compliance focal points to assess compliance with internal controls and required logistics documentation. Ensure that risks associated with logistics are evaluated regularly and plans are developed to mitigate any identified.
5.Review logistics documentation, internal and external audit reports to detect procurement related risks. Work with country teams to implement corrective measures.
G. Coordination and Leadership
1.Regularly attend and actively participate in Global Logistics Cluster meetings and related coordination mechanisms.
2.Promote and drive procurement coordination initiatives among NGO counterparts at global and country levels.
3.Coordinate with the Operations team to support the dissemination of logistics and procurement practices with benefit to project implementation.
4.Supervise and effectively manage the Head of Desk Unit and Roving Logistics Coordinators.
5.Make frequent site visits to where supervised staff are working, ensuring that appropriate supervision and support is offered.
6.Advocate and plan for professional development of supervised, expat and national staff.
Perform other duties as assigned. The duties and responsibilities listed above are representative of the nature and level of work assigned and are not necessarily all inclusive.
•Bachelor’s degree and 3-5 years of relevant work experience or Master’s degree (e.g. Supply Chain, Procurement, Logistics, etc.) plus 1-2 years of relevant experience, or equivalent combination of education and experience required;
•Proven record as successful Senior Country Logistics Manager. Roving logistics, Headquarters, and auditing/compliance experience required;
•Evidence of over 5 years of field deployments including emergency response in austere environments;
•Experience with donor specific procedures (USAID/OFDA, DFID, EU, ECHO, UN required);
•Prior experience with logistics software solutions (desired);
•Experience with budget management and the ability to prepare timely, complete and accurate reports;
•Evidence of the ability to plan for, and conduct training in all areas of logistics for national and international staff;
•Commitment and demonstrated skills to build national staff capacity in the areas of logistics management, supervision and monitoring;
•Strong organizational, problem-solving and analytical skills;
•Strong interpersonal, management and leadership skills;
•Ability to work in a participatory manner with staff to assess needs, implement and monitor activities;
•Ability to effectively present information and respond appropriately to questions;
•Ability to integrate and work well within multiethnic and multicultural teams;
•Ability to work in harsh, austere and remote conditions and lift, minimum 45 pounds;
•Strong negotiation skills;
•Valid driving license;
•Strong computer skills, proficiency in MS Word and Excel at minimum;
•Willingness and ability to travel extensively.
How to apply: Please go to: https://careers.internationalmedicalcorps.org/Careers.aspx?adata=EPexlJhtliFF51bRhBG3jns95jJjZMOP2vO5n8Wccvdq8l9ABpB1H3oqS24W28oe8RcXTu%2bPK4vXBTdMnreb537Tcp2rHw7QkDOeB%2fgyDuuyi%2beXoeleekg2Uy7O3sU7HM%2bH3xxn9piCalKYBN6Sof2v1yKkHNYcicpFFePoBhEKyfxtaxC6kEcBuAcL%2bxXcMw%3d%3d follow the instructions for applying online.
“International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.”
- Organization: IMC - International Medical Corps
- Location: Washington or Los Angeles | Washington D.C.
- Grade: Mid/Senior - Internationally recruited position - Mid/Senior level
- Operations and Administrations
- Supply Chain
- Closing Date: 2016-07-02