Country Logistic Manager - Jordan

Amman

Department: Logistics

Position: Country Logistic Manager - Jordan

Contract duration: 12 months renewable

Location: Jordan

Starting Date: ASAP
I. ACTED

Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential.

ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential.

We go the last kilometer: ACTED’s mission is to save lives and support people in meeting their needs in hard to reach areas. ACTED develops and implements programs that target the most vulnerable amongst populations that have suffered from conflict, natural disaster, or socio-economic hardship. ACTED’s approach looks beyond the immediate emergency towards opportunities for longer term livelihoods reconstruction and sustainable development.

With a budget of 164 million EUR in 2014, ACTED is active in 35 countries and implements more than 450 projects a year reaching over 8 million beneficiaries with 400 international staff and 4,300 national staff.

II. Country Profile

Capital Office: Amman

Areas: 3 (Amman, Northern Jordan (Mafraq), Za’atari Refugee Camp, Azraq)

On-going Programs: 23 (2014)

Budget: 25 M euros (2014)

National Staff: 504 (2014)

International Staff : 45 (January 2015)

ACTED Amman is the Regional Coordination Office for the MENA region. The Regional Office supports civil society development through a regional program across Jordan, the Palestinian Territories, Egypt, Tunisia and Libya. In addition, the Regional Coordination Office provides support to ACTED operations in Iraq, Turkey, Lebanon and Yemen.

ACTED Jordan provides emergency humanitarian assistance and implements longer term development programs. ACTED Jordan works out of the city of Amman (the Country Office) and three area offices in the North of Jordan in Mafraq town, in Zaatari Refugee Camp and in Azraq Refugee Camp. In the host communities of Northern Jordan, ACTED provides the following support to vulnerable Jordanians and Syrian refugees: community mobilization; household WASH rehabilitations; WASH rehabilitations in schools; emergency assistance (cash, vouchers and in-kind); community based water/sanitation infrastructure and hygiene promotion. In Za’atari, King Abdulla and Cyber City Refugee Camps, ACTED provides: water supply; solid waste management; hygiene promotion; community mobilization; repair and maintenance; and is building the Za’atari Refugee Camp water network for over 80,000 refugees. In Azraq Camp, ACTED is providing: water supply services; solid waste management; desludging services; hygiene promotion; community mobilization; and food assistance for approximately 10,000 refugees. In 2014, ACTED Jordan reached over 200,000 direct beneficiaries. ACTED is a partner of REACH, an organization that provides information management support to working groups and sectors nationally.

III. Position Profile
1. Logistical Management

  • Logistical management of Mission premises:

Oversee the furnishings of premises (offices and guesthouses);

Supervise maintenance and repairs of premises; - Provision and replenishing of office supplies:

Identify needs in stationery and office supplies;

Establish a follow-up procedure for the stationery store;

Undertake purchases and storage of supplies; - Financial Management:

Manage the expenses for the logistical department ;

Provide documentary justification of expenses to the Country Finance Department;
2. Procurement, Stock Management and Suppliers

  • Database of Local Suppliers:

Undertake a market study;

Set up and maintain a database of local suppliers, detailing criteria of quality, price, service, ethics etc; - Follow up of Procurement Procedures, conforming to procurement guidelines

Undertake quotations or launch Calls for Tender;

Purchase goods, draft contracts;

Receive merchandise and oversee the customs procedures for imported goods;

Check the condition and nature of goods received as required by the contracts;

Manage the presentation, circulation, filing and archiving of procurement documents, conforming to FLAT procedures; - Management of Stocks and Supplies:

Identify warehouses for storages, ensure premises are furnished and made secure for use;

Establish tools for stock management;

Undertake periodic inventories;

Manage stock movements and distributions of goods in the framework of project implementation;
3. Management of the Vehicle Pool and Transportation

  • Management of the Vehicle Pool:

Organise the allocation and daily availability of vehicles;

Establish tools for vehicles follow-up: log books, technical check-ups etc.

Ensure the maintenance of and undertake a monthly inventory of the vehicle pool;

Calculate and check the monthly cost of each vehicle (fuel consumption, repairs) in coordination with the CFO; - Transportation management:

Identify companies for the transportation of stock;

Elaborate and follow a timetable of stock delivery for projects;

Complete and file waybills ;

Organise and oversee loading and unloading of goods;

Ensure administrative and custom requirements are adhered to;
4. Management of Technical Equipments

  • Management of the IT Network:

Organise the installation of computing hardware and software (computers, printers, scanners, photocopiers, Network systems);

Identify suppliers of Internet access and negotiate service contracts;

Ensure back-ups of information and files are kept on the server;

Ensure the maintenance and undertake a regular inventory of IT equipment; - Management of Communication equipment:

Organise the installation of communication equipment: telephones, HF and VHF radios;

Train staff in the use of such equipments;

Ensure the maintenance and undertake a monthly inventory of communication equipment;

Calculate and check the monthly communication cost of each base (telephones, e-mail, Internet), in coordination with the CFO; - Management of Power supplies equipment:

Organise the installation of equipment: generators, solar panels etc; Train staff in the operation of such equipments;
Ensure regular maintenance and undertake a monthly inventory of equipment;

5. Department Follow-up

  • Team leadership:

Update the organigramme and ToRs of the logistics department according to the mission development;

Oversee the team and undertake appraisals of directly supervised colleagues;

Ensure training and capacity building for logistics team members in order to increase the level of technical ability and skills within the department;

  • Internal Procedures and Information Flows;

Develop relevant management procedures within the team;

Improve information flows within the department and with other departments and projects;

IV. Qualifications:

  • Master Level education in a relevant field such as International Relations or Development

  • Project management experience (management, planning, staff development and training skills) in development programmes

  • 2 years previous work experience in a relevant position

  • Proven capabilities in leadership and management required

  • Excellent skills in written and spoken English (French for francophone posts/Spanish for Central American posts)

  • Strong negotiation and interpersonal skills, and flexibility in cultural and organizational terms

Ability to work well and punctually under pressure

V. Conditions:

  • Salary defined by the ACTED salary grid; educational level, expertise, hardship, security, and performance are considered for pay bonus

  • Additional monthly living allowance

  • Free food and lodging provided at the organisation’s guesthouse/or housing allowance (depending on contract length and country of assignment)

  • Transportation costs covered, including additional return ticket + luggage allowance

  • Provision of medical, life, and repatriation insurance + retirement package

Please send, in English, your cover letter, CV, and three references to jobs@acted.org

Ref : CLM/JOR/SA

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
Apply
Or send your application directly to mailto:jobs@acted.org.
  • Organization: ACTED - Agency for Technical Cooperation and Development
  • Location: Amman
  • Grade: Junior - Internationally recruited position - Junior level
  • Occupational Groups:
    • Operations and Administrations
    • Logistics
    • Project and Programme Management
    • Logistics
    • Operations and Administrations
  • Closing Date: 2016-07-02

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